Lexmark 696 User Manuals

Table of Contents

• Contents

  2
• Safety information

  8
• Learning about the printer

  10
  • Finding information about the printer

    10
  • Selecting a location for the printer

    11
  • Printer configurations

    13
  • Understanding the basic functions of the scanner

    14
  • Using the ADF and scanner glass

    15
• Understanding the printer control panel

  16
  • Using the printer control panel

    16
  • Understanding the colors of the Sleep button and indicator lights

    16
  • Understanding the home screen

    17
  • Using the touch-screen buttons

    19
• Setting up and using the home screen applications

  21
  • Finding the IP address of the printer

    21
  • Finding the IP address of the computer

    21
  • Accessing the Embedded Web Server

    21
  • Customizing the home screen

    22
  • Understanding the different applications

    22
  • Activating the home screen applications

    23
    • Finding information about the home screen applications

      23
    • Setting up Forms and Favorites

      23
    • Setting up Card Copy

      24
    • Using MyShortcut

      24
    • Setting up Multi Send

      25
    • Setting up Scan to Network

      25
  • Setting up Remote Operator Panel

    26
  • Exporting and importing a configuration

    27
• Additional printer setup

  28
  • Installing internal options

    28
    • Available internal options

      28
    • Accessing the controller board

      28
    • Installing a memory card

      32
    • Installing an optional card

      33
    • Installing an Internal Solutions Port

      35
    • Installing a printer hard disk

      40
    • Removing a printer hard disk

      45
  • Installing hardware options

    47
    • Order of installation

      47
    • Installing optional trays

      47
  • Attaching cables

    50
  • Setting up the printer software

    52
    • Installing the printer

      52
    • Adding available options in the print driver

      52
  • Networking

    53
    • Preparing to set up the printer on an Ethernet network

      53
    • Preparing to set up the printer on a wireless network

      54
    • Connecting the printer using the Wireless Setup Wizard

      55
    • Connecting the printer to a wireless network using Wi-Fi Protected Setup

      55
    • Connecting the printer to a wireless network using the Embedded Web Server

      56
    • Changing port settings after installing a new network ISP

      56
    • Setting up serial printing (Windows only)

      57
  • Verifying printer setup

    57
    • Printing a menu settings page

      57
    • Printing a network setup page

      58
• Loading paper and specialty media

  59
  • Setting the paper size and type

    59
  • Configuring Universal paper settings

    59
  • Loading the 550-sheet tray

    59
  • Loading the 2100-sheet tray

    69
  • Loading the multipurpose feeder

    76
  • Linking and unlinking trays

    82
    • Linking and unlinking trays

      82
    • Creating a custom name for a paper type

      82
    • Assigning a custom paper type

      83
• Paper and specialty media guide

  84
  • Using specialty media

    84
    • Tips on using card stock

      84
    • Tips on using envelopes

      84
    • Tips on using labels

      85
    • Tips on using letterhead

      85
    • Tips on using transparencies

      86
  • Paper guidelines

    86
    • Paper characteristics

      86
    • Selecting paper

      87
    • Selecting preprinted forms and letterhead

      87
    • Using recycled paper and other office papers

      87
    • Storing paper

      89
  • Supported paper sizes, types, and weights

    89
    • Paper sizes supported by the printer

      89
    • Paper types and weights supported by the printer

      91
    • Paper sizes, types, and weights supported by the output options

      91
• Printing

  94
  • Printing forms and a document

    94
    • Printing forms

      94
    • Printing a document

      94
    • Adjusting toner darkness

      94
  • Printing from a flash drive or mobile device

    95
    • Printing from a flash drive

      95
    • Supported flash drives and file types

      96
    • Printing from a mobile device

      97
  • Printing confidential and other held jobs

    97
    • Storing print jobs in the printer

      97
    • Printing confidential and other held jobs

      98
    • Modifying confidential print settings

      99
  • Printing information pages

    99
    • Printing a font sample list

      99
    • Printing a directory list

      99
  • Canceling a print job

    99
    • Canceling a print job from the printer control panel

      99
    • Canceling a print job from the computer

      100
• Copying

  101
  • Making copies

    101
    • Making a quick copy

      101
    • Copying using the ADF

      101
    • Copying using the scanner glass

      102
  • Copying photos

    102
  • Copying on specialty media

    102
    • Copying on transparencies

      102
    • Copying on letterhead

      103
  • Creating a copy shortcut using the printer control panel

    103
  • Customizing copy settings

    104
    • Copying to a different size

      104
    • Making copies using paper from a selected tray

      104
    • Copying different paper sizes

      104
    • Copying on both sides of the paper (duplexing)

      105
    • Reducing or enlarging copies

      106
    • Adjusting copy quality

      106
    • Collating copies

      107
    • Placing separator sheets between copies

      107
    • Copying multiple pages onto a single sheet

      108
    • Creating a custom copy job

      108
  • Placing information on copies

    109
    • Placing a header or footer on pages

      109
    • Placing an overlay message on each page

      109
  • Canceling a copy job

    110
    • Canceling a copy job while the original document is in the ADF

      110
    • Canceling a copy job while copying pages using the scanner glass

      110
    • Canceling a copy job while pages are being printed

      110
  • Understanding the copy options

    110
    • Copy from

      110
    • Copy to

      110
    • Scale

      111
    • Darkness

      111
    • Sides (Duplex)

      111
    • Collate

      111
    • Copies

      111
    • Content

      111
    • Save As Shortcut

      112
    • Using the advanced options

      112
• E-mailing

  113
  • Setting up the printer to e-mail

    113
    • Setting up the e-mail function

      113
    • Configuring e-mail settings

      113
  • Creating an e-mail shortcut

    114
    • Creating an e-mail shortcut using the Embedded Web Server

      114
    • Creating an e-mail shortcut using the printer control panel

      114
  • E-mailing a document

    115
    • Sending an e-mail using the printer control panel

      115
    • Sending an e-mail using a shortcut number

      115
    • Sending an e-mail using the address book

      116
  • Customizing e-mail settings

    116
    • Adding e-mail subject and message information

      116
    • Changing the output file type

      116
  • Canceling an e-mail

    117
  • Understanding the e-mail options

    117
    • Recipient(s)

      117
    • Subject

      117
    • Message

      117
    • File Name

      117
    • Original Size

      117
    • Resolution

      118
    • Content

      118
    • Save As Shortcut

      118
    • Darkness

      118
    • Send As

      118
    • Page Setup

      119
    • Scan Preview

      119
    • Using the advanced options

      119
• Faxing

  120
  • Setting up the printer to fax

    120
    • Initial fax setup

      121
    • Choosing a fax connection

      122
      • Scenario 1: Standard telephone line

        122
      • Scenario 2: Digital Subscriber Line (DSL)

        126
      • Scenario 3: VoIP telephone service

        127
      • Scenario 4: Digital telephone service through a cable provider

        129
      • Scenario 5: Countries or regions with different telephone wall jacks and plugs

        130
    • Connecting to a distinctive ring service

      135
    • Setting the outgoing fax name and number

      135
    • Setting the date and time

      136
    • Configuring the printer to observe daylight saving time

      136
  • Sending a fax

    136
    • Sending a fax using the printer control panel

      136
    • Sending a fax using the computer

      137
    • Sending a fax using a shortcut number

      137
    • Sending a fax using the address book

      138
    • Sending a fax at a scheduled time

      138
  • Creating shortcuts

    139
    • Creating a fax destination shortcut using the Embedded Web Server

      139
    • Creating a fax destination shortcut using the printer control panel

      139
  • Customizing fax settings

    139
    • Changing the fax resolution

      139
    • Making a fax lighter or darker

      140
    • Viewing a fax log

      140
    • Blocking junk faxes

      140
  • Canceling an outgoing fax

    141
    • Canceling a fax while the original documents are still scanning

      141
    • Canceling a fax after the original documents have been scanned to memory

      141
  • Holding and forwarding faxes

    141
    • Holding faxes

      141
    • Forwarding a fax

      142
  • Understanding the fax options

    142
    • Resolution

      142
    • Darkness

      143
    • Page Setup

      143
    • Content

      143
    • Delayed Send

      143
    • Scan Preview

      143
    • Using the advanced options

      144
• Scanning

  145
  • Using Scan to Network

    145
  • Scanning to an FTP address

    145
    • Creating shortcuts

      145
      • Creating an FTP shortcut using the Embedded Web Server

        145
      • Creating an FTP shortcut using the printer control panel

        146
    • Scanning to an FTP address

      146
      • Scanning to an FTP address using the printer control panel

        146
      • Scanning to an FTP address using a shortcut number

        147
      • Scanning an FTP using the address book

        147
  • Scanning to a computer or flash drive

    147
    • Scanning to a computer using the Embedded Web Server

      148
    • Setting up Scan to Computer

      149
    • Scanning to a flash drive

      149
  • Understanding the scan options

    149
    • FTP

      149
    • File Name

      149
    • Save As Shortcut

      149
    • Original Size

      150
    • Darkness

      150
    • Resolution

      150
    • Send As

      150
    • Content

      150
    • Page Setup

      151
    • Scan Preview

      151
    • Using the advanced options

      151
• Understanding the printer menus

  152
  • Menus list

    152
  • Paper menu

    153
    • Default Source menu

      153
    • Configure MP menu

      153
    • Paper Size/Type menu

      154
    • Substitute Size menu

      157
    • Paper Texture menu

      157
    • Paper Weight menu

      159
    • Paper Loading menu

      161
    • Custom Types menu

      162
    • Custom Names menu

      162
    • Custom Scan Sizes menu

      163
    • Custom Bin Names menu

      163
    • Universal Setup menu

      164
    • Bin Setup menu

      164
  • Reports menu

    166
    • Reports menu

      166
  • Network/Ports menu

    167
    • Active NIC menu

      167
    • Standard Network or Network [x] menu

      167
    • Reports menu

      169
    • Network Card menu

      169
    • TCP/IP menu

      169
    • IPv6 menu

      171
    • Wireless menu

      171
    • AppleTalk menu

      172
    • Standard USB menu

      173
    • Parallel [x] menu

      174
    • Serial [x] menu

      176
    • SMTP Setup menu

      179
  • Security menu

    180
    • Edit Security Setups menu

      180
    • Miscellaneous Security Settings menu

      181
    • Confidential Print menu

      182
    • Erase Temporary Data Files menu

      183
    • Security Audit Log menu

      183
    • Set Date/Time menu

      184
  • Settings menu

    185
    • General Settings menu

      185
    • Copy Settings menu

      195
    • Fax Settings menu

      200
      • Fax Mode (Analog Fax Setup) menu

        200
    • E-mail Settings menu

      208
    • FTP Settings menu

      213
    • Flash Drive menu

      218
    • Print Settings

      223
      • Setup menu

        223
      • Finishing menu

        225
      • Quality menu

        227
      • Job Accounting menu

        228
      • Utilities menu

        229
      • XPS menu

        230
      • PDF menu

        230
      • PostScript menu

        230
      • PCL Emul menu

        231
      • HTML menu

        234
      • Image menu

        235
    • Help menu

      235
• Saving money and the environment

  237
  • Saving paper and toner

    237
    • Using recycled paper

      237
    • Conserving supplies

      237
  • Saving energy

    238
    • Using Eco-Mode

      238
    • Reducing printer noise

      238
    • Adjusting Sleep mode

      239
    • Using Hibernate mode

      239
    • Adjusting the brightness of the printer display

      239
  • Recycling

    240
    • Recycling Lexmark products

      240
    • Recycling Lexmark packaging

      240
    • Returning Lexmark cartridges for reuse or recycling

      241
• Securing the printer

  242
  • Statement of Volatility

    242
  • Erasing volatile memory

    242
  • Erasing non-volatile memory

    243
  • Erasing printer hard disk memory

    243
  • Configuring printer hard disk encryption

    244
  • Finding printer security information

    245
• Maintaining the printer

  246
  • Cleaning printer parts

    246
    • Cleaning the printer

      246
    • Cleaning the scanner glass

      247
    • Emptying the hole punch box

      249
  • Checking the status of parts and supplies

    250
    • Checking the status of parts and supplies on the printer control panel

      250
    • Checking the status of parts and supplies from the Embedded Web Server

      250
  • Ordering supplies

    251
    • Using genuine Lexmark parts and supplies

      251
    • Estimated number of remaining pages

      251
    • Ordering a toner cartridge

      251
    • Ordering a maintenance kit

      251
    • Ordering an imaging unit

      252
    • Ordering staple cartridges

      253
  • Storing supplies

    253
  • Replacing supplies

    254
    • Replacing the toner cartridge

      254
    • Replacing the imaging unit

      257
    • Replacing a staple cartridge

      261
  • Moving the printer

    262
    • Before moving the printer

      262
    • Moving the printer to another location

      263
    • Shipping the printer

      263
• Managing the printer

  264
  • Finding advanced networking and administrator information

    264
  • Checking the virtual display

    264
  • Setting up e-mail alerts

    264
  • Viewing reports

    264
  • Configuring supply notifications from the Embedded Web Server

    265
  • Restoring factory default settings

    266
• Clearing jams

  267
  • Avoiding jams

    267
  • Understanding jam messages and locations

    270
  • [x]-page jam, lift front cover to remove cartridge. [200–201]

    272
  • [x]-page jam, open upper rear door. [202]

    276
  • [x]-page jam, open upper and lower rear door. [231–234]

    278
  • [x]-page jam, remove standard bin jam. [203]

    282
  • [x]-page jam, remove tray 1 to clear duplex. [235–239]

    283
  • [x]-page jam, open tray [x]. [24x]

    284
  • [x]-page jam, clear manual feeder. [250]

    285
  • [x]-page jam, open mailbox rear door. Leave paper in bin. [4yy.xx]

    286
  • [x]-page jam, open automatic feeder top cover. [28y.xx]

    289
  • [x]-page jam, remove paper, open finisher rear door. Leave paper in bin. [451]

    290
  • [x]-page jam, remove paper, open stapler door. Leave paper in bin. [455–457]

    291
• Troubleshooting

  295
  • Understanding the printer messages

    295
    • Cartridge low [88.xy]

      295
    • Cartridge nearly low [88.xy]

      295
    • Cartridge very low, [x] estimated pages remain [88.xy]

      295
    • Change [paper source] to [custom string] load [orientation]

      295
    • Change [paper source] to [custom type name] load [orientation]

      295
    • Change [paper source] to [paper size] load [orientation]

      295
    • Change [paper source] to [paper type] [paper size] load [orientation]

      296
    • Check tray [x] connection

      296
    • Close door or insert cartridge

      296
    • Close finisher rear door

      296
    • Close flatbed cover and load originals if restarting job [2yy.xx]

      296
    • Close rear door

      297
    • Close top access cover

      297
    • Complex page, some data may not have printed [39]

      297
    • Configuration change, some held jobs were not restored [57]

      297
    • Defective flash detected [51]

      297
    • Disk full [62]

      297
    • Disk full, scan job canceled

      298
    • Disk must be formatted for use in this device

      298
    • Disk near full. Securely clearing disk space.

      298
    • Empty the hole punch box

      298
    • Error reading USB drive. Remove USB.

      298
    • Error reading USB hub. Remove hub.

      298
    • Fax memory full

      298
    • Fax partition inoperative. Contact system administrator.

      298
    • Fax server 'To Format' not set up. Contact system administrator.

      299
    • Fax Station Name not set up. Contact system administrator.

      299
    • Fax Station Number not set up. Contact system administrator.

      299
    • Imaging unit low [84.xy]

      299
    • Imaging unit nearly low [84.xy]

      299
    • Imaging unit very low, [x] estimated pages remain [84.xy]

      299
    • Incompatible output bin [x] [59]

      299
    • Incompatible tray [x] [59]

      300
    • Incorrect paper size, open [paper source] [34]

      300
    • Insert hole punch box

      300
    • Insert staple cartridge

      300
    • Insert Tray [x]

      300
    • Install bin [x]

      300
    • Install duplex

      301
    • Install Tray [x]

      301
    • Insufficient memory for Flash Memory Defragment operation [37]

      301
    • Insufficient memory to collate job [37]

      301
    • Insufficient memory to support Resource Save feature [35]

      302
    • Insufficient memory, some Held Jobs were deleted [37]

      302
    • Insufficient memory, some held jobs will not be restored [37]

      302
    • Load [paper source] with [custom string] [paper orientation]

      302
    • Load [paper source] with [custom type name] [paper orientation]

      302
    • Load [paper source] with [paper size] [paper orientation]

      302
    • Load [paper source] with  [paper type] [paper size] [paper orientation]

      303
    • Load Manual Feeder with [custom string] [paper orientation]

      303
    • Load Manual Feeder with [custom type name] [paper orientation]

      303
    • Load Manual Feeder with [paper size] [paper orientation]

      303
    • Load Manual Feeder with [paper type] [paper size] [paper orientation]

      303
    • Load staples

      304
    • Maintenance kit low [80.xy]

      304
    • Maintenance kit nearly low [80.xy]

      304
    • Maintenance kit very low, [x] estimated pages remain [80.xy]

      304
    • Memory full [38]

      304
    • Memory full, cannot print faxes

      304
    • Memory full, cannot send faxes

      305
    • No analog phone line connected to modem, fax is disabled.

      305
    • Network [x] software error [54]

      305
    • Non-Lexmark [supply type], see User’s Guide [33.xy]

      305
    • Not enough free space in flash memory for resources [52]

      305
    • Paper changes needed

      306
    • Parallel port [x] disabled [56]

      306
    • Printer had to restart. Last job may be incomplete.

      306
    • Reattach bin [x]

      306
    • Reattach bins [x] – [y]

      307
    • Reinstall missing or unresponsive cartridge [31.xy]

      307
    • Reinstall missing or unresponsive imaging unit [31.xy]

      307
    • Remove defective disk [61]

      307
    • Remove packaging material, [area name]

      308
    • Remove paper from all bins

      308
    • Remove paper from bin [x]

      308
    • Remove paper from [linked set bin name]

      308
    • Remove paper from standard output bin

      308
    • Replace all originals if restarting job.

      308
    • Replace cartridge, 0 estimated pages remain [88.xy]

      308
    • Replace cartridge, printer region mismatch [42.xy]

      308
    • Replace imaging unit, 0 estimated pages remain [84.xy]

      309
    • Replace jammed originals if restarting job.

      309
    • Replace last scanned page and jammed originals if restarting job.

      309
    • Replace maintenance kit, 0 estimated pages remain [80.xy]

      310
    • Replace missing fuser [80.xx]

      310
    • Replace roller kit [81.xx]

      310
    • Replace separator pad

      310
    • Replace unsupported cartridge [32.xy]

      310
    • Replace unsupported imaging unit [32.xy]

      310
    • Replace wiper

      310
    • Restore held jobs?

      311
    • Scan document too long

      311
    • Scanner automatic feeder cover open

      311
    • Scanner disabled by admin [840.01]

      311
    • Scanner disabled. Contact system administrator if problem persists. [840.02]

      311
    • Scanner jam, remove all originals from the scanner [2yy.xx]

      311
    • Scanner jam, remove jammed originals from the scanner [2yy.xx]

      311
    • Scanner maintenance required soon, use ADF Kit [80]

      311
    • Serial option [x] error [54]

      311
    • Serial port [x] disabled [56]

      312
    • Some held jobs were not restored

      312
    • Standard network software error [54]

      312
    • Standard USB port disabled [56]

      312
    • Supply needed to complete job

      312
    • Too many bins attached [58]

      312
    • Too many disks installed [58]

      313
    • Too many flash options installed [58]

      313
    • Too many trays attached [58]

      313
    • Tray [x] paper size unsupported

      313
    • Unformatted flash detected [53]

      313
    • Unsupported camera mode, unplug camera and change mode

      314
    • Unsupported disk

      314
    • Unsupported option in slot [x] [55]

      314
    • USB port [x] disabled [56]

      314
    • Weblink server not set up. Contact system administrator.

      314
  • Solving printer problems

    314
    • Basic printer problems

      315
      • The printer is not responding

        315
      • Printer display is blank

        316
    • Hardware and internal option problems

      317
      • Cannot detect internal option

        317
      • Internal print server does not operate correctly

        317
      • Internal Solutions Port does not operate correctly

        318
      • Tray problems

        318
      • USB/parallel interface card does not operate correctly

        319
    • Paper feed problems

      320
      • Jammed pages are not reprinted

        320
      • Paper frequently jams

        320
      • Paper jam message remains after jam is cleared

        321
  • Solving print problems

    321
    • Printing problems

      321
      • Confidential and other held jobs do not print

        321
      • Envelope seals when printing

        322
      • Error message about reading the flash drive appears

        322
      • Incorrect characters print

        323
      • Job prints from the wrong tray or on the wrong paper

        323
      • Large jobs do not collate

        324
      • Multiple-language PDF files do not print

        324
      • Printing slows down

        325
      • Print jobs do not print

        325
      • Print job takes longer than expected

        327
      • Tray linking does not work

        328
      • Unexpected page breaks occur

        328
    • Print quality problems

      329
      • Characters have jagged or uneven edges

        329
      • Clipped pages or images

        329
      • Compressed images appear on prints

        330
      • Gray background on prints

        331
      • Horizontal voids appear on prints

        332
      • Incorrect margins on prints

        333
      • Paper curl

        334
      • Printer is printing blank pages

        334
      • Printer is printing solid black pages

        335
      • Print irregularities

        336
      • Print is too dark

        337
      • Print is too light

        339
      • Repeating defects appear on prints

        340
      • Shadow images appear on prints

        341
      • Skewed print

        341
      • Streaked horizontal lines appear on prints

        342
      • Streaked vertical lines appear on prints

        343
      • Toner fog or background shading appears on prints

        344
      • Toner rubs off

        345
      • Toner specks appear on prints

        345
      • Transparency print quality is poor

        346
      • Uneven print density

        346
      • Vertical voids appear on prints

        346
  • Solving copy problems

    347
    • Copier does not respond

      348
    • Partial document or photo copies

      348
    • Poor copy quality

      349
    • Scanner unit does not close

      350
  • Solving fax problems

    350
    • Caller ID is not shown

      351
    • Cannot send or receive a fax

      351
    • Can receive but not send faxes

      353
    • Can send but not receive faxes

      354
    • Fax and e-mail functions are not set up

      355
    • Received fax has poor print quality

      355
  • Solving scanner problems

    356
    • Cannot scan from a computer

      357
    • Partial document or photo scans

      357
    • Poor scanned image quality

      357
    • Scan job was not successful

      358
    • Scanner unit does not close

      359
    • Scanning takes too long or freezes the computer

      359
    • The scanner does not respond

      360
  • Solving home screen application problems

    361
    • An application error has occurred

      361
  • Embedded Web Server does not open

    361
  • Contacting customer support

    362
• Notices

  363
  • Product information

    363
  • Edition notice

    363
  • GOVERNMENT END USERS

    363
  • Trademarks

    364
  • Federal Communications Commission (FCC) compliance information statement

    365
  • Licensing notices

    365
  • Noise emission levels

    365
  • Waste from Electrical and Electronic Equipment (WEEE) directive

    366
  • India E-Waste notice

    366
  • Product disposal

    366
  • Static sensitivity notice

    366
  • ENERGY STAR

    367
  • Temperature information

    367
  • Laser notice

    367
  • Laser advisory label

    367
  • Power consumption

    368
    • Product power consumption

      368
    • Sleep Mode

      369
    • Hibernate Mode

      369
    • Off mode

      369
    • Total energy usage

      369
  • Japanese VCCI notice

    370
  • European Community (EC) directives conformity

    370
  • Radio interference notice

    370
  • Regulatory notices for telecommunication terminal equipment

    370
  • Notice to users of the US telephone network: FCC requirements

    370
  • Notice to users of the Canadian telephone network

    371
  • Notice to users of the New Zealand telephone network

    372
  • Japanese telecom notice

    373
  • Notice to Users in the European Union

    373
  • Regulatory notices for wireless products

    374
  • Modular component notice

    374
  • Exposure to radio frequency radiation

    374
  • Industry Canada (Canada)

    374
  • Notice to users in the European Union

    375
  • STATEMENT OF LIMITED WARRANTY FOR LEXMARK LASER PRINTERS, LEXMARK LED PRINTERS, AND LEXMARK MULTIFUN ...

    377
  • Patent acknowledgment

    379
• Index

  381