Xerox 3210 User Guide

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Summary of Contents of user guide for Xerox 3210

  • Page 1
  • Page 2: Contentscontents 6 Features of your new laser product 9 Safety 12 Regulatory Information INTRODUCTION 19 Printer overview 19 Front view...
  • Page 3contents 38 Adjusting the output support 38 Stacking papers firmly 38 Setting the paper size and type COPYING 39 Selecting...
  • Page 4contents 50 Receiving manually in Tel mode 50 Receiving manually using an extension telephone 50 Receiving automatically in Ans/Fax mode...
  • Page 5contents 68 Checking the machine’s serial number TROUBLESHOOTING 69 Tips for avoiding paper jams 69 Clearing document jams 69 69...
  • Page 6contents GLOSSARY 89 INDEX 93 Contents_5
  • Page 7: Features of your new laser productfeatures of your new laser product Your new machine is equipped with a number of special features that improve the...
  • Page 8FEATURES BY MODELS The machine is designed to support all of your document needs – from printing and copying, to...
  • Page 9FINDING MORE INFORMATION You can find information for setting up and using your machine from the following resources, either as...
  • Page 10Safety 4. Do not remove covers or guards that are fastened with screws. There are no parts behind these covers...
  • Page 11 WARNING: The metallic surfaces in the fuser 5. Do not use an adapter to connect any Xerox equipment to...
  • Page 12The equipment emits unusual odours or makes unusual noises. Ozone Safety Information The power cable is damaged or frayed. A...
  • Page 13Regulatory Information EMC Information FCC Notices For The USA CE Mark NOTE: This equipment has been tested and found to...
  • Page 14Illegal Copying • Obligations or Securities of any foreign government, bank, or corporation. Congress, by statute, has forbidden the copying...
  • Page 15For Fax Function US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a...
  • Page 16Repairs to certified equipment should be coordinated by a faster call setup. Modification, connection to external control representative designated by...
  • Page 17OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER 4. If you include any Windows specific code (or a derivative CAUSED AND ON...
  • Page 18Environmental Compliance Domestic/Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the...
  • Page 19For business users in the European Union Others Countries If you wish to discard electrical and electronic equipment, please Please...
  • Page 20: Introductionintroduction These are the main components of your machine: This chapter includes: • Printer overview • Menu overview • Control...
  • Page 21CONTROL PANEL OVERVIEW You can copy both sides of the ID Card like a • All illustrations on this user’s...
  • Page 22UNDERSTANDING THE STATUS LED The color of the Status LED indicates the machine's current status. STATUS DESCRIPTION Off • The...
  • Page 23MENU OVERVIEW The control panel provides access to various menus to set up the machine or use the machine’s functions....
  • Page 24SUPPLIED SOFTWARE PRINTER DRIVER FEATURES You must install the printer and scanner software using the supplied CD Your printer drivers...
  • Page 25PostScript driver (WorkCentre 3220 only) FEATURE WINDOWS LINUX MACINTOSH Toner save O O O Machine print quality O O O...
  • Page 26: Getting startedgetting started This chapter gives you step-by-step instructions for setting up the machine. This chapter includes: • Setting up the...
  • Page 27Macintosh SETTING UP THE NETWORK You need to set up the network protocols on the machine to use it as...
  • Page 28Locating the WorkCentre 3210 or WorkCentre 3220 Setting Ethernet speed IP Address You can select the communication speed for Ethernet...
  • Page 293. Click in the SetIP window to open the TCP/IP configuration window. 4. Select Typical installation for a network printer,...
  • Page 306. After the installation is finished, a window appears asking you to print a Changing the display language test page....
  • Page 31Changing the default mode Entering alphanumeric characters Your machine is preset to Fax mode. You can switch this default mode...
  • Page 32Using the save modes 6. Click Apply. Following information shows the proper font list for corresponding Toner Save mode languages....
  • Page 33: Loading originals and print medialoading originals and print media This chapter introduces you how to load originals and print media into your machine. This...
  • Page 342. Load the original face up into the ADF. Make sure that the bottom of the SELECTING PRINT MEDIA original...
  • Page 35Specifications on print media TYPE SIZE DIMENSIONS WEIGHTA CAPACITYB Plain paper Letter 216 x 279 mm (8.5 x 11 inches)...
  • Page 36Media sizes supported in each mode Guidelines for special print media MODE SIZE SOURCE MEDIA TYPE GUIDELINES Copy mode Letter,...
  • Page 37 MEDIA TYPE GUIDELINES CHANGING THE SIZE OF THE PAPER IN THE PAPER TRAY Labels • To avoid damaging the...
  • Page 385. Place the tray into the machine. PRINTING ON SPECIAL PRINT MATERIALS 6. Set the paper size from your computer....
  • Page 39 ADJUSTING THE OUTPUT SUPPORT Place the side to be printed facing up. The printed pages stack on the output...
  • Page 40: Copyingcopying This chapter gives you step-by-step instructions for copying documents. This chapter includes: • Selecting the paper tray • ID...
  • Page 41CHANGING THE DEFAULT COPY SETTINGS 3. Place Front Side and Press[Start] appears on the display. The copy options, including darkness,...
  • Page 422-up or 4-up copying Clone copying Your machine can print 2 or 4 original images reduced to Your machine can...
  • Page 43PRINTING ON BOTH SIDES OF PAPER You can set the machine to print documents on both sides of paper. (WorkCentre...
  • Page 44: Scanningscanning Scanning with your machine lets you turn pictures and text into digital files that can be stored on your...
  • Page 452. Click the Add Device button or double-click the Add Device icon. 3. Select IP Address or Host Name. 3....
  • Page 466. To enter additional addresses, press OK when Yes appears and repeat 9. Press Stop/Clear to return to ready mode....
  • Page 47Searching Address Book for an entry There are two ways to search for an address in memory. You can either...
  • Page 48: Basic printingbasic printing This chapter explains common printing tasks. This chapter includes: • Printing a document • Canceling a print job...
  • Page 49: Faxingfaxing This chapter gives you information about using your machine as a fax machine. This chapter includes: • Sending a...
  • Page 50 Darkness Confirming a transmission You can select the default contrast mode to fax your originals lighter or When the...
  • Page 51 • In Ans/Fax mode, an answering machine attached to your machine Receiving automatically in Ans/Fax mode answers an incoming...
  • Page 52Receiving in secure receiving mode OTHER WAYS TO FAX You may need to prevent your received faxes from being accessed...
  • Page 538. To enter more fax numbers, press OK when Yes appears and repeat 4. Press Menu until Fax Feature appears...
  • Page 54 Forwarding received faxes to another fax machine 4. Chose PC-Fax (if not already selected) and then click Next. You...
  • Page 55 3. Select Xerox PC-Fax from the Name drop down list box. 7. Select the resolution and click Send Fax....
  • Page 56 OPTION DESCRIPTION OPTION DESCRIPTION Send Report You can set your machine to print a confirmation Discard Size When receiving...
  • Page 57Printing sent fax report automatically Group dial numbers You can set the machine to print a report with detailed information...
  • Page 58Searching Address Book for an entry There are two ways to search for a number in memory. You can either...
  • Page 59: Using USB flash memoryusing USB flash memory This chapter explains how to use a USB memory device with your machine. This chapter includes:...
  • Page 606. Press OK when Yes appears to scan more pages. Load an original and 4. Press the left/right arrow until...
  • Page 61MANAGING USB MEMORY You can delete image files stored on a USB memory device one by one or all at...
  • Page 62: Maintenancemaintenance This chapter provides information for maintaining your machine and the print cartridge. This chapter includes: • Printing reports •...
  • Page 63CLEARING MEMORY CLEANING YOUR MACHINE You can selectively clear information stored in your machine’s memory. To maintain print and scan...
  • Page 643. Grasp the handles on the print cartridge and pull to remove the cartridge Cleaning the scan unit from the...
  • Page 65MAINTAINING THE CARTRIDGE 2. Grasp the handles on the print cartridge and pull to remove the cartridge from the machine....
  • Page 66REPLACING THE PRINT CARTRIDGE 4. Take a new print cartridge out of its package. When the print cartridge is completely...
  • Page 67Cleaning the drum Checking replaceables If there are streaks or spots on your print, the OPC drum of the print...
  • Page 685. Align the left end of the ADF roller with the slot and push the right end of Replacing the...
  • Page 695. Insert a new transfer roller into place. 3. Slide the right guide of the pick up roller unit to...
  • Page 70: Troubleshootingtroubleshooting This chapter gives helpful information for what to do if you encounter an error. This chapter includes: • Tips...
  • Page 71Exit misfeed CLEARING PAPER JAMS 1. Remove any remaining pages from the ADF. When a paper jam occurs, the warning...
  • Page 723. Insert the tray back into the machine. Printing automatically resumes. In the paper exit area If paper is jammed...
  • Page 732. Remove the jammed paper from the duplex unit. In the optional tray If paper is jammed in the optional...
  • Page 74UNDERSTANDING DISPLAY MESSAGES SUGGESTED MESSAGE MEANING Messages appear on the control panel display to indicate the machine’s SOLUTIONS status or...
  • Page 75 SUGGESTED SUGGESTED MESSAGE MEANING MESSAGE MEANING SOLUTIONS SOLUTIONS Memory Full The memory is full. Delete unnecessary fax Send Error...
  • Page 76SOLVING OTHER PROBLEMS Printing problems The following chart lists some conditions that may occur and the POSSIBLE recommended solutions. Follow...
  • Page 77 POSSIBLE POSSIBLE CONDITION SUGGESTED SOLUTIONS CONDITION SUGGESTED SOLUTIONS CAUSE CAUSE A print job is The job may be very...
  • Page 78 CONDITION SUGGESTED SOLUTIONS CONDITION SUGGESTED SOLUTIONS Dropouts If faded areas, generally rounded, occur randomly Vertical repetitive If marks repeatedly...
  • Page 79 CONDITION SUGGESTED SOLUTIONS CONDITION SUGGESTED SOLUTIONS Curl or wave • Ensure that the paper is loaded properly. Character Voids...
  • Page 80 Scanning problems CONDITION SUGGESTED SOLUTIONS Image rubs off the • Replace the paper in the tray with paper CONDITION...
  • Page 81Network Scan problems CONDITION SUGGESTED SOLUTIONS CONDITION SUGGESTED SOLUTIONS The machine does • Make sure that the original is loaded...
  • Page 82Common PostScript problems (WorkCentre 3220 Common Linux problems only) The following situations are PS language specific and may occur when...
  • Page 83 CONDITION SUGGESTED SOLUTIONS CONDITION SUGGESTED SOLUTIONS I cannot scan via • Check if Gimp Front-end has “Xsane: Device The...
  • Page 84: Ordering supplies and accessoriesordering supplies and accessories This chapter provides information on purchasing cartridges and accessories available for your machine. This chapter includes:...
  • Page 85: Installing accessoriesinstalling accessories Your machine is a full-featured model that has been optimized to meet most of your printing needs. Recognizing...
  • Page 86Activating the added memory in the PS printer properties After installing the memory module, you need to select it in...
  • Page 87: Specificationsspecifications This chapter guides you about this machine’s specifications such as various features. This chapter include: • General specifications •...
  • Page 88PRINTER SPECIFICATIONS SCANNER SPECIFICATIONS ITEM DESCRIPTION ITEM DESCRIPTION Printing method Laser beam printing Compatibility TWAIN standard/WIA standard Scanning Color CIS...
  • Page 89COPIER SPECIFICATIONS FACSIMILE SPECIFICATIONS The fax feature may not be supported depending on machines. ITEM DESCRIPTION Copy Speeda • WorkCentre...
  • Page 90: Glossaryglossary The following glossary helps you get familiar with the product by DADF understanding the terminologies commonly used with printing...
  • Page 91 An emulator duplicates the functions of one system with a different Intranet system, so that the second system behaves...
  • Page 92LED PABX A Light-Emitting Diode (LED) is a semiconductor device that indicates A private automatic branch exchange (PABX) is an...
  • Page 93 Subnet Mask The subnet mask is used in conjunction with the network address to determine which part of the...
  • Page 94: Indexindex A F Maintenance maintenance parts 66 Address Book fax header, set 48 print cartridge 64 group dial numbers 56...
  • Page 95printing speaker volume 30 reports 61 USB memory 59 special copy features 40 priority fax 52 speed dial numbers, set...
  • Page 96: Software section
  • Page 97Software section Contents 1. Installing Printer Software in Windows Installing Printer Software ................................................................................................................................................ 4 Installing Software for Local Printing .......................................................................................................................
  • Page 98 Printing Booklets ........................................................................................................................................................... 20 Printing on Both Sides of Paper ..................................................................................................................................... 21 Printing a Reduced or Enlarged Document .......................................................................................................................
  • Page 99 Opening the Troubleshooting Guide .............................................................................................................................. 27 Changing the Status Monitor Program Settings ............................................................................................................. 27 9. Using Your Printer in...
  • Page 1001 If the installation window does not appear, click Start and then Installing Printer Software in Run. Type X:\Setup.exe, replacing...
  • Page 101 If the AutoPlay window appears in Windows Vista, click Run NOTE: If your printer is not already connected to...
  • Page 102 Installing Software for Network Printing NOTE: If your printer is not already connected to the computer, the following window...
  • Page 1034 Select Typical installation for a network printer. Click Next. 8 Click Finish. NOTE: After setup is complete, if your...
  • Page 1044 Select Custom installation. Click Next. TIP: If you want to set a specific IP address on a specific network...
  • Page 1057 Select the components to be installed. After selecting the components, the following window appears. You can also change the...
  • Page 106NOTE: If your printer is not already connected to the computer, the Removing Printer Software following window will appear. 1...
  • Page 107 4 2 Click Next. Using SetIP • Installing SetIP • Using SetIP NOTE: You can only use IPv4 setting...
  • Page 108Using SetIP 1 From the Windows Start menu, select Programs or All Programs Æ your printer driver name Æ SetIP...
  • Page 109 1 3 Open the document you want to print. Basic Printing 2 Select Print from the File menu. The...
  • Page 110Printing to a file (PRN) Printer Settings You will sometimes need to save the print data as a file for...
  • Page 111Layout Tab Paper Tab The Layout tab provides options to adjust how the document appears Use the following options to...
  • Page 112Plain Paper: Normal plain paper. Select this type if your printer is Graphics Tab monochrome and printing on the 16...
  • Page 113Advanced Options Extras Tab You can set advanced settings by clicking the Advanced Options You can select output options for...
  • Page 114About Tab Using Help Use the About tab to display the copyright notice and the version Your printer has a...
  • Page 1154 Advanced Printing Printing Multiple Pages on One Sheet This chapter explains printing options and advanced printing tasks. of Paper...
  • Page 116Printing Posters Printing Booklets This feature allows you to print a single-page document onto 4, 9, or 16 9 8...
  • Page 117Printing on Both Sides of Paper Printing a Reduced or Enlarged You can print on both sides of a sheet...
  • Page 118 Editing a Watermark Using Watermarks 1 To change the print settings from your software application, access printer properties. See...
  • Page 119 Using a Page Overlay Using Overlays After an overlay has been created, it is ready to be printed with...
  • Page 1205 Using Windows PostScript Advanced You can use advanced settings by clicking the Advanced button. • Paper/Output this option allows...
  • Page 1216 Sharing the Printer Locally Setting Up a Host Computer You can connect the printer directly to a selected computer,...
  • Page 1227 Scanning Scanning Using the WIA Driver Scanning with your machine lets you turn pictures and text into digital Your...
  • Page 1238 Using Utility Applications Changing the Status Monitor Program If an error occurs while printing, the Status Monitor window appears,...
  • Page 1249 Using Your Printer in Linux Installing the Unified Linux Driver You can use your machine in a Linux environment....
  • Page 1255 When the installation is complete, click Finish. Uninstalling the Unified Linux Driver 1 When the Administrator Login window appears,...
  • Page 126 Printers Configuration Using the Unified Driver Configurator Printers configuration has the two tabs: Printers and Classes. Unified Linux Driver...
  • Page 127Classes Tab Ports Configuration The Classes tab shows a list of available printer classes. In this window, you can view...
  • Page 128Configuring Printer Properties Printing a Document Using the properties window provided by the Printers configuration, you can change the various...
  • Page 129 • Text - allows you to specify the page margins and set the text options, such as spacing or...
  • Page 130 The document is scanned and the image preview appears in the 11 Select the file directory where you want...
  • Page 131You can use the following tools to edit the image: Tools Function Saves the image. Cancels your last action. Restores...
  • Page 13210 Using Your Printer with a Installing Software Macintosh The CD-ROM that came with your printer provides you with the...
  • Page 1334 Double-click the MAC_Installer folder. 5 Double-click the Installer OSX icon. Setting Up the Printer 6 Enter the password and...
  • Page 134For a USB-connected 1 Follow the instructions on “Installing Software” on page 36 to install Installable Options the PPD and...
  • Page 135 Changing Printer Settings Printing You can use advanced printing features when using your printer. From your Macintosh application, select...
  • Page 136Graphics Printer Settings The Graphics tab provides options for selecting Resolution(Quality) Select Printer Settings from the list to access the...
  • Page 137Printing Multiple Pages on One Sheet of Duplex Printing Paper You can print on both sides of the paper. Before...
  • Page 138Scanning You can scan documents using Image Capture program. Macintosh OS offers Image Capture program. Scanning with USB 1 Make...
  • Page 139Software section Index A L print 32 advanced printing, use 19 Layout properties, set poster, print 20 Windows 15 PostScript...
  • Page 140S scanning Linux 33 TWAIN 26 WIA driver 26 scanning from Macintosh 42 setip software install Windows 11 setting darkness...
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