Xerox WorkCentre 5865/5875/5890 Administrator's Guide
Scanning
160
Xerox
®
WorkCentre
®
5800/5800i Series Multifunction Printer
System Administrator Guide
Scanning to a Folder on the Printer
The Scan to Mailbox feature allows users to scan files to mailboxes, which are folders created on the
printer hard drive. These files can then be retrieved through Xerox
®
CentreWare
®
Internet Services. This
feature provides network scanning capability without the need to configure a separate server and is
supported in Workflow Scanning. For details, see
Workflow Scanning
on page 169.
For instructions on using this feature, see the
User Guide for your printer model.
Enabling or Disabling Scan to Mailbox
1.
In Xerox
®
CentreWare
®
Internet Services, click
Properties > Services.
2.
Click Scan to Mailbox > Enablement.
3.
Under Scan to Mailbox, select Enabled.
Note:
When you enable Scan to Mailbox, folders appear as templates in the list of Workflow
Scanning templates at the control panel.
4.
To set the default view to show folders on the Scan tab in Xerox
®
CentreWare
®
Internet Services,
select
On Scan tab, view Mailboxes by default.
5.
Click Apply to save the new settings or Undo to retain the previous settings.
Setting Scan Policies
Scan policies allow you to manage how users are allowed to scan files, create folders, and assign
passwords to their folders on the printer.
1.
1.
In Xerox
®
CentreWare
®
Internet Services, click
Properties > Services.
2.
Click Scan to Mailbox > Scan Policies.
3.
Under Scan Policies, select or clear:
−
Allow scanning to Default Public Folder allows users to scan files to the Default Public Folder
without requiring a password.
−
Require per job password for public folders requires users to type a password for every job
they scan to the public folder.
−
Allow additional folders to be created allows users to create additional public or private
folders on the printer. If
Require password when creating additional folders is disabled,
assigning a password to the folder is optional and creates a public folder. If
Allow additional
folders to be created is disabled, the Create Folder button does not display on the Scan tab.
−
Require password when creating additional folders requires users to type a new password
every time they create a folder. This feature only allows users to create private folders.