Xerox WorkCentre 3335/3345 Administrator's Guide

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Xerox
®
 WorkCentre
®
 3335/3345 
Multifunction Printer 
System Administrator Guide 
 
 
 
 
 
 
 
 
 
 
 
 
 

Summary of Contents of administrator's guide for Xerox WorkCentre 3335/3345

  • Page 1Xerox® WorkCentre® 3335/3345 Multifunction Printer System Administrator Guide
  • Page 2© 2016 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of...
  • Page 3Contents 1 Introduction 9 Overview .................................................................................................................................................................................. 10 Configuration Steps ................................................................................................................................................... 10 More Information ............................................................................................................................................................... 11 2 Initial Setup 13 Physically...
  • Page 4Contents LDAP Server ........................................................................................................................................................................... 32 Adding or Editing an LDAP Server ....................................................................................................................... 32 Editing LDAP Server Information......................................................................................................................... 33 HTTP ............................................................................................................................................................................................
  • Page 5 Contents Displaying or Hiding Network Settings...................................................................................................................... 62 Security Certificates ........................................................................................................................................................... 63 Machine Digital Certificate .................................................................................................................................... 63 Installing a Trusted...
  • Page 6Contents Enabling Scan to USB ............................................................................................................................................... 93 Enabling Remote Scanning using TWAIN ............................................................................................................... 94 Configuring Scan To Destination................................................................................................................................. 95 Before...
  • Page 7 Contents Device Address Book............................................................................................................................................... 123 Network Address Book ........................................................................................................................................... 126 Font Management Utility ............................................................................................................................................ 127 Customizing Printer Contact Information...
  • Page 8
  • Page 9: IntroductionIntroduction 1 This chapter includes: • Overview ..................................................................................................................................................................................... 10 • More Information .................................................................................................................................................................. 11 Xerox® WorkCentre® 3335/3345 Multifunction Printer 9...
  • Page 10Introduction Overview This guide is designed for a system administrator with network administrator rights who understands networking concepts and has...
  • Page 11 Introduction More Information You can obtain more information about your printer from these sources: Resource Location Installation Guide Packaged...
  • Page 12
  • Page 13: Initial SetupInitial Setup 2 This chapter includes: • Physically Connecting the Printer.................................................................................................................................... 14 • Assigning a Network Address ............................................................................................................................................ 15 •...
  • Page 14Initial Setup Physically Connecting the Printer 1. Connect the power cord to the printer, and plug it into an electrical...
  • Page 15 Initial Setup Assigning a Network Address The printer acquires a network address automatically from a DHCP server by default....
  • Page 16Initial Setup Accessing Administration and Configuration Settings You can access the administration and configuration settings from the Tools tab on...
  • Page 17 Initial Setup Initial Setup at the Control Panel Installation Wizard The Installation wizard starts the first time you turn...
  • Page 18Initial Setup Initial Setup in Xerox® CentreWare® Internet Services Xerox® CentreWare® Internet Services is the administration and configuration software installed...
  • Page 19 Initial Setup Restricting Access to the Printer You can lock or unlock the printer by selecting preset services and...
  • Page 20Initial Setup Changing the System Administrator Password Xerox recommends that you change the default system administrator password after you configure...
  • Page 21: Network ConnectivityNetwork Connectivity 3 This chapter includes: • TCP/IP .......................................................................................................................................................................................... 22 • SLP................................................................................................................................................................................................. 25 • SNMP ........................................................................................................................................................................................... 26 • Configuring SNMPv3...
  • Page 22Network Connectivity TCP/IP This section includes: • Enabling TCP/IP at the Printer Control Panel ............................................................................................................ 22 • Configuring the Network...
  • Page 23 Network Connectivity Configuring DNS Settings at the Printer Control Panel Domain Name System (DNS) is a system that maps...
  • Page 24Network Connectivity 6. For Domain Name, type the fully qualified domain name of your authentication server. 7. For DNS Configuration,...
  • Page 25 Network Connectivity SLP Printers use Service Location Protocol (SLP) to announce and look up services on a local network...
  • Page 26Network Connectivity SNMP Simple Network Management Protocol (SNMP) is a set of network protocols designed to allow you to manage...
  • Page 27 Network Connectivity Configuring SNMPv3 SNMPv3 is the current standard version of SNMP defined by the Internet Engineering Task Force...
  • Page 28Network Connectivity WINS When running WINS, the printer registers its IP address and NetBIOS Host Name with a WINS server....
  • Page 29 Network Connectivity Configuring LPR/LPD The Line Printer Daemon (LPD) and Line Printer Remote (LPR) protocols provide printer spooling and...
  • Page 30Network Connectivity Raw TCP/IP Printing Raw TCP/IP is used to open a TCP socket-level connection over Port 9100, and stream...
  • Page 31 Network Connectivity Configuring IPP Internet Printing Protocol (IPP) is a standard network protocol that allows you to print and...
  • Page 32Network Connectivity LDAP Server This section includes: • Adding or Editing an LDAP Server ................................................................................................................................... 32 • Editing LDAP Server...
  • Page 33 Network Connectivity 7. To configure LDAP Bind, perform the following steps. a. To specify the Bind Method to connect...
  • Page 34Network Connectivity b. For Login Credentials to Access LDAP Server, select an option. • System: This setting instructs the printer...
  • Page 35 Network Connectivity HTTP Hypertext Transfer Protocol (HTTP) is a request-response standard protocol between clients and servers. Clients that make...
  • Page 36Network Connectivity For more information about Xerox Extensible Interface Platform® and Web services, see the documentation included in the Xerox...
  • Page 37 Network Connectivity Proxy Server A proxy server acts as a go-between for clients seeking services and servers that provide...
  • Page 38Network Connectivity WSD Web Services for Devices (WSD) is technology from Microsoft that provides a standard method for discovering and...
  • Page 39 Network Connectivity Configuring AirPrint Use AirPrint to print from a wired or wireless device directly without using a print...
  • Page 40Network Connectivity Configuring SNTP Simple Network Time Protocol (SNTP) synchronizes the internal clocks of computers over a network connection. 1....
  • Page 41 Network Connectivity Mopria Mopria is a software feature that enables users to print from mobile devices without requiring a...
  • Page 42Network Connectivity Google Cloud Print Google Cloud Print allows you to print documents from an Internet-connected device without using a...
  • Page 43 Network Connectivity NFC Near field communication (NFC) is a technology that enables devices to communicate when they are within...
  • Page 44Network Connectivity Wireless Network Connection A wireless local area network (WLAN) provides the means to connect two or more devices...
  • Page 45 Network Connectivity Configuring the Printer for Wireless LAN WPA-Enterprise 1. In Xerox® CentreWare® Internet Services, click Properties > Connectivity...
  • Page 46Network Connectivity Configuring Wi-Fi Direct You can connect to your printer from a Wi-Fi mobile device, such as a tablet,...
  • Page 47: SecuritySecurity 4 This chapter includes: • Setting Access Rights ............................................................................................................................................................ 48 • Configuring Authentication Settings............................................................................................................................. 50 • About User Permissions...
  • Page 48Security Setting Access Rights You can control access to services and features by setting up authentication and authorization. Personalization allows...
  • Page 49 Security 4. If you select Convenience as the authentication method, you can configure the printer to allow users to...
  • Page 50Security Configuring Authentication Settings Configuring Local Authentication Settings When you configure local authentication, users prove their identity by typing a...
  • Page 51 Security Configuring the Customized Blocking Screen 1. In Xerox® CentreWare® Internet Services, click Properties > Login/Permissions/Accounting. 2. Click Login...
  • Page 52Security About User Permissions You can control access to service and tools, and printing times and methods for a group...
  • Page 53 Security Enabling Xerox® Standard Accounting 1. In Xerox® CentreWare® Internet Services, click Properties > Login/Permissions/Accounting. 2. Click Accounting Methods....
  • Page 54Security Configuring the Log Out Confirmation Screen 1. In Xerox® CentreWare® Internet Services, click Properties > Login/Permissions/Accounting. 2. Click Login...
  • Page 55 Security Secure HTTP (SSL) To establish an HTTP Secure (HTTPS) connection to the printer, you can use SSL to...
  • Page 56Security IP Filtering You can prevent unauthorized network access by creating an IP Filter to block or allow data sent...
  • Page 57 Security IPsec Internet Protocol Security (IPsec) is a group of protocols used to secure Internet Protocol (IP) communications by...
  • Page 58Security 802.1X 802.1X is an Institute for Electrical and Electronics Engineers (IEEE) standard that defines a method for port-based network...
  • Page 59 Security Enabling and Configuring 802.1X at the Control Panel 1. At the printer control panel, press the Machine Status...
  • Page 60Security System Timeout You can specify how long the printer waits to log out an inactive user. Setting System Timeout...
  • Page 61 Security USB Port Security You can prevent unauthorized access to the printer through USB ports by disabling the ports....
  • Page 62Security Displaying or Hiding Network Settings You can show or hide the IPv4 address or host name of the printer...
  • Page 63 Security Security Certificates A digital certificate is a file that contains data used to verify the identity of the...
  • Page 64Security Installing a Trusted CA Certificate If the printer uses the Xerox® Device Certificate, and a user attempts to access...
  • Page 65: PrintingPrinting 5 This chapter includes: • Managing Banner Page Printing Options.................................................................................................................... 66 • Printing an Error Page .......................................................................................................................................................... 67 •...
  • Page 66Printing Managing Banner Page Printing Options You can set the printer to print a banner page with each print job....
  • Page 67 Printing Printing an Error Page 1. In Xerox® CentreWare® Internet Services, click Properties > Services. 2. Click Printing >...
  • Page 68Printing Configuring Default Print Settings 1. In Xerox® CentreWare® Internet Services, click Properties > Services. 2. Click Printing > General....
  • Page 69 Printing Enabling Print Spooling Settings 1. In Xerox® CentreWare® Internet Services, click Properties > Services. 2. Click Printing >...
  • Page 70Printing Printing Reports Your printer has a printable set of reports. These include configuration and font information, demonstration pages, and...
  • Page 71 Printing Configuring Secure Print Settings You can configure Secure Print settings to specify how the printer behaves when a...
  • Page 72Printing UNIX and Linux Printing The Xerox® Print Driver package provides tools for you to manage printers connected in UNIX...
  • Page 73 Printing 8. To install the Xerox® Print Driver package: a. Open the package with your OS package manager. b....
  • Page 74Printing Installing the PPD on the Workstation 1. If available, download the Xerox® PPD for CUPS from the Drivers and...
  • Page 75 Printing Print from USB This feature allows you to print a file that is stored on a USB Flash...
  • Page 76Printing Setting the Delete Held Job After Timer When the Delete Held Job After timer expires, jobs held in the...
  • Page 77: CopyingCopying 6 This chapter includes: • Changing the Default Copy Settings............................................................................................................................. 78 • Limiting Access to Copying ................................................................................................................................................ 80 •...
  • Page 78Copying Changing the Default Copy Settings The printer uses the default copy settings on all copy jobs unless you change...
  • Page 79 Copying Showing, Locking, and Hiding Copy Features on the Control Panel You can select the features to appear on...
  • Page 80Copying Limiting Access to Copying The Copy Lock options limit access to copying by requiring a password to use the...
  • Page 81 Copying Managing Access to 1-Touch Services and Presets You can use 1-Touch Services and Presets to save settings for...
  • Page 82Copying Specifying ID Card Copy Settings 1. In Xerox® CentreWare® Internet Services, click Properties > Services. 2. Click ID Card...
  • Page 83: ScanningScanning 7 This chapter includes: • Scanning Setup Overview ................................................................................................................................................... 84 • Setting Up Scanning to an SMB Folder ...........................................................................................................................
  • Page 84Scanning Scanning Setup Overview If the printer is connected to a network, it is enabled for scanning. Before you can...
  • Page 85 Scanning Setting Up Scanning to an SMB Folder Before you begin: • Ensure that SMB services are running on...
  • Page 86Scanning 15. To mark a contact as a Favorite, for the favorite type, click the star button. 16. Click Save,...
  • Page 87 Scanning Setting Up Scanning to an FTP Server Before you begin: • Ensure that File Transfer Protocol (FTP) services...
  • Page 88Scanning 14. Click Save. 15. To mark a contact as a Favorite, for the favorite type, click the star button....
  • Page 89 Scanning Scanning to an Email Address The email feature allows you to scan a document and send it to...
  • Page 90Scanning Email Configure email settings on the Email Setup page in Xerox® CentreWare® Internet Services. Email settings apply to all...
  • Page 91 Scanning Editing Optional Email Settings You can use optional email settings to configure common features that apply to all...
  • Page 92Scanning b. If you select Editable by user, select the default setting for users at the control panel. For Email...
  • Page 93 Scanning Scan to USB You can insert a USB Flash Drive into the printer, scan a document, and store...
  • Page 94Scanning Enabling Remote Scanning using TWAIN Enable Remote Start to allow users to scan images into a TWAIN-compliant application using...
  • Page 95 Scanning Configuring Scan To Destination The Scan To Destination feature allows you to associate scan destinations with address book...
  • Page 96
  • Page 97: FaxingFaxing 8 This chapter includes: • Fax Overview ............................................................................................................................................................................ 98 • Fax................................................................................................................................................................................................. 99 • LAN Fax.................................................................................................................................................................................... 106 Xerox® WorkCentre® 3335/3345...
  • Page 98Faxing Fax Overview You can send using any of the following services. • Fax, or embedded fax, scans the document...
  • Page 99 Faxing Fax This section includes: • Configuring Fax Settings from Xerox® CentreWare® Internet Services ........................................................ 99 • Configuring Required...
  • Page 100Faxing Configuring Address Book Settings You can associate fax numbers with contacts in the Device Address Book and configure other...
  • Page 101 Faxing Configuring Required Fax Settings at the Control Panel Before you can send a fax at the control panel:...
  • Page 102Faxing Setting Fax Defaults Setting Incoming Fax Defaults 1. At the printer control panel, press the Machine Status button. 2....
  • Page 103 Faxing 10. To send multiple fax jobs to a single destination during one transmission session, touch Batch Send, touch...
  • Page 104Faxing 5. If you select On Incoming, to print a local copy, select Print Local Copy. 6. For From Field...
  • Page 105 Faxing Deleting a Fax Mailbox 1. At the printer control panel, press the Machine Status button. 2. Touch Service...
  • Page 106Faxing LAN Fax Local Area Network (LAN) Fax allows you to send faxes using the print driver on your computer...
  • Page 107: AccountingAccounting 9 This chapter includes: • Xerox® Standard Accounting ......................................................................................................................................... 108 • Enabling Accounting in Print Drivers .......................................................................................................................... 113 Xerox®...
  • Page 108Accounting Xerox® Standard Accounting Xerox® Standard Accounting tracks the numbers of copy, print, scan, and fax jobs for each user....
  • Page 109 Accounting Setting Service Tracking Options 1. In Xerox® CentreWare® Internet Services, click Properties > Login/Permissions/Accounting. 2. Click Accounting Methods....
  • Page 110Accounting Notes: • You can also set usage limits when you create user accounts. • Not all options listed are...
  • Page 111 Accounting Creating a General Account 1. In Xerox® CentreWare® Internet Services, click Properties > Login/Permissions/Accounting. 2. Click Accounting Methods....
  • Page 112Accounting Downloading a Usage Report The usage report lists the number of impressions recorded for each user and each account....
  • Page 113 Accounting Enabling Accounting in Print Drivers Enabling Accounting in a Windows Print Driver 1. From the Start menu, select...
  • Page 114
  • Page 115: Administrator ToolsAdministrator Tools 10 This chapter includes: • Monitoring Alerts and Status ......................................................................................................................................... 116 • Energy Saving Settings ..................................................................................................................................................... 117 •...
  • Page 116Administrator Tools Monitoring Alerts and Status The Description and Alerts page displays printer information, such as printer name and location,...
  • Page 117 Administrator Tools Energy Saving Settings Setting the Power Saver Mode Timers in Xerox® CentreWare® Internet Services 1. In Xerox®...
  • Page 118Administrator Tools Entry Screen Defaults Use this page to set the default screens that appear on the touch screen when...
  • Page 119 Administrator Tools Smart eSolutions and Billing Information Smart eSolutions Smart eSolutions is a suite of features that simplifies printer...
  • Page 120Administrator Tools MeterAssistant MeterAssistant automatically submits meter reads to Xerox from network printers. This process eliminates the need to collect...
  • Page 121 Administrator Tools View Usage and Billing Information Billing Information The Billing Information page displays current readings for printer counters...
  • Page 122Administrator Tools Cloning Cloning allows you to save your current printer settings to a file to use as a backup...
  • Page 123 Administrator Tools Address Books This section includes: • Device Address Book .......................................................................................................................................................... 123 • Network Address Book ...................................................................................................................................................... 126...
  • Page 124Administrator Tools Adding a Contact to the Address Book 1. In Xerox® CentreWare® Internet Services, click Address Book. 2. To...
  • Page 125 Administrator Tools Importing Addresses from a File You can import address book contacts from a .csv file. Notes: •...
  • Page 126Administrator Tools 1. In Xerox® CentreWare® Internet Services, click Address Book. 2. Under Management, select Download Sample. 3. Under Delimiter,...
  • Page 127 Administrator Tools Font Management Utility The CentreWare Font Management Utility allows you to manage fonts on one or more...
  • Page 128Administrator Tools Customizing Printer Contact Information The support page in Xerox® CentreWare® Internet Services displays contact information for service and...
  • Page 129 Administrator Tools Restarting the Printer in Xerox® CentreWare® Internet Services 1. In Xerox® CentreWare® Internet Services, click Status >...
  • Page 130Administrator Tools Resetting the Printer to Factory Default Settings 1. In Xerox® CentreWare® Internet Services, click Status > General. 2....
  • Page 131 Administrator Tools Updating the Printer Software You can update your printer when Xerox releases a new version of printer...
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