Xerox Phaser 3140 User Guide

Printing_ 41

with your company’s letterhead, you do not need to load preprinted 

letterhead paper in the machine just print the letterhead overlay on your 

document.

To use a page overlay, you must create a new page overlay containing 

your logo or image.
1. Create or open a document containing text or an image for use in a 

new page overlay. Position the items exactly as you wish them to 

appear when printed as an overlay.

2. To save the document as an overlay, access Printing Preferences. 

3. Click the Extras tab, and select Edit from the Text drop-down list. 

Edit Overlay window appears.

4. In the Edit Overlay window, click Create Overlay. 
5. In the Save As window, type a name of up to eight characters in the 

File name box. Select the destination path, if necessary. (The 

default is C:\Formover.)

6. Click Save. The name appears on the Overlay List. 
7. Click OK or Print until you exit the Print window.
8. The file is not printed. Instead, it is stored on your computer hard disk 

drive.

The overlay document size must be the same as the document 

you print with the overlay. Do not create an overlay with a 

watermark.

After an overlay has been created, it is ready to be printed with your 

document. To print an overlay with a document:
1. Create or open the document you want to print.
2. To change the print settings from your software application, access 

Printing Preferences. (See "Opening printing preferences" on 

3. Click the Extras tab. 
4. Select the desired overlay from the Text drop-down list. 
5. If the overlay file you want does not appear in the Text drop-down 

list, select Edit from the list and click Load Overlay. Select the 

overlay file you want to use. 
If you have stored the overlay file you want to use in an external 

source, you can also load the file when you access the Open 

window. 
After you select the file, click Open. The file appears in the Overlay 

List box and is available for printing. Select the overlay from the 

Overlay List box. 

6. If necessary, check Confirm Page Overlay When Printing box. If 

this box is checked, a message window appears each time you 

submit a document for printing, asking you to confirm your wish to 

print an overlay on your document. 
If this box is not checked and an overlay has been selected, the 

overlay automatically prints with your document. 

7. Click OK or Print until you exit the Print window. 

The selected overlay prints on your document. 

The resolution of the overlay document must be the same as that 

of the document you will print with the overlay.

You can delete page overlays that you no longer use. 
1. In the Printing Preferences window, click the Extras tab. 
2. Select Edit in the Overlay drop down list. 
3. Select the overlay you want to delete from the Overlay List box. 
4. Click Delete. 
5. When a confirming message window appears, click Yes.
6. Click OK or Print until you exit the Print window.

Use the following Graphics options to adjust the print quality for your 

specific printing needs.
1. To change the print settings from your software application, access 

Printing Preferences. (See "Opening printing preferences" on 

page 38.)

2. Click the Graphics tab.

•

This options you can select may vary depending on your 

printer model. 

•

Refer to the online help for each option’s information provided 

from the Printing Preferences.

•

Resolution: The higher the setting, the sharper the clarity of printed 

characters and graphics. The higher setting also may increase the 

time it takes to print a document.

•

Toner Save Mode : Selecting this option extends the life of your 

toner cartridge and reduces your cost per page without a significant 

reduction in print quality.

-

Printer Setting: If you select this option, this feature is 

determined by the setting you’ve made from the machine. 

-

On: Select this option to allow the printer to use less toner on 

each page.

-

Off: If you do not need to save toner when printing a document, 

select this option.

•

-

Print All Text To Black: When the Print All Text To Black 

option is checked, all text in your document prints solid black, 

regardless of the color it appears on the screen. 

-

Print All Text To Darken: When the Print All Text To Darken 

option is checked, all text in your document is allowed to print 

darker than on a normal document. 

-

Fine Edge: Press the Smart Color tab. It allows users to 

preserve the details of nature photo, and improve contrast and 

readability among gray scaled colors, when printing color 

documents in grayscale.

•

Darkness: The option adjusts the toner density on print outputs. 

The values are Normal, Light, and Dark.

For Phaser 3160B and Phaser 3160N, you can adjust the 

darkness in the Printer Settings Utility.

3. Click OK or Print until you exit the Print window.

1. Click the Windows Start menu.

•

For Windows 2000, select Settings and then Printers.

•

For Windows XP/2003, select Control Panel > Printers and Faxes.