Xerox FreeFlow Web Services Support & Software Betriebsanweisung
Managing Templates
FreeFlow Web Services
50
ALL UPPER CASE, all lower case, Sentence case or Initial Caps.
Limit the acceptable charactres.
Other, custom, formats.
1
Select the field.
2
Select the required format from the
Field Format
list.
OR
Click
Click
Field Format
link for more options.
Defining Drop-down Menu Fields
Drop-down lists are used to simplify the user's interaction with the application, to improve accuracy of data input
and to reduce costly mistakes. There are two types of drop-down lists – simple and complex.
and to reduce costly mistakes. There are two types of drop-down lists – simple and complex.
Simple drop-down lists are used to limit the number of options for a specific variable field, and at the same time
to facilitate fast and accurate entry of data when creating the print job.
to facilitate fast and accurate entry of data when creating the print job.
Complex drop-down lists are used in cases when the values of several fields are interdependent. In such a case
you can create a drop-down list on one field (the leading field), and connect each value in drop-down list to a set
of values in other fields. I.e. a change in one field will cause a pre-defined change in other fields as well. A
common example of such a case would be a company with offices in several locations. When ordering a business
card or letterhead, an employee has only to select a location, and then the appropriate address, city, fax, etc. will
be filled in automatically.
you can create a drop-down list on one field (the leading field), and connect each value in drop-down list to a set
of values in other fields. I.e. a change in one field will cause a pre-defined change in other fields as well. A
common example of such a case would be a company with offices in several locations. When ordering a business
card or letterhead, an employee has only to select a location, and then the appropriate address, city, fax, etc. will
be filled in automatically.
Defining a Simple Drop-down Menu
1
Select the field.
2
Select
Dropdown Menu
in the
Field Type
list; to the right of the
Field Type
appear a drop-down icon and
two new buttons:
Add List
and
List Management
.
3
Click
Add List
; the
Add List
dialog box appears.
4
Enter several values, use comma as a separator between the values.
5
Click
OK
to save the list and close the window.
The field format correction and warning is applied only to manual entry of data using the variable
fields for personalized jobs.
fields for personalized jobs.
It is important to remember that while the drop-down lists have many benefits, changing them
(adding, editing or removing values) requires editing the template. Therefore, it is preferable not to
create drop-down lists for fields which values might need to be changed by users.
(adding, editing or removing values) requires editing the template. Therefore, it is preferable not to
create drop-down lists for fields which values might need to be changed by users.