peachtree-software peachtree complete accounting 7.0 Quick Setup Guide
Lesson V—Accounts Receivable
Review of Lesson V
131
•
While in a task window, you can enter a customer (or anything
contained within a lookup box) on-the-fly by pressing
contained within a lookup box) on-the-fly by pressing
+
or double-
clicking the ID look-up field (except jobs).
•
Most ID codes in the program can be any combination of letters and
numbers up to 20 characters long. You should establish a consistent,
logical coding system, so others in your company will know how to
code a new vendor/customer, or how to find a previously entered
one.
numbers up to 20 characters long. You should establish a consistent,
logical coding system, so others in your company will know how to
code a new vendor/customer, or how to find a previously entered
one.
•
Quotes are proposals you want to give a customer that outline a
possible sale.
possible sale.
•
Sales orders are used when your customer agrees to the sale but you
are not ready to ship or sell the entire order. Quotes can be converted
to sales orders to avoid additional data entry. The service or
inventory items are ordered for the customer—either packaged by
your shipping department or issued to your staff to schedule
services. You can print sales orders and include them as packing slips
when shipping items to your customer. Warehouse personnel can
also mark up a printed sales order to determine what was shipped
and what needs to be put on order.
are not ready to ship or sell the entire order. Quotes can be converted
to sales orders to avoid additional data entry. The service or
inventory items are ordered for the customer—either packaged by
your shipping department or issued to your staff to schedule
services. You can print sales orders and include them as packing slips
when shipping items to your customer. Warehouse personnel can
also mark up a printed sales order to determine what was shipped
and what needs to be put on order.
•
Sales invoices are entered once you actually ship items or render
services. A sales invoice can apply only to one sales order at a time.
Once the sales invoice is posted, the accounting information is
entered into the General Ledger (in accrual-based companies).
services. A sales invoice can apply only to one sales order at a time.
Once the sales invoice is posted, the accounting information is
entered into the General Ledger (in accrual-based companies).
•
If you attempt to sell an item beyond the current stock level, you may
receive up to two warning messages. Both messages are an optional
setting in the Maintain Global Options window.
receive up to two warning messages. Both messages are an optional
setting in the Maintain Global Options window.
•
Global Out of Stock Warning Message: This message warns that
you are selling one or more items that are out of stock when you
select the All button. The item is not identified. The quantities
(for items out of stock) in the Shipped column are set back to
zero.
you are selling one or more items that are out of stock when you
select the All button. The item is not identified. The quantities
(for items out of stock) in the Shipped column are set back to
zero.
•
Individual Item Out of Stock Warning Message: This message
warns that you are selling a particular item and displays the
current stock level. This is a system-generated message. If you
proceed, the item will be sold beyond the current stock level.
warns that you are selling a particular item and displays the
current stock level. This is a system-generated message. If you
proceed, the item will be sold beyond the current stock level.
•
If you want Peachtree Accounting to print a sales invoice, leave the
Invoice # blank.
Invoice # blank.
•
Peachtree Accounting uses sales orders and invoices you have
entered to determine if you have over-sold stock or assembly items.
To determine if you still have items remaining on order after you
have posted a sales invoice, look at the Sales Order or Sales Backorder
report.
entered to determine if you have over-sold stock or assembly items.
To determine if you still have items remaining on order after you
have posted a sales invoice, look at the Sales Order or Sales Backorder
report.