Xerox WorkCentre 3335/3345 Administrator's Guide

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Xerox
®
 WorkCentre
®
 3335/3345 
Multifunction Printer 
System Administrator Guide 
 
 
 
 
 
 
 
 
 
 
 
 
 

Summary of Contents of administrator's guide for Xerox WorkCentre 3335/3345

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    Xerox® WorkCentre® 3335/3345 Multifunction Printer System Administrator Guide

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    © 2016 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of...

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    Contents 1 Introduction 9 Overview .................................................................................................................................................................................. 10 Configuration Steps ................................................................................................................................................... 10 More Information ............................................................................................................................................................... 11 2 Initial Setup 13 Physically...

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    Contents LDAP Server ........................................................................................................................................................................... 32 Adding or Editing an LDAP Server ....................................................................................................................... 32 Editing LDAP Server Information......................................................................................................................... 33 HTTP ............................................................................................................................................................................................

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    Contents Displaying or Hiding Network Settings...................................................................................................................... 62 Security Certificates ........................................................................................................................................................... 63 Machine Digital Certificate .................................................................................................................................... 63 Installing a Trusted...

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    Contents Enabling Scan to USB ............................................................................................................................................... 93 Enabling Remote Scanning using TWAIN ............................................................................................................... 94 Configuring Scan To Destination................................................................................................................................. 95 Before...

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    Contents Device Address Book............................................................................................................................................... 123 Network Address Book ........................................................................................................................................... 126 Font Management Utility ............................................................................................................................................ 127 Customizing Printer Contact Information...

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  • Page 9: Introduction

    Introduction 1 This chapter includes: • Overview ..................................................................................................................................................................................... 10 • More Information .................................................................................................................................................................. 11 Xerox® WorkCentre® 3335/3345 Multifunction Printer 9...

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    Introduction Overview This guide is designed for a system administrator with network administrator rights who understands networking concepts and has...

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    Introduction More Information You can obtain more information about your printer from these sources: Resource Location Installation Guide Packaged...

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  • Page 13: Initial Setup

    Initial Setup 2 This chapter includes: • Physically Connecting the Printer.................................................................................................................................... 14 • Assigning a Network Address ............................................................................................................................................ 15 •...

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    Initial Setup Physically Connecting the Printer 1. Connect the power cord to the printer, and plug it into an electrical...

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    Initial Setup Assigning a Network Address The printer acquires a network address automatically from a DHCP server by default....

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    Initial Setup Accessing Administration and Configuration Settings You can access the administration and configuration settings from the Tools tab on...

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    Initial Setup Initial Setup at the Control Panel Installation Wizard The Installation wizard starts the first time you turn...

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    Initial Setup Initial Setup in Xerox® CentreWare® Internet Services Xerox® CentreWare® Internet Services is the administration and configuration software installed...

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    Initial Setup Restricting Access to the Printer You can lock or unlock the printer by selecting preset services and...

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    Initial Setup Changing the System Administrator Password Xerox recommends that you change the default system administrator password after you configure...

  • Page 21: Network Connectivity

    Network Connectivity 3 This chapter includes: • TCP/IP .......................................................................................................................................................................................... 22 • SLP................................................................................................................................................................................................. 25 • SNMP ........................................................................................................................................................................................... 26 • Configuring SNMPv3...

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    Network Connectivity TCP/IP This section includes: • Enabling TCP/IP at the Printer Control Panel ............................................................................................................ 22 • Configuring the Network...

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    Network Connectivity Configuring DNS Settings at the Printer Control Panel Domain Name System (DNS) is a system that maps...

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    Network Connectivity 6. For Domain Name, type the fully qualified domain name of your authentication server. 7. For DNS Configuration,...

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    Network Connectivity SLP Printers use Service Location Protocol (SLP) to announce and look up services on a local network...

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    Network Connectivity SNMP Simple Network Management Protocol (SNMP) is a set of network protocols designed to allow you to manage...

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    Network Connectivity Configuring SNMPv3 SNMPv3 is the current standard version of SNMP defined by the Internet Engineering Task Force...

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    Network Connectivity WINS When running WINS, the printer registers its IP address and NetBIOS Host Name with a WINS server....

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    Network Connectivity Configuring LPR/LPD The Line Printer Daemon (LPD) and Line Printer Remote (LPR) protocols provide printer spooling and...

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    Network Connectivity Raw TCP/IP Printing Raw TCP/IP is used to open a TCP socket-level connection over Port 9100, and stream...

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    Network Connectivity Configuring IPP Internet Printing Protocol (IPP) is a standard network protocol that allows you to print and...

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    Network Connectivity LDAP Server This section includes: • Adding or Editing an LDAP Server ................................................................................................................................... 32 • Editing LDAP Server...

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    Network Connectivity 7. To configure LDAP Bind, perform the following steps. a. To specify the Bind Method to connect...

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    Network Connectivity b. For Login Credentials to Access LDAP Server, select an option. • System: This setting instructs the printer...

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    Network Connectivity HTTP Hypertext Transfer Protocol (HTTP) is a request-response standard protocol between clients and servers. Clients that make...

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    Network Connectivity For more information about Xerox Extensible Interface Platform® and Web services, see the documentation included in the Xerox...

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    Network Connectivity Proxy Server A proxy server acts as a go-between for clients seeking services and servers that provide...

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    Network Connectivity WSD Web Services for Devices (WSD) is technology from Microsoft that provides a standard method for discovering and...

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    Network Connectivity Configuring AirPrint Use AirPrint to print from a wired or wireless device directly without using a print...

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    Network Connectivity Configuring SNTP Simple Network Time Protocol (SNTP) synchronizes the internal clocks of computers over a network connection. 1....

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    Network Connectivity Mopria Mopria is a software feature that enables users to print from mobile devices without requiring a...

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    Network Connectivity Google Cloud Print Google Cloud Print allows you to print documents from an Internet-connected device without using a...

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    Network Connectivity NFC Near field communication (NFC) is a technology that enables devices to communicate when they are within...

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    Network Connectivity Wireless Network Connection A wireless local area network (WLAN) provides the means to connect two or more devices...

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    Network Connectivity Configuring the Printer for Wireless LAN WPA-Enterprise 1. In Xerox® CentreWare® Internet Services, click Properties > Connectivity...

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    Network Connectivity Configuring Wi-Fi Direct You can connect to your printer from a Wi-Fi mobile device, such as a tablet,...

  • Page 47: Security

    Security 4 This chapter includes: • Setting Access Rights ............................................................................................................................................................ 48 • Configuring Authentication Settings............................................................................................................................. 50 • About User Permissions...

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    Security Setting Access Rights You can control access to services and features by setting up authentication and authorization. Personalization allows...

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    Security 4. If you select Convenience as the authentication method, you can configure the printer to allow users to...

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    Security Configuring Authentication Settings Configuring Local Authentication Settings When you configure local authentication, users prove their identity by typing a...

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    Security Configuring the Customized Blocking Screen 1. In Xerox® CentreWare® Internet Services, click Properties > Login/Permissions/Accounting. 2. Click Login...

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    Security About User Permissions You can control access to service and tools, and printing times and methods for a group...

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    Security Enabling Xerox® Standard Accounting 1. In Xerox® CentreWare® Internet Services, click Properties > Login/Permissions/Accounting. 2. Click Accounting Methods....

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    Security Configuring the Log Out Confirmation Screen 1. In Xerox® CentreWare® Internet Services, click Properties > Login/Permissions/Accounting. 2. Click Login...

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    Security Secure HTTP (SSL) To establish an HTTP Secure (HTTPS) connection to the printer, you can use SSL to...

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    Security IP Filtering You can prevent unauthorized network access by creating an IP Filter to block or allow data sent...

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    Security IPsec Internet Protocol Security (IPsec) is a group of protocols used to secure Internet Protocol (IP) communications by...

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    Security 802.1X 802.1X is an Institute for Electrical and Electronics Engineers (IEEE) standard that defines a method for port-based network...

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    Security Enabling and Configuring 802.1X at the Control Panel 1. At the printer control panel, press the Machine Status...

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    Security System Timeout You can specify how long the printer waits to log out an inactive user. Setting System Timeout...

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    Security USB Port Security You can prevent unauthorized access to the printer through USB ports by disabling the ports....

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    Security Displaying or Hiding Network Settings You can show or hide the IPv4 address or host name of the printer...

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    Security Security Certificates A digital certificate is a file that contains data used to verify the identity of the...

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    Security Installing a Trusted CA Certificate If the printer uses the Xerox® Device Certificate, and a user attempts to access...

  • Page 65: Printing

    Printing 5 This chapter includes: • Managing Banner Page Printing Options.................................................................................................................... 66 • Printing an Error Page .......................................................................................................................................................... 67 •...

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    Printing Managing Banner Page Printing Options You can set the printer to print a banner page with each print job....

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    Printing Printing an Error Page 1. In Xerox® CentreWare® Internet Services, click Properties > Services. 2. Click Printing >...

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    Printing Configuring Default Print Settings 1. In Xerox® CentreWare® Internet Services, click Properties > Services. 2. Click Printing > General....

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    Printing Enabling Print Spooling Settings 1. In Xerox® CentreWare® Internet Services, click Properties > Services. 2. Click Printing >...

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    Printing Printing Reports Your printer has a printable set of reports. These include configuration and font information, demonstration pages, and...

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    Printing Configuring Secure Print Settings You can configure Secure Print settings to specify how the printer behaves when a...

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    Printing UNIX and Linux Printing The Xerox® Print Driver package provides tools for you to manage printers connected in UNIX...

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    Printing 8. To install the Xerox® Print Driver package: a. Open the package with your OS package manager. b....

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    Printing Installing the PPD on the Workstation 1. If available, download the Xerox® PPD for CUPS from the Drivers and...

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    Printing Print from USB This feature allows you to print a file that is stored on a USB Flash...

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    Printing Setting the Delete Held Job After Timer When the Delete Held Job After timer expires, jobs held in the...

  • Page 77: Copying

    Copying 6 This chapter includes: • Changing the Default Copy Settings............................................................................................................................. 78 • Limiting Access to Copying ................................................................................................................................................ 80 •...

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    Copying Changing the Default Copy Settings The printer uses the default copy settings on all copy jobs unless you change...

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    Copying Showing, Locking, and Hiding Copy Features on the Control Panel You can select the features to appear on...

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    Copying Limiting Access to Copying The Copy Lock options limit access to copying by requiring a password to use the...

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    Copying Managing Access to 1-Touch Services and Presets You can use 1-Touch Services and Presets to save settings for...

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    Copying Specifying ID Card Copy Settings 1. In Xerox® CentreWare® Internet Services, click Properties > Services. 2. Click ID Card...

  • Page 83: Scanning

    Scanning 7 This chapter includes: • Scanning Setup Overview ................................................................................................................................................... 84 • Setting Up Scanning to an SMB Folder ...........................................................................................................................

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    Scanning Scanning Setup Overview If the printer is connected to a network, it is enabled for scanning. Before you can...

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    Scanning Setting Up Scanning to an SMB Folder Before you begin: • Ensure that SMB services are running on...

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    Scanning 15. To mark a contact as a Favorite, for the favorite type, click the star button. 16. Click Save,...

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    Scanning Setting Up Scanning to an FTP Server Before you begin: • Ensure that File Transfer Protocol (FTP) services...

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    Scanning 14. Click Save. 15. To mark a contact as a Favorite, for the favorite type, click the star button....

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    Scanning Scanning to an Email Address The email feature allows you to scan a document and send it to...

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    Scanning Email Configure email settings on the Email Setup page in Xerox® CentreWare® Internet Services. Email settings apply to all...

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    Scanning Editing Optional Email Settings You can use optional email settings to configure common features that apply to all...

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    Scanning b. If you select Editable by user, select the default setting for users at the control panel. For Email...

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    Scanning Scan to USB You can insert a USB Flash Drive into the printer, scan a document, and store...

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    Scanning Enabling Remote Scanning using TWAIN Enable Remote Start to allow users to scan images into a TWAIN-compliant application using...

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    Scanning Configuring Scan To Destination The Scan To Destination feature allows you to associate scan destinations with address book...

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  • Page 97: Faxing

    Faxing 8 This chapter includes: • Fax Overview ............................................................................................................................................................................ 98 • Fax................................................................................................................................................................................................. 99 • LAN Fax.................................................................................................................................................................................... 106 Xerox® WorkCentre® 3335/3345...

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    Faxing Fax Overview You can send using any of the following services. • Fax, or embedded fax, scans the document...

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    Faxing Fax This section includes: • Configuring Fax Settings from Xerox® CentreWare® Internet Services ........................................................ 99 • Configuring Required...

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    Faxing Configuring Address Book Settings You can associate fax numbers with contacts in the Device Address Book and configure other...

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    Faxing Configuring Required Fax Settings at the Control Panel Before you can send a fax at the control panel:...

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    Faxing Setting Fax Defaults Setting Incoming Fax Defaults 1. At the printer control panel, press the Machine Status button. 2....

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    Faxing 10. To send multiple fax jobs to a single destination during one transmission session, touch Batch Send, touch...

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    Faxing 5. If you select On Incoming, to print a local copy, select Print Local Copy. 6. For From Field...

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    Faxing Deleting a Fax Mailbox 1. At the printer control panel, press the Machine Status button. 2. Touch Service...

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    Faxing LAN Fax Local Area Network (LAN) Fax allows you to send faxes using the print driver on your computer...

  • Page 107: Accounting

    Accounting 9 This chapter includes: • Xerox® Standard Accounting ......................................................................................................................................... 108 • Enabling Accounting in Print Drivers .......................................................................................................................... 113 Xerox®...

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    Accounting Xerox® Standard Accounting Xerox® Standard Accounting tracks the numbers of copy, print, scan, and fax jobs for each user....

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    Accounting Setting Service Tracking Options 1. In Xerox® CentreWare® Internet Services, click Properties > Login/Permissions/Accounting. 2. Click Accounting Methods....

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    Accounting Notes: • You can also set usage limits when you create user accounts. • Not all options listed are...

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    Accounting Creating a General Account 1. In Xerox® CentreWare® Internet Services, click Properties > Login/Permissions/Accounting. 2. Click Accounting Methods....

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    Accounting Downloading a Usage Report The usage report lists the number of impressions recorded for each user and each account....

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    Accounting Enabling Accounting in Print Drivers Enabling Accounting in a Windows Print Driver 1. From the Start menu, select...

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  • Page 115: Administrator Tools

    Administrator Tools 10 This chapter includes: • Monitoring Alerts and Status ......................................................................................................................................... 116 • Energy Saving Settings ..................................................................................................................................................... 117 •...

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    Administrator Tools Monitoring Alerts and Status The Description and Alerts page displays printer information, such as printer name and location,...

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    Administrator Tools Energy Saving Settings Setting the Power Saver Mode Timers in Xerox® CentreWare® Internet Services 1. In Xerox®...

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    Administrator Tools Entry Screen Defaults Use this page to set the default screens that appear on the touch screen when...

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    Administrator Tools Smart eSolutions and Billing Information Smart eSolutions Smart eSolutions is a suite of features that simplifies printer...

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    Administrator Tools MeterAssistant MeterAssistant automatically submits meter reads to Xerox from network printers. This process eliminates the need to collect...

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    Administrator Tools View Usage and Billing Information Billing Information The Billing Information page displays current readings for printer counters...

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    Administrator Tools Cloning Cloning allows you to save your current printer settings to a file to use as a backup...

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    Administrator Tools Address Books This section includes: • Device Address Book .......................................................................................................................................................... 123 • Network Address Book ...................................................................................................................................................... 126...

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    Administrator Tools Adding a Contact to the Address Book 1. In Xerox® CentreWare® Internet Services, click Address Book. 2. To...

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    Administrator Tools Importing Addresses from a File You can import address book contacts from a .csv file. Notes: •...

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    Administrator Tools 1. In Xerox® CentreWare® Internet Services, click Address Book. 2. Under Management, select Download Sample. 3. Under Delimiter,...

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    Administrator Tools Font Management Utility The CentreWare Font Management Utility allows you to manage fonts on one or more...

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    Administrator Tools Customizing Printer Contact Information The support page in Xerox® CentreWare® Internet Services displays contact information for service and...

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    Administrator Tools Restarting the Printer in Xerox® CentreWare® Internet Services 1. In Xerox® CentreWare® Internet Services, click Status >...

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    Administrator Tools Resetting the Printer to Factory Default Settings 1. In Xerox® CentreWare® Internet Services, click Status > General. 2....

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    Administrator Tools Updating the Printer Software You can update your printer when Xerox releases a new version of printer...

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