Xerox 426 User Manual

The Document Management Fields feature allows users to 
include variable programmable data with a job when it is being 
scanned to a repository. The scanned job will be stored with 
this information in the Job Log. The Job Log can then be 
accessed by third party software and the Document 
Management information retrieved with the scanned file.

The following describes the options available when creating a 
template with Document Management Fields information:

defines a name for the Document Management Fields data. 
This value is not shown on the Document Centre touch screen. 
The Field Name is used by the third party software to access 
the Document Management Fields data. Up to 128 characters 
can be entered. This option cannot be left blank.

defines the prompt message that is to be displayed to the user 
at the Document Centre. Up to 50 characters can be entered 
although only 25 characters will be displayed on the touch 
screen. This option is displayed, but cannot be edited at the 
touch screen.

defines the actual data that is to be assigned to a particular 
Control Panel Prompt. This value can contain any value, 
including blanks and can be edited by the user at the machine. 
Up to 128 characters can be entered although only 60 will be 
displayed at the machine.

The Field Name, Control Panel Prompt and Default Value are 
referred to as a single Document Management Fields entry. Up 
to six entries can be programmed for each template.

NOTE: Contact the Xerox representative for more information 
about the Third Party Software that can be used to access 
image files referenced with Document Management Fields 
data.