Lexmark MS00853 User Manuals

Table of Contents

• Contents

  2
• Safety information

  7
• Learning about the printer

  9
  • Thank you for choosing this printer!

    9
  • Finding information about the printer

    9
  • Selecting a location for the printer

    10
  • Printer configurations

    12
  • Basic functions of the scanner

    13
  • Understanding the ADF and scanner glass

    14
  • Using the security lock feature

    15
  • Understanding the printer control panel

    16
  • Understanding the home screen

    17
  • Using the touch-screen buttons

    19
• Additional printer setup

  23
  • Installing internal options

    23
    • Available internal options

      23
    • Accessing the system board to install internal options

      24
    • Installing a memory card

      26
    • Installing a flash memory or firmware card

      28
    • Installing an Internal Solutions Port

      29
    • Installing a printer hard disk

      35
    • Reattaching the system board cover

      38
  • Installing optional trays

    39
  • Attaching cables

    41
  • Disabling fax and e-mail functions prior to setup

    42
  • Verifying printer setup

    43
    • Printing a menu settings page

      43
    • Printing a network setup page

      43
  • Setting up the printer software

    44
    • Installing printer software

      44
    • Updating available options in the printer driver

      44
  • Setting up wireless printing

    45
    • Information you will need to set up the printer on a wireless network

      45
    • Installing the printer on a wireless network (Windows)

      46
    • Installing the printer on a wireless network (Macintosh)

      48
  • Installing the printer on a wired network

    50
  • Changing port settings after installing a new network Internal Solutions Port

    53
  • Setting up serial printing

    55
• Minimizing your printer's environmental impact

  57
  • Saving paper and toner

    57
    • Using recycled paper

      57
    • Conserving supplies

      57
  • Saving energy

    58
    • Using Eco-Mode

      58
    • Reducing printer noise

      59
    • Adjusting Power Saver

      60
    • Adjusting the brightness of the display

      60
    • Setting the standard exit bin light

      61
  • Recycling

    62
    • Recycling Lexmark products

      62
    • Recycling Lexmark packaging

      62
    • Returning Lexmark cartridges for reuse or recycling

      62
• Loading paper and specialty media

  63
  • Setting the Paper Size and Paper Type

    63
  • Configuring Universal paper settings

    63
  • Loading trays

    64
  • Loading the multipurpose feeder

    66
  • Loading the 2000-sheet tray

    69
  • Linking and unlinking trays

    72
    • Linking trays

      72
    • Unlinking trays

      72
    • Assigning a custom paper type name

      72
    • Changing a Custom Type <x> name

      73
• Paper and specialty media guidelines

  74
  • Paper guidelines

    74
    • Paper characteristics

      74
    • Unacceptable paper

      75
    • Selecting paper

      75
    • Selecting preprinted forms and letterhead

      75
    • Using recycled paper and other office papers

      76
    • Storing paper

      76
  • Supported paper sizes, types, and weights

    77
    • Supported paper sizes

      77
    • Supported paper types and weights

      78
• Printing

  80
  • Printing a document

    80
    • Printing a document

      80
  • Printing on specialty media

    80
    • Tips on using letterhead

      80
    • Tips on using transparencies

      81
    • Tips on using envelopes

      81
    • Tips on using labels

      82
    • Tips on using card stock

      82
  • Printing confidential and other held jobs

    83
    • Holding jobs in the printer

      83
    • Printing confidential and other held jobs from Windows

      83
    • Printing confidential and other held jobs from a Macintosh computer

      84
  • Printing from a flash drive

    85
  • Printing photos from a PictBridge-enabled digital camera

    86
  • Printing information pages

    86
    • Printing a font sample list

      86
    • Printing a directory list

      87
    • Printing the print quality test pages

      87
  • Printing in black and white

    87
  • Using Max Speed and Max Yield

    88
  • Canceling a print job

    88
    • Canceling a print job from the printer control panel

      88
    • Canceling a print job from the computer

      88
• Copying

  90
  • Making copies

    90
    • Making a quick copy

      90
    • Copying using the ADF

      90
    • Copying using the scanner glass

      91
  • Copying photos

    91
  • Copying on specialty media

    91
    • Making transparencies

      91
    • Copying to letterhead

      92
  • Customizing copy settings

    92
    • Copying from one size to another

      92
    • Making copies using paper from a selected tray

      93
    • Copying a document that contains mixed paper sizes

      93
    • Copying on both sides of the paper (duplexing)

      94
    • Reducing or enlarging copies

      94
    • Adjusting copy quality

      95
    • Collating copies

      95
    • Placing separator sheets between copies

      96
    • Copying multiple pages onto a single sheet

      96
    • Creating a custom job (job build)

      97
  • Using job interrupt

    98
  • Placing information on copies

    98
    • Placing the date and time at the top of each page

      98
    • Placing an overlay message on each page

      98
  • Canceling a copy job

    99
    • Canceling a copy job while the document is in the ADF

      99
    • Canceling a copy job while copying pages using the scanner glass

      99
    • Canceling a copy job while the pages are being printed

      99
  • Understanding the copy screens and options

    99
    • Copy from

      99
    • Copy to

      99
    • Scale

      100
    • Darkness

      100
    • Content

      100
    • Sides (Duplex)

      100
    • Collate

      100
    • Options

      100
  • Improving copy quality

    102
• E-mailing

  103
  • Getting ready to e-mail

    103
    • Setting up the e-mail function

      103
    • Configuring the e-mail settings

      104
  • Creating an e-mail shortcut

    104
    • Creating an e-mail shortcut using the Embedded Web Server

      104
    • Creating an e-mail shortcut using the touch screen

      104
  • E-mailing a document

    105
    • Sending an e-mail using the touch screen

      105
    • Sending an e-mail using a shortcut number

      105
    • Sending an e-mail using the address book

      105
  • Customizing e-mail settings

    106
    • Adding e-mail subject and message information

      106
    • Changing the output file type

      106
  • Canceling an e-mail

    107
  • Understanding e-mail options

    107
    • Original Size

      107
    • Sides (Duplex)

      107
    • Orientation

      107
    • Binding

      107
    • E-mail Subject

      107
    • E-mail File Name

      107
    • E-mail Message

      108
    • Resolution

      108
    • Send As

      108
    • Content

      108
    • Advanced Options

      108
• Faxing

  109
  • Getting the printer ready to fax

    109
    • Initial fax setup

      110
    • Choosing a fax connection

      111
    • Connecting to an analog telephone line

      112
    • Connecting to a DSL service

      112
    • Connecting to a PBX or ISDN system

      112
    • Connecting to a distinctive ring service

      113
    • Connecting the printer and a telephone or answering machine to the same telephone line

      114
    • Connecting to an adapter for your country or region

      116
    • Connecting to a computer with a modem

      120
    • Setting the outgoing fax name and number

      122
    • Setting the date and time

      122
    • Turning daylight saving time on or off

      123
  • Sending a fax

    123
    • Sending a fax using the printer control panel

      123
    • Sending a fax using the computer

      123
  • Creating shortcuts

    124
    • Creating a fax destination shortcut using the Embedded Web Server

      124
    • Creating a fax destination shortcut using the touch screen

      124
  • Using shortcuts and the address book

    125
    • Using fax shortcuts

      125
    • Using the address book

      125
  • Customizing fax settings

    126
    • Changing the fax resolution

      126
    • Making a fax lighter or darker

      126
    • Sending a fax at a scheduled time

      126
    • Viewing a fax log

      127
    • Blocking junk faxes

      127
  • Canceling an outgoing fax

    127
    • Canceling a fax while the original documents are still scanning

      127
    • Canceling a fax after the original documents have been scanned to memory

      128
  • Understanding fax options

    128
    • Original Size

      128
    • Content

      128
    • Sides (Duplex)

      128
    • Resolution

      129
    • Darkness

      129
    • Advanced Options

      129
  • Improving fax quality

    129
  • Holding and forwarding faxes

    130
    • Holding faxes

      130
    • Forwarding a fax

      131
• Scanning to an FTP address

  132
  • Scanning to an FTP address

    132
    • Scanning to an FTP address using the keypad

      132
    • Scanning to an FTP address using a shortcut number

      133
    • Scanning to an FTP address using the address book

      133
  • Creating shortcuts

    133
    • Creating an FTP shortcut using the Embedded Web Server

      133
    • Creating an FTP shortcut using the touch screen

      134
  • Understanding FTP options

    134
    • Original Size

      134
    • Sides (Duplex)

      134
    • Orientation

      134
    • Binding

      134
    • Resolution

      134
    • Send As

      135
    • Content

      135
    • Advanced Options

      135
  • Improving FTP quality

    136
• Scanning to a computer or flash drive

  137
  • Scanning to a computer

    137
  • Scanning to a flash drive

    138
  • Understanding scan profile options

    138
    • Quick Setup

      138
    • Format Type

      139
    • Compression

      139
    • Default Content

      139
    • Color

      139
    • Original Size

      139
    • Orientation

      139
    • Sides (Duplex)

      139
    • Darkness

      139
    • Resolution

      140
    • Advanced Imaging

      140
  • Improving scan quality

    140
• Understanding printer menus

  141
  • Menus list

    141
  • Supplies menu

    142
  • Paper menu

    143
    • Default Source menu

      143
    • Paper Size/Type menu

      143
    • Configure MP menu

      146
    • Substitute Size menu

      146
    • Paper Texture menu

      147
    • Paper Weight menu

      148
    • Paper Loading menu

      150
    • Custom Types menu

      152
    • Custom Names menu

      152
    • Custom Scan Sizes menu

      153
    • Universal Setup menu

      153
  • Reports menu

    154
    • Reports menu

      154
  • Network/Ports menu

    156
    • Active NIC menu

      156
    • Standard Network or Network <x> menus

      156
    • SMTP Setup menu

      158
    • Network Reports menu

      158
    • TCP/IP menu

      159
    • Network Card menu

      160
    • IPv6 menu

      160
    • Wireless menu

      161
    • AppleTalk menu

      161
    • NetWare menu

      162
    • LexLink menu

      163
    • Standard USB and USB <x> menus

      163
    • Parallel <x> menu

      165
    • Serial <x> menu

      167
  • Security menu

    170
    • Miscellaneous menu

      170
    • Confidential Print menu

      170
    • Disk Wiping menu

      171
    • Security Audit Log menu

      172
    • Set Date/Time menu

      173
  • Settings menu

    174
    • General Settings menu

      174
    • Copy Settings menu

      182
    • Fax Settings menu

      187
    • Print Settings

      209
  • Help menu

    224
• Maintaining the printer

  225
  • Cleaning the exterior of the printer

    225
  • Cleaning the scanner glass

    226
  • Cleaning the ADF parts

    226
  • Cleaning the printhead lenses

    230
  • Adjusting scanner registration

    231
  • Storing supplies

    232
  • Checking the status of supplies

    233
    • Checking the status of supplies from the printer control panel

      233
    • Checking the status of supplies from a network computer

      233
  • Ordering supplies

    233
    • Ordering toner cartridges

      233
    • Ordering photoconductors

      233
    • Ordering a fuser or a transfer module

      234
    • Ordering a waste toner box

      234
    • Ordering ADF replacement parts

      234
  • Replacing Supplies

    235
    • Replacing a photoconductor

      235
    • Replacing a toner cartridge

      237
    • Replacing the ADF parts

      240
    • Replacing the waste toner box

      247
  • Moving the printer to another location

    249
  • Shipping the printer

    249
• Administrative support

  250
  • Finding advanced networking and administrator information

    250
  • Using the Embedded Web Server

    250
  • Checking the device status

    250
  • Setting up e-mail alerts

    250
  • Viewing reports

    251
  • Restoring the factory default settings

    251
• Troubleshooting

  252
  • The indicator light is blinking

    252
  • Solving basic printer problems

    252
  • Understanding printer messages

    253
    • Change <src> to <x>

      253
    • Check tray <x> connection

      253
    • Disk corrupted

      253
    • Fax memory full

      253
    • Fax partition inoperative. Contact system administrator.

      254
    • Fax server 'To Format' not set up. Contact system administrator.

      254
    • Fax Station Name not set up

      254
    • Fax Station Number not set up

      254
    • Load <src> with <x>

      254
    • Load manual feeder with <x>

      255
    • Memory full, cannot print faxes

      255
    • Remove paper from standard output bin

      255
    • Restore Held Jobs?

      255
    • Scan Document Too Long

      255
    • SMTP server not set up. Contact system administrator.

      255
    • Unsupported disk

      255
    • 31 Missing or defective <color> cartridge

      255
    • 32 Cartridge part number unsupported by device

      256
    • 34 Short paper

      256
    • 35 Insufficient memory to support Resource Save feature

      256
    • 37 Insufficient memory to collate job

      256
    • 37 Insufficient memory, some Held Jobs were deleted

      256
    • 38 Memory full

      256
    • 39 Complex page, some data may not have printed

      256
    • 50 PPDS font error

      257
    • 51 Defective flash detected

      257
    • 52 Not enough free space in flash memory for resources

      257
    • 54 Network <x> software error

      257
    • 54 Standard network software error

      257
    • 55 Unsupported option in slot <x>

      257
    • 56 Parallel port <x> disabled

      258
    • 56 Serial port <x> disabled

      258
    • 56 Standard USB port disabled

      258
    • 58 Too many flash options installed

      258
    • 58 Too many trays attached

      258
    • 59 Incompatible tray <x>

      259
    • 61 Remove defective disk

      259
    • 62 Disk full

      259
    • 63 Unformatted disk

      259
    • 80 Fuser life warning

      259
    • 80 Replace fuser

      259
    • 82 Replace waste toner box

      259
    • 82 Waste toner box missing

      259
    • 83 Replace transfer module

      260
    • 83 Transfer module life warning

      260
    • 83 Transfer module missing

      260
    • 84 Replace <color> photoconductor

      260
    • 84 <color> photoconductor low

      260
    • 84 <color> photoconductor nearly low

      260
    • 88 Replace <color> cartridge

      260
    • 88 <color> cartridge nearly low

      260
    • 88 <color> cartridge low

      261
    • 840.01 Scanner Disabled

      261
    • 840.02 Scanner Auto Disabled

      261
    • 900–999 Service <message>

      261
    • 1565 Emulation error, load emulation option

      262
  • Clearing jams

    262
    • Avoiding jams

      262
    • Understanding jam messages

      263
    • 200 paper jam

      264
    • 200–201 paper jams

      265
    • 201 paper jam

      266
    • 202 paper jam

      267
    • 203 paper jam

      270
    • 230 paper jam

      270
    • 24x paper jam

      272
    • 250 paper jam

      274
    • 290–294 paper jams

      275
  • Solving printing problems

    276
    • Multiple-language PDFs do not print

      276
    • Printer control panel display is blank or displays only diamonds

      276
    • Error message about reading USB drive appears

      276
    • Jobs do not print

      276
    • Confidential and other held jobs do not print

      277
    • Job takes longer than expected to print

      278
    • Job prints from the wrong tray or on the wrong paper

      278
    • Incorrect characters print

      278
    • Tray linking does not work

      279
    • Large jobs do not collate

      279
    • Unexpected page breaks occur

      279
  • Solving copy problems

    280
    • Copier does not respond

      280
    • Scanner unit does not close

      280
    • Poor copy quality

      280
    • Partial document or photo copies

      282
  • Solving scanner problems

    282
    • Checking an unresponsive scanner

      282
    • Scan was not successful

      282
    • Scanning takes too long or freezes the computer

      283
    • Poor scanned image quality

      283
    • Partial document or photo scans

      283
    • Cannot scan from a computer

      284
  • Solving fax problems

    284
    • Caller ID is not shown

      284
    • Cannot send or receive a fax

      284
    • Can send but not receive faxes

      286
    • Can receive but not send faxes

      287
    • Received fax has poor print quality

      287
  • Solving option problems

    288
    • Option does not operate correctly or quits after it is installed

      288
    • Trays / Drawers

      288
    • Flash memory card

      289
    • Hard disk with adapter

      289
    • Internal Solutions Port

      289
    • Internal print server

      289
    • Memory card

      289
    • USB/parallel interface card

      290
  • Solving paper feed problems

    290
    • Paper frequently jams

      290
    • Paper jam message remains after jam is cleared

      290
    • Page that jammed does not reprint after you clear the jam

      290
  • Solving print quality problems

    291
    • Isolating print quality problems

      291
    • Blank pages

      291
    • Characters have jagged or uneven edges

      292
    • Color misregistration

      292
    • Clipped images

      293
    • Fine horizontal lines appear on color pages

      293
    • Ghost images

      294
    • Gray background

      294
    • Incorrect margins

      294
    • Light colored line, white line, or incorrectly colored line

      295
    • Paper curl

      296
    • Print irregularities

      296
    • Print is too dark

      297
    • Print is too light

      297
    • Repeating defects

      298
    • Skewed print

      299
    • Solid color pages

      299
    • Streaked horizontal lines

      300
    • Streaked vertical lines

      300
    • Toner fog or background shading appears on the page

      301
    • Toner rubs off

      301
    • Toner specks

      302
    • Transparency print quality is poor

      302
    • Uneven print density

      302
  • Solving color quality problems

    303
    • FAQ about color printing

      303
  • Embedded Web Server does not open

    306
    • Check the network connections

      306
    • Check the network settings

      306
  • Contacting Customer Support

    306
• Notices

  307
  • Product information

    307
  • Edition notice

    307
  • UNITED STATES GOVERNMENT RIGHTS

    308
  • Trademarks

    308
  • Federal Communications Commission (FCC) compliance information statement

    309
  • Noise emission levels

    309
  • Waste from Electrical and Electronic Equipment (WEEE) directive

    310
  • Static sensitivity notice

    310
  • ENERGY STAR

    310
  • Laser notice

    310
  • Laser advisory label

    311
  • Power consumption

    311
    • Product power consumption

      311
    • Power Saver

      311
    • Off mode

      312
    • Total energy usage

      312
  • European Community (EC) directives conformity

    312
  • Regulatory notices for telecommunication terminal equipment

    312
  • Notice to users of the US telephone network: FCC requirements

    313
  • South Africa telecommunications notice

    314
  • Notice to users of the Canadian telephone network

    314
  • Notice to users of the New Zealand telephone network

    315
  • Notice to Users in the European Union

    316
  • Radio interference notice

    316
  • Exposure to radio frequency radiation

    316
  • Notice to users in Brazil

    316
  • Industry Canada (Canada)

    317
  • Taiwan NCC RF notice statement

    317
  • Notice to users in the European Union

    318
  • Statement of Limited Warranty

    319
  • LEXMARK SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENTS

    321
• Index

  326