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Working with Company E-mail and Meeting Appointments  113

When you schedule and send meeting requests from your phone, you can invite 

attendees to your meeting and check their status to know their availability.
When you receive a meeting request, you can reply by accepting or declining 

the request. The meeting request also clearly indicates whether or not there are 

conflicting or adjacent meetings.

Requirement 

Your company must be using Microsoft Exchange Server 2007 or higher.

Select Start > Calendar.
Select a meeting request that you sent and then select Attendees. The 

required and optional attendees will be listed. Icons indicating whether each 

attendee has accepted or declined the meeting request will also be displayed.

Note 

To see the icon indicators in the attendees list, make sure Calendar is synchronized 

with the Exchange Server.

When there’s an incoming e-mail with a meeting request, a notification 

message will be displayed on your phone’s Home screen. Scroll to the Email 

panel and select it. 
In the Outlook message list, select the e-mail to open it.
Select Accept to reply and accept the meeting request, or select Menu > 

Decline if you cannot attend the meeting.

Tips  • 

 

Before responding, you can check your availability during the time of the 

requested meeting by selecting View your calendar.

•   If the time of the meeting conflicts with your other appointments, a 

“Scheduling Conflict” status appears on top of the e-mail.