User ManualTable of Contentshp officejet overview13the hp officejet at a glance14front panel overview15menu overview18use the hp director software to do more with your hp officejet18open the hp director for Windows users19open the hp director for Macintosh users20load paper and load originals25open and close the hp officejet25open and close the paper tray25open and close the document feeder tray and document catcher26papers for printing and copying27recommended papers27papers to avoid28load paper29load full-size papers29load envelopes30load 4 by 6 inch (10 by 15 cm) photo paper with tear off tabs30load postcards, index, or Hagaki cards32load other types of paper in the paper tray32set the paper type33paper type settings for copying33set the paper type for copying34set the paper size34paper size setting for copying34paper size setting for receiving a fax34avoid jams35load originals35use the copy features37overview37use the copy features from the front panel37increase copy speed or quality38change default copy settings38copy a two-page black-and-white document39make multiple copies of the same original40copy a photo onto a full-size page40copy a legal-size document onto letter paper42copy a washed-out original42copy a document that has been faxed several times43enhance light areas of your copy44stop copying44use the scan features45scan an original46stop scanning46use the fax features47send a fax48enable fax confirmation48send a basic fax49send a color original or photo fax49send a fax using speed dials50send a fax using redial51schedule a fax51cancel a scheduled fax52send a fax from memory52send a fax using monitor dialing53send a fax manually from a telephone53set the answer mode54receive a fax57set the number of rings before answering57receive a fax manually from a phone58receive a fax manually from the front panel58receive a fax manually using the attached handset (hp officejet 4250 series only)59poll to receive a fax59use the attached handset (hp officejet 4250 series only)60answer incoming calls using the handset60make phone calls using the handset60receive faxes using the handset61send faxes using the handset61adjust the handset volume61set the fax header61enter text62enter a phone number62print reports63generate reports automatically63generate reports manually64set up speed dialing65create individual speed-dial entries66add group speed-dial entries66update speed-dial entries67delete speed-dial entries67change fax resolution and lighter/darker settings68change the fax resolution68change lighter/darker setting69set new defaults69set fax options70set the date and time70set the paper size for received faxes71set tone or pulse dialing71adjust the ring volume71adjust the phone line monitor volume72forward faxes to another number72edit or cancel fax forwarding72change the answer ring pattern (distinctive ringing)73redial a busy or unanswered number automatically73set automatic reduction for incoming faxes74use error correction mode75set the fax speed75use caller ID76block junk fax numbers76set backup fax reception77set the country and language78reprint the faxes in memory78stop faxing78print from your computer81print from a software application81Windows users81Macintosh users82set printing options82Windows users82Macintosh users83stop a print job84order supplies85order media85order print cartridges85order other supplies85maintain your hp officejet87clean the glass87clean the white strip88clean the exterior89work with print cartridges89check the ink levels89print a self-test report90handle the print cartridges92replace the print cartridges92use a photo print cartridge95use the print cartridge protector95align the print cartridges96clean the print cartridges98clean the print cartridge contacts98replace the telephone cord99restore factory defaults100set the scroll speed100set the prompt delay time101set the language and country/region101self-maintenance sounds102hp officejet 4200 series support103get support and other information from the Internet103hp customer support103call in North America during warranty104call elsewhere in the world104call in Australia post-warranty106prepare your hp officejet for shipment106warranty information109duration of limited warranty109warranty service109express service109warranty upgrades109returning your hp officejet for service110hewlett-packard limited global warranty statement110extent of limited warranty110limitations of warranty111limitations of liability111local law111technical information113paper specifications113paper-tray capacities113automatic document feeder paper capacity114paper sizes114print margin specifications115fax specifications115scan specifications115physical specifications116power specifications116environmental specifications116environmental product stewardship program116protecting the environment116ozone production116energy consumption117paper use117plastics117material safety data sheets117recycling program118hp inkjet supplies recycling program118regulatory notices119regulatory model identification number119notice to users of the U.S. telephone network: FCC requirements119FCC statement120note à l’attention des utilisateurs du réseau téléphonique Canadien/notice to users of the Canadian telephone network120note à l’attention des utilisateurs Canadien/notice to users in Canada121notice to users in the European Economic Area122notice to users of the German telephone network122geräuschemission122declaration of conformity (European Union)122notice to users in Korea (Officejet 4255 only)123declaration of conformity124declaration of conformity125fax setup127faxing from a DSL line128faxing with a PBX phone system or an ISDN line129how to tell if the following instructions apply to you129how to choose the right fax setup for your office130select your fax setup case from this table131case A: separate fax line (no voice calls received)133how your hp officejet will answer fax calls133case B: faxing with a distinctive ring service on the same line134how your hp officejet will answer fax calls134case C: shared voice/fax line135hp officejet 4210 series (with no handset)135hp officejet 4250 series (with handset)136case D: fax line shared with PC modem (no voice calls received)136how your hp officejet will answer fax calls137case E: shared voice/fax line with PC modem138hp officejet 4210 series (with no handset)139hp officejet 4250 series (with handset)139case F: shared voice/fax line with answering machine140how your hp officejet will answer fax calls140case G: shared voice/fax line with PC modem and answering machine141how your hp officejet will answer fax calls142case H: shared voice/fax line with voice mail143how to answer fax calls manually143case I: shared voice/fax line with PC modem and voice mail144how to answer fax calls manually145troubleshooting information147installation troubleshooting147software and hardware installation troubleshooting147fax setup troubleshooting156operational troubleshooting160Size: 6.58 MBPages: 166Language: EnglishOpen manual