Xerox SmartSend Support & Software User Guide
Distribution Workflows
SMARTsend
Document Name
63
Required Field
Fields are generally configured as required in order to capture critical information about the scanned
document. The information or attributes may be entered in advance when the workflow is created or
published, or it may be entered at scan time at the Xerox Multifunction Device or on the PaperWare
cover sheet (Professional Edition feature). The entry of attributes at scan time is subject to the
following conditions:
•
document. The information or attributes may be entered in advance when the workflow is created or
published, or it may be entered at scan time at the Xerox Multifunction Device or on the PaperWare
cover sheet (Professional Edition feature). The entry of attributes at scan time is subject to the
following conditions:
•
When using the Multiple Default Values option, you can also specify required document attributes
at scan time using the Editable at the Device or Select on PaperWare cover sheet options.
at scan time using the Editable at the Device or Select on PaperWare cover sheet options.
•
When a workflow with required fields that are Editable at the Device is published to any Xerox
WorkCentre Pro 232/238/245/255/265/275 or newer device, the scan will not initiate until a value
has been entered.
WorkCentre Pro 232/238/245/255/265/275 or newer device, the scan will not initiate until a value
has been entered.
•
When published to an older Xerox device, workflow execution will fail.
Field Security
Field Security determines how information fields appear when being entered at the device and on the
cover sheet. Select how the value of the field appears:
•
cover sheet. Select how the value of the field appears:
•
Show Field Value
displays the value in clear text on SMARTsend publish pages, on the PaperWare
cover sheet (Professional Edition feature), and at the Xerox Multifunction Device. Choose this
setting when the field does not contain sensitive information and it does not matter if others see
the value.
setting when the field does not contain sensitive information and it does not matter if others see
the value.
Example: Arthur_M_Template
•
Mask User Input (****)
will display the value with asterisks (*) on all SMARTsend pages, cover
sheets, and confirmation sheets. Choose this setting if confidential information is contained in the
field.
field.
Example: ********* (asterisks used to mask a social security number)
•
Non-Editable Field Value
will not allow the field to be edited outside of the Workflow Editor. The
field will not be shown from the Publication page or when scanning but will map values to the
scanned documents. A default value must be provided when this option is selected.
scanned documents. A default value must be provided when this option is selected.
Example: Client ID for a client site.
Note:
Xerox WorkCenter Pro 232/238/245/255/265/275 or newer devices fully support
masking features. Older Xerox devices do not support masking features. In addition,
masking is not available when a workflow is published with Multiple Default Values.
masking is not available when a workflow is published with Multiple Default Values.
Note:
The field default value will be shown in the Fields region of the Document Attributes
page when this option is selected. Select this option for field values that will never change or
for fields that require high security.
for fields that require high security.