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Lesson V—Accounts Receivable
Analyzing Customer Payments
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Cash Receipts Transactions
When you post this receipt, the accounts receivable account is credited for the
full invoice amount. This balances the debit created when we entered the
invoice. The cash account is debited (increased) by the amount of the check,
and the sales discounts account is increased by any discount that might apply.
(You establish the discount for sales by selecting Default Information from
the Maintain menu, and then Customers.)
full invoice amount. This balances the debit created when we entered the
invoice. The cash account is debited (increased) by the amount of the check,
and the sales discounts account is increased by any discount that might apply.
(You establish the discount for sales by selecting Default Information from
the Maintain menu, and then Customers.)
Analyzing Customer Payments
Now we are going to look at how well Bellwether Garden Supply manages its
collections of payments from customers. Obviously, they don’t have a
problem with the invoice we just entered. They just need to ship Armstrong
Manor the remaining items (currently on backorder) to close the sales order,
and then invoice the remaining sale. However, to look at other customers and
aging amounts, we’ll use the Collection Manager.
collections of payments from customers. Obviously, they don’t have a
problem with the invoice we just entered. They just need to ship Armstrong
Manor the remaining items (currently on backorder) to close the sales order,
and then invoice the remaining sale. However, to look at other customers and
aging amounts, we’ll use the Collection Manager.
Using the Collection Manager
The Collection Manager allows you to analyze, on three different levels, the
outstanding invoices owed by customers.
outstanding invoices owed by customers.
The first (Graph) level provides a graphical representation of outstanding
invoices and the aging brackets the invoices fall into. You can select a bracket
from this level and drill drown to a detailed view of the amounts in this level.
invoices and the aging brackets the invoices fall into. You can select a bracket
from this level and drill drown to a detailed view of the amounts in this level.
1
From the Analysis menu, select Collection Manager. The first level of the
Collection Manager appears.
Collection Manager appears.
Notice the four aging brackets, along the horizontal or X axis. The
vertical or Y axis shows dollar amounts due.
vertical or Y axis shows dollar amounts due.