Microsoft GZA-00006 User Manual

Office 2008 Technical Reference 

 

 

Users can share or delegate their Microsoft Exchange account calendars, address books, and e-mail 
folders. 

To use sharing and delegation, users must have mailboxes on a server running Microsoft 
Exchange Server.  

By using sharing, an account owner can give another user access to his or her Microsoft Exchange 
calendars, address books, or mail folders. The shared folder appears under a separate account in 
the designated user's mail folder list, and this user can read the other person's events, contacts, or 
mail messages. Users can also give permission for another user to create, edit, and delete items in 
the shared folder. 
By using delegation, a 

 can view mail messages that are sent to the account owner. With 

the account owner's permission, the delegate can send and reply to invitations and messages on 
his or her behalf. Both the owner's account name and the delegate's account name appear on the 
invitation or message. 
When users share a folder, they can set permission levels that define what each user sharing the 
folder can do: 

Permission 
level 

Activities that a sharing user can perform  

Owner 

Create, read, modify, and delete all calendar, address book, private and public 
folder, and mail folder items. As an owner, a user can change the permission 
levels others have for the folder. 

Publishing 
Editor 

Create, read, modify, and delete all items, and create subfolders. 

Editor 

Create, read, modify, and delete all items. 

Publishing 
Author 

Create and read items, create subfolders, and modify and delete items. 

Author 

Create and read items, and modify and delete items. 

Nonediting 
Author 

Create and read items, and delete items.