Canon 2830 User Manual

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Please read this guide before operating this equipment.
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Facsimile Guide
Facsimile Guide 

Summary of Contents of user manual for Canon 2830

  • Page 1 Facsimile Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in...
  • Page 2
  • Page 3 0 Ot¯ imageRUNNER 3530/2830/2230 Facsimile Guide
  • Page 4: Manuals for the Machine Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed...
  • Page 5: How This Manual Is Organized How This Manual Is Organized Chapter 1 Introduction to Fax Functions Chapter 2 Basic Send and Receive Methods Chapter...
  • Page 6: ContentsContents Preface . . . . . . . . . . . . . . . . . ....
  • Page 7 Using the Stop Key . . . . . . . . . . . . . . ....
  • Page 8 Setting PIN Code Access. . . . . . . . . . . . . . . ....
  • Page 9 Two-Sided Printing . . . . . . . . . . . . . . . . ....
  • Page 10 Questions & Answers . . . . . . . . . . . . . . . ....
  • Page 11: How To Use This Manual Preface Thank you for purchasing the Canon imageRUNNER 3530/2830/2230. Please read this manual thoroughly before operating the machine in...
  • Page 12 Keys Used in This Manual The following symbols and key names are a few examples of how keys to...
  • Page 13Displays Used in This Manual Screen shots of the touch panel display used in this manual are those taken when...
  • Page 14 Illustrations Used in This Manual Illustrations used in this manual are those displayed when the imageRUNNER 3530 has the...
  • Page 15: Legal NoticesLegal Notices FCC (Federal Communications Commission) This equipment has been tested and found to comply with the limits for a...
  • Page 16 3. Order a normal business line from your telephone company's business representative. The line should be a regular voice...
  • Page 17In Case of Equipment Malfunction Should any malfunction occur which cannot be corrected by the procedures described in this guide...
  • Page 18 Users in Canada Preinstallation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk for...
  • Page 19Notice • This product meets the applicable Industry Canada technical specifications. • Before installing this equipment, users should ensure that...
  • Page 20 Utilisation au Canada Conditions à Remplir Préalablement à L'installation d'un Télécopieur Canon A. Emplacement Prévoir une table, un meuble,...
  • Page 21Remarques • Le présent matériel est conforme aux spécifications techniques applicables d'Industrie Canada. • Avant d'installer cet appareil, l'utilisateur doit...
  • Page 22 Super G3 Super G3 is a phrase used to describe the new generation of fax machines that use ITU-T...
  • Page 23Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND...
  • Page 24xxii
  • Page 25: Introduction to Fax FunctionsIntroduction to Fax Functions 1 CHAPTER This chapter is an introduction to the Fax function. What This Machine Can Do...
  • Page 26 What This Machine Can Do 1 All the elements you will ever need in a digital multitasking machine. Introduction...
  • Page 27Increased Security with Subaddress Transmission This machine's fax function is compatible with ITU-T (International Telecommunication Union - Subaddress Telecommunication Standardization...
  • Page 28 Automatic Forwarding The machine can be set to automatically forward received fax documents that match the specified forwarding conditions...
  • Page 29Overview of the imageRUNNER 3530/2830/2230 If you press (FAX), the Fax Basic Features screen appears. The Fax function 1 enables...
  • Page 30 Fax Basic Features Screen The screen on the left, which appears when (FAX) is selected, is called the Fax...
  • Page 31 ➞ See p. 3-33 Press to send an original or receive a document with an ITU-T standard subaddress and...
  • Page 32 Special Features Screen When you press [Special Features] on the Fax Basic Features screen, the Special Features screen appears,...
  • Page 33 ➞ See p. 3-15 Press to select a sender's name, which will appear at the top of every document...
  • Page 34 Things You Must Do Before Using This Machine 1 This section describes the important setting registrations and procedures that...
  • Page 35 • Date and Time - The date and time of the transmission are recorded. • Fax Number - Your...
  • Page 36 Selecting the Type of Telephone Line Set the type of telephone line that is connected to the machine. If...
  • Page 372 Press [User Settings]. 1 Introduction to Fax Functions 3 Press [▼] or [▲] until [Tel Line Type] appears ➞...
  • Page 38 4 Select the type of telephone line ➞ press [OK]. 1 Introduction to Fax Functions If you do not...
  • Page 391 Press (Additional Functions) ➞ [Timer Settings]. 1 Introduction to Fax Functions 2 Press [Date & Time Settings]. Things You...
  • Page 40 3 Enter the current date (month, day, year) and time using - (numeric keys). 1 Introduction to Fax Functions...
  • Page 41 NOTE • The default setting is 'GMT-5:00'. Eastern Time (US/Canada): GMT-5:00 Central Time (US/Canada): GMT-6:00 Mountain Time (US/Canada): GMT-7:00...
  • Page 42 ❑ Press [End Date] ➞ select the month, day, and time at which Daylight Saving Time ends ➞ press...
  • Page 43 5 Press [Done] repeatedly until the Fax Basic Features screen appears. Registering Your Machine's Fax Number You must store...
  • Page 44 3 Enter the unit's telephone number using - (numeric keys) ➞ press [OK]. 1 Introduction to Fax Functions Details...
  • Page 45Registering Sender Names You can register any name as the sender's name, such as the section or department's name, or...
  • Page 46 3 Select the number under which you want to register the sender's name ➞ press [Register]. 1 Introduction to...
  • Page 47 NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • To delete...
  • Page 48 2 Press [Unit Name]. 1 Introduction to Fax Functions NOTE If the desired setting is not displayed, press [▼]...
  • Page 494 Press [Done] repeatedly until the Fax Basic Features screen appears. 1 Introduction to Fax Functions Things You Must Do...
  • Page 50 Flow of Sending Operations 1 This section describes the flow of basic sending operations. Introduction to Fax Functions NOTE...
  • Page 51 ● If the message <Enter the Department ID and Password using the numeric keys.> appears: ❑ Press [Department ID]...
  • Page 52 3 Place your originals. 1 Introduction to Fax Functions NOTE For instructions on placing your originals, see "Placing Originals,"...
  • Page 535 Specify the desired fax modes on the Special Features screen. ❑ Press [Special Features]. 1 Introduction to Fax Functions...
  • Page 54 ● If a destination is stored in the Address Book: ❑ Press [Address Book] ➞ select the desired destination....
  • Page 55 ● If a destination is stored in the One-Touch Speed Dialing Directory: ❑ Press [Coded Dialing] ➞ enter the...
  • Page 56 If the following screen is displayed, follow the instructions on the touch panel display ➞ press (Start) once for...
  • Page 5710 If the optional Card Reader-C1 is attached, remove the control card. 1 Introduction to Fax Functions NOTE For instructions...
  • Page 58 Placing Originals 1 Place your originals on the platen glass or into the optional feeder, depending on the size...
  • Page 59Orientation You can place an original either vertically or horizontally. Always align the top edge of your original with the...
  • Page 60 NOTE • If the top edge of the original is not aligned with the back edge of the platen...
  • Page 612 Place your originals face down. 1 Introduction to Fax Functions The surface of the original that you want to...
  • Page 62 3 Gently close the feeder/platen cover. 1 Introduction to Fax Functions CAUTION • Close the feeder/platen cover gently to...
  • Page 63 • The size of STMT and STMTR originals cannot be detected. After pressing (Start), follow the instructions on the...
  • Page 64 • If the same original is fed through the feeder repeatedly, the original may fold or become creased, and...
  • Page 65For instructions on cleaning the original scanning area, see Chapter 7, "Routine Maintenance," in the Reference Guide. 1 Introduction to...
  • Page 66 Canceling a Job 1 You can cancel a fax job using the touch panel display, System Monitor screen, or...
  • Page 67Using the Stop Key You can cancel a send job by pressing (Stop), while the job is being scanned. 1...
  • Page 68 2 Press [Fax]. 1 Introduction to Fax Functions 3 Select [TX Job Status] or [RX Job Status]. 1-44 Canceling...
  • Page 694 Select the fax job that you want to cancel ➞ press [Cancel]. 1 Introduction to Fax Functions If the...
  • Page 70 ● To cancel a Sequential Broadcast: ❑ Select the Sequential Broadcast job to be canceled ➞ press [Details] ➞...
  • Page 716 Press [Done]. The display returns to the Fax Basic Features screen. 1 Introduction to Fax Functions Canceling a Job...
  • Page 72 1 Introduction to Fax Functions 1-48 Canceling a Job
  • Page 73: Basic Send and Receive MethodsBasic Send and Receive Methods 2 CHAPTER This chapter describes the basic methods for sending and receiving documents. Resolution, Density,...
  • Page 74 Resolution, Density, and Image Quality To ensure that a received fax document is easy to read, set the resolution,...
  • Page 75 NOTE • If you are using the Ultra Fine mode with the Image Quality mode set to 'Photo', transmission...
  • Page 76 2 Select the resolution, density, and image quality of the document you are sending ➞ press [Done]. 2 Basic...
  • Page 77Sending Methods This section describes the methods and advantages of Memory Sending and Direct Sending. It also describes how to...
  • Page 78 1 Place your originals. NOTE For instructions on placing your originals, see "Placing Originals," on p. 1-34. 2 Select...
  • Page 79To change the document size from the pop-up screen that appears while the machine is scanning, press [Document Size] ➞...
  • Page 80 During transmission, the transaction number, destination's telephone number, and page number currently being sent, are displayed in the Job...
  • Page 81IMPORTANT • You can directly send a document of two or more pages only when using the feeder. You can...
  • Page 82 4 Specify the destination. For instructions on specifying the destination, see "Dialing Methods," on p. 2-16. 5 Press (Start)....
  • Page 831 Place your originals. 2 Basic Send and Receive Methods NOTE For instructions on placing your originals, see "Placing Originals,"...
  • Page 84 3 Press [On-hook]. 2 Basic Send and Receive Methods You should hear the dial tone. 4 Specify the destination...
  • Page 85 Details of each item are shown below. [RX Start]: This key is used only for receiving data from a...
  • Page 86 Stamping Originals The machine can print a stamp (approximately 1/8" (3 mm) in diameter) on the front side of...
  • Page 872 Make sure the machine is ready to send ➞ press [Stamp]. 2 Basic Send and Receive Methods A check...
  • Page 88 Dialing Methods This machine provides you with four ways to specify the fax destination: ■ Using the Numeric Keys...
  • Page 892 Make sure the machine is ready to send ➞ enter the recipient's fax number using - (numeric keys). 2...
  • Page 90 3 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the...
  • Page 91 2 Make sure the machine is ready to send ➞ press [Redial]. 2 Basic Send and Receive Methods The...
  • Page 92 2 Make sure the machine is ready to send ➞ press [Address Book] ➞ select the destination. 2 Basic...
  • Page 93❑ Select the index where the desired destination is stored. 2 Basic Send and Receive Methods NOTE If the desired...
  • Page 94 ● If you want to select a destination in alphabetical order: ❑ Press [Alphabetic Order] ➞ [STU]. 2 Basic...
  • Page 95 ❑ Select the desired destination ➞ press [Done]. 2 Basic Send and Receive Methods NOTE • If the desired...
  • Page 96 Coded Speed Dialing Coded speed dialing enables you to start a document transmission by pressing [Coded Dialing] followed by...
  • Page 973 Enter the desired three digit coded speed dialing number (001 to 200) using - (numeric keys). 1 2 3...
  • Page 98 4 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the...
  • Page 992 Make sure the machine is ready to send ➞ specify the group destination. ❑ Press [Address Book]. 2 Basic...
  • Page 100 3 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the...
  • Page 101Receiving Print Jobs and Fax Documents ■ Receiving Print Jobs The machine receives and prints print jobs sent from a...
  • Page 102 1 2 3 2 When document reception is complete, the Processing/Data 5 4 indicator on 6the control panel maintains...
  • Page 103Receiving Documents into Memory If Memory Lock Settings in Communications Settings in System Settings (from the Additional Functions screen) is...
  • Page 104 2 Press [On] under <Memory Lock>. 2 Basic Send and Receive Methods If the Memory Lock timer is set,...
  • Page 105Forwarding Received Documents If Forward Settings in Communications Settings in System Settings (from the Additional Functions screen) is set to...
  • Page 106 3 Press [Done] repeatedly until the Fax Basic Features screen appears. The received documents are forwarded to the specified...
  • Page 107Available Paper Sizes When received documents are printed, they are printed from the paper drawer that has the same size...
  • Page 108 2 Basic Send and Receive Methods 2-36 Available Paper Sizes
  • Page 109: Special Fax FunctionsSpecial Fax Functions 3 CHAPTER This chapter describes special fax sending and receiving features. Delaying a Send Job. . ....
  • Page 110 Delaying a Send Job The Delayed Send mode enables you to store a send job in memory, and have...
  • Page 1112 Press [Delayed TX]. 3 Special Fax Functions 3 Enter the send time using - (numeric keys). Enter all four...
  • Page 112 4 Press [OK] ➞ [Done]. The display returns to the Fax Basic Features screen. 5 Specify the destination ➞...
  • Page 113Memory Boxes Memory boxes enable you to store scanned or received documents. The main advantage to using memory boxes for...
  • Page 114 ■ Relay Memory Box Relay Memory Box is used to send documents that have been received in this machine...
  • Page 115■ Batch Sending Memory Box A Batch Sending Memory Box is used to send documents that's are not urgent to...
  • Page 116 Using a Memory Box A memory box enables you to set up an ITU-T subaddress and password, and use...
  • Page 1172 Press [Memory Inbox]. 3 Special Fax Functions The Memory Inbox screen is displayed. 3 Select the desired memory box...
  • Page 118 NOTE • If a document is stored in a memory box, that memory box is displayed with the documents...
  • Page 119 You can specify the following scan settings when you scan originals into a memory box: • Resolution/Density/Image Quality (See...
  • Page 120 2 Select the desired memory box number containing the documents you want to print or erase. 3 Special Fax...
  • Page 1213 Select the document that you want to print or erase. 3 Special Fax Functions If the desired document is...
  • Page 122 ● To erase a document: ❑ Press [Erase] ➞ [Yes]. 3 Special Fax Functions If you do not want...
  • Page 123Setting the Sender's Name as the Terminal ID If a sender's name is stored and selected, the sender's name is...
  • Page 124 2 Select the sender's name ➞ press [OK]. 3 Special Fax Functions If the desired sender name is not...
  • Page 125Changing the Reception Mode The machine automatically receives and prints documents. However, if you use the Memory Lock or Forward...
  • Page 126 1 Press [Special Features] ➞ [RX Mode]. 3 Special Fax Functions 2 Select [On] or [Off] for <Memory Lock>...
  • Page 127Faxing Two-Sided Originals You can set the machine to automatically turn over two-sided originals that are placed in the feeder,...
  • Page 128 4 Specify the destination ➞ press (Start). For more information on specifying the destination, see "Dialing Methods," on p....
  • Page 129Document Size You can manually specify the document size when the machine cannot detect the paper size automatically, such as...
  • Page 130 Specifying the Document Size 1 Place your originals. NOTE For instructions on placing your originals, see "Placing Originals," on...
  • Page 131 NOTE • To select an A or B series paper size, press [A/B-size]. • If you want to scan...
  • Page 132 4 Press [OK] ➞ [Done]. 3 Special Fax Functions The selected document size is set, and the display returns...
  • Page 133Registering the Document Size 1 Press [Special Features] ➞ [Document Size]. 3 Special Fax Functions 2 Press [Other Size]. Document...
  • Page 134 3 Press [Register Size]. 3 Special Fax Functions 4 Press [Registered Size 1] or [Registered Size 2] ➞ press...
  • Page 135 NOTE • If you register a new document size in a key that already has a document size stored...
  • Page 136 Changing the Zoom Ratio You can set the machine to adjust the zoom ratio automatically, or you can specify...
  • Page 137 ■ Zoom by Percentage You can reduce or enlarge originals by any zoom ratio in 1% increments. The same...
  • Page 138 3 To reduce the original image, select a preset reduction ratio. To enlarge the original image, select a preset...
  • Page 139Zoom by Percentage You can reduce or enlarge originals by any zoom ratio in 1% increments. Any ratio from 50%...
  • Page 140 4 Specify the destination ➞ press (Start). For more information on specifying the destination, see "Dialing Methods," on p....
  • Page 141Sending with a Subaddress You can send or receive documents with ITU-T standard subaddresses and passwords (ITU-T is a committee...
  • Page 142 3 Use - (numeric keys), , and to enter the subaddress and password. ❑ Press [Subaddress] ➞ enter the...
  • Page 143Using a PIN Code The PIN (Personal Identification Number) code prevents unauthorized personnel from making calls. To protect privileged access...
  • Page 144 2 Press [Communications Settings]. 3 Special Fax Functions NOTE If the desired setting is not displayed, press [▼] or...
  • Page 1454 Press [On]. 3 Special Fax Functions If you do not want to set PIN code access, press [Off] ➞...
  • Page 146 6 Press [Done] repeatedly until the Fax Basic Features screen appears. Setting the PIN Code Position Follow this procedure...
  • Page 147 3 Press (Start) ➞ enter the PIN code using - (numeric keys) ➞ press [OK]. 3 Special Fax Functions...
  • Page 148 2 Enter the fax number using - (numeric keys) ➞ press (Start). 3 Special Fax Functions 3 Enter the...
  • Page 149Fax Information Services Many fax information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their services....
  • Page 150 ● If you press [One-touch Dialing]: ❑ Select the desired one-touch button ➞ press [Done]. 3 Special Fax Functions...
  • Page 151 After you press [Tone], a <T> appears on the touch panel display. 3 Special Fax Functions 3 Enter the...
  • Page 152 4 Press [RX Start] if you require a faxed copy of the information. 3 Special Fax Functions If you...
  • Page 153: Checking/Changing the Fax StatusChecking/Changing the Fax Status 4 CHAPTER This chapter describes how to check/change the status of send and receive jobs. Checking/Changing...
  • Page 154 Checking/Changing the Status of Fax Jobs This section describes how to check/change the status of fax jobs. NOTE •...
  • Page 1552 Press [Fax]. 4 Checking/Changing the Fax Status 3 Select [TX Job Status] or [Log]. Checking/Changing the Status of Fax...
  • Page 156 ● If you select [TX Job Status]: ❑ Select a job whose detailed information you want to check ➞...
  • Page 1574 Check the details of the selected job. 4 If you selected a job with multiple destinations, press [Broadcast List]...
  • Page 158 Printing the TX Job Status/Log You can print the TX Job Status/Log which includes the transmission time, destination, job...
  • Page 1593 Press [Yes]. 4 To cancel printing, press [No]. Checking/Changing the Fax Status The TX Activity Report is printed. 4...
  • Page 160 Checking/Changing the Status of Receive Jobs You can check the details of received documents stored in memory, as well...
  • Page 1612 Press [Fax]. 4 Checking/Changing the Fax Status 3 Press [RX Job Status]. Checking/Changing the Status of Receive Jobs 4-9...
  • Page 162 4 Select the job whose detailed information you want to check ➞ press [Details]. 4 Checking/Changing the Fax Status...
  • Page 163Erasing Received Documents You can erase documents that have been received in memory from the RX Job Status screen. If...
  • Page 164 4 Press [Yes]. 4 If you do not want to erase the document, press [No]. Checking/Changing the Fax Status...
  • Page 1653 Select the job that you want to forward ➞ press [Details]. 4 If the job that you want to...
  • Page 166 5 Specify the forwarding destination ➞ press [Start]. 4 For instructions on specifying the destination, see "Dialing Methods," on...
  • Page 167: Customizing Fax SettingsCustomizing Fax Settings 5 CHAPTER This chapter describes how to store and change the default settings of the Fax function...
  • Page 168 Custom Fax Settings Table The following items can be stored or set in Custom Fax Settings from the Additional...
  • Page 169■ Custom Fax Settings Table Continued Applicable Item Settings Page Option: On*1: Redial Times: 1 to 10 times; 2 times*1...
  • Page 170 User Settings This section describes the settings that can be made when you press [User Settings] on the Additional...
  • Page 1712 Press [User Settings]. 3 Press [Standard Key Settings]. 5 Customizing Fax Settings NOTE If the desired setting is not...
  • Page 172 4 Press [▼] or [▲] to display the desired setting group ➞ select the desired setting ➞ press [OK]....
  • Page 173Printing the TX Terminal ID The TX Terminal ID setting enables you to specify whether the sender information is printed...
  • Page 174 2 Press [▼] or [▲] until [TX Terminal ID] appears ➞ press [TX Terminal ID]. 5 3 Select [On]...
  • Page 175● If you select [On]: ❑ Press [Option]. ❑ Specify [Inside] or [Outside] to select the printing position of the...
  • Page 176 Example: If you set TX Terminal ID and Display Destination Name to 'On', the Terminal ID information is printed...
  • Page 177Setting the Standard Density Setting the standard density enables you to scan all of your documents with the same density....
  • Page 178 3 Press [Light] or [Dark] to set the scanning density ➞ press [OK]. The selected mode is set. 5...
  • Page 1792 Press [▼] or [▲] until [Volume Control] appears ➞ press [Volume Control]. 5 3 Press [▼] or [▲] to...
  • Page 180 Changing the Standard Fax Settings This mode enables you to change the standard settings for the Fax function, including...
  • Page 1813 Press [Store]. 4 Select [Resolution/Density/Image Quality], [Direct], or [Stamp] 5 ➞ specify the desired settings. Customizing Fax Settings User...
  • Page 182 ● If you selected [Resolution/Density/Image Quality]: ❑ Specify the desired settings ➞ press [Done]. NOTE 5 • For instructions...
  • Page 1832 Press [▼] or [▲] until [Standard Settings] appears ➞ press [Standard Settings]. 5 3 Press [Initialize]. Customizing Fax Settings...
  • Page 184 4 Press [Yes]. To cancel initializing the Standard Settings, press [No]. The message <Initialized.> appears for approximately two seconds...
  • Page 185Storing Destinations The telephone numbers and names of destinations that you frequently call can be stored in one-touch speed dialing...
  • Page 186 1 Press (Additional Functions) ➞ [Custom Fax Settings]. 5 2 Press [Register Destinations]. Customizing Fax Settings 5-20 Storing Destinations...
  • Page 1873 Press [ ] (Index). Index 4 Select the index in which you want to store the destination. 5 Customizing...
  • Page 188 5 Select the one-touch speed dialing key in which you want to store the destination. 5 6 Press [Register]....
  • Page 1897 Enter the fax number of the destination using - (numeric keys) ➞ press [Next]. Details of each item are...
  • Page 190 NOTE • You can enter up to 120 characters for the fax number. • If you enter a pause...
  • Page 1919 Enter the name that you want to appear on the one-touch speed dialing key ➞ press [OK]. You can...
  • Page 192 One-Touch Speed Dialing Settings When you store a destination in a one-touch speed dialing key, you can also store...
  • Page 1932 Select the desired one-touch speed dialing key containing the destination for which you want to set optional settings. If...
  • Page 194 4 Press [Option]. The Option screen appears. 5 NOTE To cancel storing optional settings, press [Cancel]. Customizing Fax Settings...
  • Page 195 ❑ Select a number ([1] to [5]) ➞ enter the send start time using - (numeric keys) ➞ press...
  • Page 196 ❑ Select the desired sending speed ➞ press [OK]. ● If you want to specify long distance settings: ❑...
  • Page 197 ❑ Select the type of call ➞ press [OK]. Select [Domestic] for dialing domestic (local) telephone numbers. Select [Long...
  • Page 198 ❑ Press [Password] ➞ enter the recipient's password using - (numeric keys) ➞ press [OK]. You can enter up...
  • Page 199 ❑ Select [On] or [Off] ➞ press [OK]. 6 When all settings are complete, press [OK]. The display returns...
  • Page 200 1 Press (Additional Functions) ➞ [Custom Fax Settings] ➞ [Register Destinations]. If necessary, see the screen shots in steps...
  • Page 2014 Select the destinations that you want to store in the group destination from the Address Book, or by pressing...
  • Page 202 ● If you want to select a destination by entering the coded speed dialing number: ❑ Press [Coded Dialing]...
  • Page 203 ❑ Select a number ([1] to [5]) ➞ enter the transmission time using - (numeric keys) ➞ press [OK]....
  • Page 204 NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. 7 Enter the name...
  • Page 205Storing the Index Name You can assign a name to an index. There are 14 indices, each of which can...
  • Page 206 If the desired index is not displayed, press [▼] or [▲] to scroll to the desired index. 4 Enter...
  • Page 207Transmission Settings This section describes the settings that can be made when you press [TX Settings] on the Additional Functions...
  • Page 208 2 Press [TX Settings]. 5 3 Press [ECM TX]. Customizing Fax Settings 5-42 Transmission Settings
  • Page 209 4 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 5 5 Press [Done] repeatedly until...
  • Page 210 2 Press [Pause Time]. 5 3 Press [-] or [+] to set the pause time ➞ press [OK]. Customizing...
  • Page 211Auto Redial Auto Redial enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached...
  • Page 212 3 Select [On] or [Off]. ● If you select [On]: 5 ❑ Press [Option]. Customizing Fax Settings 5-46 Transmission...
  • Page 213❑ Specify the Auto Redial settings. • If you want to set the number of times the machine redials the...
  • Page 214 ❑ Press [-] or [+] to set the redial interval ➞ press [OK]. The redial interval can be set...
  • Page 215 ● If you select [Off]: ❑ Press [OK]. The selected mode is set. 5 4 Customizing Fax Settings Press...
  • Page 216 Reception Settings This section describes the settings that can be made when you press [RX Settings] on the Additional...
  • Page 2172 Press [RX Settings]. 3 Press [ECM RX]. 5 Customizing Fax Settings Reception Settings 5-51
  • Page 218 4 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 5 5 Press [Done] repeatedly until...
  • Page 2191 Press (Additional Functions) ➞ [Custom Fax Settings] ➞ [RX Settings]. If necessary, see the screen shots in steps 1...
  • Page 220 Printing Received Documents You can set the number of received documents to print and the method of printing them....
  • Page 221• Switch C: The image is reduced and printed on paper that differs in width from the received document. Received...
  • Page 222 1 Press (Additional Functions) ➞ [Custom Fax Settings]. 5 2 Press [Printer Settings]. Customizing Fax Settings 5-56 Printing Received...
  • Page 2233 Press [Select Cassette]. 4 Select [On] or [Off] for the respective switches ➞ press [OK]. 5 Customizing Fax Settings...
  • Page 224 Reducing a Received Document You can set the machine to automatically reduce received documents so that the whole document...
  • Page 2253 Select [On] or [Off]. IMPORTANT If you select [Off], the received document is not automatically reduced to fit the...
  • Page 226 ❑ If you selected [Fix. Red.], press [-] or [+] to specify the reduction ratio. You can specify the...
  • Page 227 ● If you select [Off]: ❑ Press [OK]. The selected mode is set. 5 4 Customizing Fax Settings Press...
  • Page 228 2 Press [Two-sided Print]. 5 3 Select [On] or [Off] ➞ press [OK]. Customizing Fax Settings The selected mode...
  • Page 2292 On 1 Log This mode enables you to print two received documents of the same paper size on a...
  • Page 230 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 5 4 Press [Done] repeatedly until...
  • Page 231Setting Up Memory Boxes This section describes how to set up a memory box to use it for sending and...
  • Page 232 Confidential Memory Box A Confidential Memory Box is a dedicated memory box for receiving confidential documents which can be...
  • Page 2333 Press [Memory Inboxes Settings]. 4 Select the desired memory box number ➞ press [Register]. 5 Customizing Fax Settings If...
  • Page 234 5 Select [Confidential] ➞ press [Next]. NOTE If you want to cancel setting up the selected memory box, press...
  • Page 2357 Enter a name for the Confidential Memory Box ➞ press [OK]. You can enter up to 24 characters for...
  • Page 236 IMPORTANT Since there is no way to check a stored password, make sure that you write it down, and...
  • Page 237 NOTE • If you make a mistake when entering the subaddress/password, press (Clear) ➞ enter the correct subaddress and...
  • Page 238 Item Description Setting Sets whether to restrict the original relay source machine from sending you a transmission On, Off*1...
  • Page 2393 Select the desired memory box number ➞ press [Register]. If the desired memory box is not displayed, press [▼]...
  • Page 240 5 Press [Register Name]. 5 6 Enter a name for the Relay Memory Box ➞ press [OK]. Customizing Fax...
  • Page 2417 If you want to set a password for this Relay Memory Box, enter the password using - (numeric keys)...
  • Page 242 8 Use - (numeric keys), , and to enter the subaddress and password. ❑ Press [Subaddress] ➞ enter the...
  • Page 2439 Select the destinations that you want to store as relay destinations from the Address Book, or by pressing [Coded...
  • Page 244 ● If you want to select a destination by entering the coded speed dialing number: ❑ Press [Coded Dialing]...
  • Page 24511 Select each relay setting. ● If you want to restrict the relay source machine from sending you a transmission...
  • Page 246 ● If you want to print the received document: ❑ Press [On] for <Print RX Document>. If you do...
  • Page 247 ❑ Enter the relay start time using - (numeric keys) ➞ press [OK]. If you do not want to...
  • Page 248 Batch Sending Memory Box The Batch Sending Memory Box enables you to send documents to a specific destination at...
  • Page 2493 Select the desired memory box number ➞ press [Register]. If the desired memory box is not displayed, press [▼]...
  • Page 250 5 Press [Register Name]. 5 6 Enter a name for the Batch Sending Memory Box ➞ press [OK]. Customizing...
  • Page 2517 If you want to set a password for this Batch Sending Memory Box, enter the password using - (numeric...
  • Page 252 8 Select the destinations that you want to store as batch sending destinations from the Address Book, or by...
  • Page 253 ● If you want to select a destination by entering the coded speed dialing number: ❑ Press [Coded Dialing]...
  • Page 254 10 Enter the TX start time using - (numeric keys) ➞ press [OK]. If you do not want to...
  • Page 255Erasing a Memory Box Follow the procedure below to erase the contents of a stored memory box. IMPORTANT You cannot...
  • Page 256 NOTE If you make a mistake when entering the memory box number, press (Clear) ➞ enter the correct number....
  • Page 257: System Manager SettingsSystem Manager Settings 6 CHAPTER This chapter describes the settings that can be made by the System Manager (the person...
  • Page 258 System Settings Table The following items can be stored or set in System Settings from the Additional Functions screen....
  • Page 259Communications Settings This section describes settings that the System Manager can make, including the send start speed, reception speed, and...
  • Page 260 2 Press [Communications Settings]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to...
  • Page 2614 Select the desired start speed ➞ press [OK]. The selected mode is set. NOTE If your document transmission is...
  • Page 262 Receive Start Speed Setting the reception speed enables you to set the desired speed of reception. NOTE The default...
  • Page 263 3 Select the desired start speed ➞ press [OK]. The selected mode is set. NOTE If your document reception...
  • Page 264 NOTE • Received documents that are stored in memory are displayed on the RX Job Status screen. You can...
  • Page 265 If a password has been set for the Memory Lock Settings screen, enter the password using - (numeric keys)...
  • Page 266 4 If you want to set a password for the Memory Lock mode, enter a password using - (numeric...
  • Page 2675 If necessary, specify the memory lock setting. ● If you want to print the Received Result Report and Transmission...
  • Page 268 ❑ Select [Everyday], [Select Days], or [Off]. If [Everyday] is selected, press [Next] ➞ select a number ([1] to...
  • Page 269 If [Select Days] is selected, press [Next] ➞ select a day of the week ([Sun] to [Sat]) ➞ select...
  • Page 270 ● If you want to specify the Memory Lock end time: ❑ Press [Memory Lock End Time]. ❑ Select...
  • Page 271 Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. ➞ 0705 11:18 p.m....
  • Page 272 6 When all settings are complete, press [OK]. The selected modes are set. 7 Press [Done] repeatedly until the...
  • Page 2731 Press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings]. If necessary, see the screen shots in steps 1 and...
  • Page 274 NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 3...
  • Page 275 IMPORTANT • Since there is no way to check a stored password, make sure that you write it down,...
  • Page 276 NOTE For more information on selecting destinations from the Address Book, see "Address Book," on p. 2-19. ● If...
  • Page 2777 If necessary, specify the forward settings. ● If you only want to receive documents from the original forward source:...
  • Page 278 ● If you want to print the forwarded document: ❑ Press [On] for <Print RX Document>. If you do...
  • Page 279❑ Select [Everyday], [Select Days], or [Off]. If [Everyday] is selected, press [Next] ➞ select a number ([1] to [5])...
  • Page 280 If [Select Days] is selected, press [Next] ➞ select a day of the week ([Sun] to [Sat]) ➞ select...
  • Page 281● If you want to specify the forward end time: ❑ Press [Forward End Time]. ❑ Select [Everyday], [Select Days],...
  • Page 282 If [Everyday] is selected, press [Next] ➞ select a number ([1] to [5]) ➞ enter the end times using...
  • Page 283 IMPORTANT You cannot set the same time for both the start time and end time. NOTE • You can...
  • Page 284 PIN Code Access If your PBX requires a PIN code to get an outside line, your machine can be...
  • Page 2853 Press [On]. If you do not want to set PIN code access, press [Off] ➞ [OK] ➞ proceed to...
  • Page 286 5 Press [Done] repeatedly until the Fax Basic Features screen appears. Reception Password This mode enables you to set...
  • Page 2872 Press [▼] or [▲] until [Receive Password] appears ➞ press [Receive Password]. NOTE If the desired setting is not...
  • Page 288 NOTE • If you make a mistake when entering the password, press (Clear) to clear your entry ➞ enter...
  • Page 289Restricting New Addresses This mode enables you to restrict the entering of new destinations. When you set Restrict New Addresses...
  • Page 290 2 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 3 Press [Done] repeatedly until the...
  • Page 291: Printing Communication ReportsPrinting Communication Reports 7 CHAPTER This chapter explains the method of setting the contents of a communications report and printing...
  • Page 292 Report Settings Table The following items can be stored or set in Report Settings from the Additional Functions screen....
  • Page 293Specifying Report Settings You can specify how various reports are printed. NOTE Reports can be printed only if 11" x...
  • Page 294 2 Press [Fax] under <Custom Settings>. 3 Press [TX Report]. 7 Printing Communication Reports NOTE If the desired setting...
  • Page 2954 Select [For Error Only], [On], or [Off]. ● If you select [For Error Only] or [On]: ❑ Select [On]...
  • Page 296 5 Press [Done] repeatedly until the Fax Basic Features screen appears. Activity Report The Activity Report is a printed...
  • Page 2972 Press [Activity Report]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll the desired...
  • Page 298 4 Select [On] or [Off] for <Send/Receive Separate>. To print the send and receive logs separately, press [On]. If...
  • Page 299 ● If you select [On]: ❑ Enter the time using - (numeric keys). Enter all four digits of the...
  • Page 300 RX Report The RX Report enables you to check whether documents were sent correctly from the sender's machine and...
  • Page 3013 Select [For Error Only], [On], or [Off] ➞ press [OK]. Details of each item are shown below. [For Error...
  • Page 302 Memory Inbox RX Report The Memory Inbox RX Report enables you to check the reception of documents in memory...
  • Page 3033 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Fax...
  • Page 304 Printing Lists You can print the contents of the Address Book or a list of Fax settings that have...
  • Page 3052 Press [Fax] under <Print List>. 3 Press [Address Book List]. 7 Printing Communication Reports Printing Lists 7-15
  • Page 306 4 Press [Yes]. To cancel printing, press [No]. The Address Book List is printed. 5 Press [Done] repeatedly until...
  • Page 3072 Press [User's Data List]. 3 Press [Yes]. 7 Printing Communication Reports To cancel printing, press [No]. The User's Data...
  • Page 308 7 Printing Communication Reports 7-18 Printing Lists
  • Page 309: TroubleshootingTroubleshooting 8 CHAPTER This chapter describes the procedures for taking corrective action in the event that trouble occurs. The end...
  • Page 310 When Problems Occur Sending Documents Canceling transmissions. Q How do you cancel a transmission while a document is being...
  • Page 311Document cannot be sent. Q Is the telephone line type set correctly? A Check the type of telephone line that...
  • Page 312 The machine will not transmit using a subaddress. Q Are the subaddress and password of the remote machine specified...
  • Page 313 Documents cannot be received in memory. Q Is there sufficient available memory? A Erase unnecessary documents and documents with...
  • Page 314 Cannot use fax information services. Q If your machine is connected to a rotary pulse line, is your machine...
  • Page 315Error Messages This section explains the various messages that appear on the touch panel display, along with possible causes and...
  • Page 316 NetWare is in use. Wait for a moment, then perform operation again. Cause You cannot browse the network because...
  • Page 317# 001 Cause Paper or originals are jammed. Remedy Place the document properly into the feeder or on the platen...
  • Page 318 # 012 Cause The document could not be sent because the receiving fax machine was out of paper. Remedy...
  • Page 319# 037 Cause Documents could not be received because there was insufficient memory available. Remedy Erase unnecessary documents and documents...
  • Page 320 # 701 Cause The specified Department ID does not exist, or the password has changed. Remedy Enter the correct...
  • Page 321# 712 Cause The maximum number of documents is already stored in the inbox. Remedy Erase unnecessary documents stored in...
  • Page 322 # 995 Cause Reserved communication jobs were cleared. Remedy Reserve the jobs again, if necessary. Troubleshooting 8 8-14 Error...
  • Page 323Questions & Answers Q Can the machine automatically resend documents when there are errors in transmission? A Set Auto Redial...
  • Page 324 Q What happens to documents in memory and the memory settings if power is interrupted? A Documents that are...
  • Page 325: AppendixAppendix 9 CHAPTER This chapter provides the reports and lists of activity management, specifications, glossary, and index. Report and List...
  • Page 326 Report and List Samples NOTE The fax numbers and addresses used in these sample reports are fictitious. TX Report/Error...
  • Page 327■ JOB NO. The four digit number, that is automatically assigned when the document is accepted for sending, is printed....
  • Page 328 Multiple Communication Result Report This report is used to check whether documents were sent successfully to the intended destinations...
  • Page 329RX Report This report is used to check if documents were received successfully in this machine. You can set whether...
  • Page 330 ■ ST. TIME (Start Time) The date and time (in 24-hour notation) at which the document started to be...
  • Page 331■ JOB NO. The four digit number, that is automatically assigned when the document is received, is printed. ■ DESTINATION...
  • Page 332 Activity Report The Activity Report is a printed log that shows the results of send and receive jobs. An...
  • Page 333■ NO. The four digit number, that is automatically assigned when the document is accepted for sending or receiving, is...
  • Page 334 Address Book List You can print the contents of the Address Book and a standard list of one-touch and...
  • Page 335User's Data List The User's Data List prints out the Fax Settings made in Custom Fax Settings, Report Settings, and...
  • Page 336 Specifications Specifications are subject to change without notice for product improvement or future release. Super G3 FAX Board Item...
  • Page 337Glossary A Activity Report A record listing all documents that have been sent and received. ADF Automatic Document Feeder. Originals...
  • Page 338 C CCITT/ITU-T A committee that sets international standards for telecommunications. CCITT/ITU-T was formerly known as CCITT (Consultative Committee for...
  • Page 339Domain A management concept that divides large scale networks into groups for identifying individual computers and users. The Internet is...
  • Page 340 I Internet Protocol (IP) The underlying set of networking rules that describes how data is transmitted across the Internet....
  • Page 341Memory Lock Usually a document is printed as soon as it is received; but with Memory Lock, all documents received...
  • Page 342 P Pause You can insert a pause within a telephone number or at the end of a telephone number....
  • Page 343Resolution The density of dots attained by an output device, such as a fax, scanner, or printer, in producing an...
  • Page 344 SMTP Simple Mail Transfer Protocol. A TCP/IP protocol for sending messages from one computer to another on a network....
  • Page 345Transfer You can arrange for all documents received in the main fax machine to be transferred to another fax machine....
  • Page 346 Index Numerics C 2 1-sided key, 1-8 Canceling jobs Using the Stop key, 1-43 Using the System Monitor screen,...
  • Page 347 One-touch speed dialing keys, 5-19 Fax number, registering, 1-19 One-touch speed dialing settings, 5-26 FCC (Federal Communications Commission), xiii Dialing...
  • Page 348 FCC (Federal Communications Commission), Vertical placement, 1-35 xiii OS/2, 9-17 Super G3, xx Overview, 1-5 Trademarks, xx Line type,...
  • Page 349 Checking receive job details, 4-8 S Checking/Changing the status of receive jobs, 4-8 Samples Erasing received documents, 4-11 Activity Report,...
  • Page 350 Subaddress, 9-20 Adjusting the alarm and monitor volume, 5-12 Subaddress key, 1-7 Changing the standard fax settings, 5-14 Super...
  • Page 351
  • Page 352CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A....
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