Xerox WorkCentre 3335/3345 Administrator's Guide
Administrator Tools
Xerox
®
WorkCentre
®
3335/3345 Multifunction Printer 125
System Administrator Guide
Importing Addresses from a File
You can import address book contacts from a
.csv file.
Notes:
•
The printer recognizes the second row in the .csv file as the first address book entry. The first
row contains headings for the information in each column.
•
To view an example of the appropriate format for the .csv file, download a sample file.
1.
In Xerox
®
CentreWare
®
Internet Services, click
Address Book.
2.
Under Management, select Import from File.
3.
Under Select an Address Book file to import, click Browse or Choose File, select your .csv file, then
click
Open or Choose.
4.
Under Record Delimiter, select an option.
5.
Some printer manufacturers allow you to export address book contacts to a .csv file, but contact
information is enclosed in brackets. To remove brackets when importing this type of
.csv file, select
Remove brackets from the beginning and end of text fields.
6.
Select an option:
−
Add new contacts to existing Device Address Book adds user information from the .csv file
to the existing user information stored in the database.
−
Replace existing Device Address Book with new contacts replaces all user information in the
database with user information from your
.csv file.
7.
Click Upload File.
8.
Click Import.
9.
To upload a different address book file or revise the settings, click Change File/Options.
10.
If the current address book fields match exactly the imported file fields, the headings do not
appear. To see the mapped fields, click
Show Headings List.
11.
If the current address book fields do not match the imported file fields exactly, the headings
appear. The unmapped fields are highlighted. To assign a mapping to the field, select a heading
from the list.
12.
Click Import.
Editing the Device Address Book as a .csv File
To manage many addresses, you can create and edit a list in a spreadsheet application. You can save
the list as a
.csv file and upload it to the printer.
Downloading a Sample .csv File
To back up your current address book, you can export the address book as a
.csv file. To view an example
of the appropriate format for the
.csv file, download a sample file. You can use the sample file as
template and replace the existing values with your own information.
Legacy Mode omits favorites, groups, fax, and Scan To Destination contact information. Display Name
is changed to Friendly Name, allowing you to import the file directly to an older Xerox
®
printer without
mapping address book fields.