Xerox SmartSend Support & Software User Guide
Publishing Workflows
SMARTsend
Document Name
Document Name
84
Publication Overview
Once a workflow has been created, it must be published before it is available for use when scanning
documents. Publishing a public workflow makes it available for use by all users; publishing a private
workflow makes it available only to the owner. Unless the workflow is used within the amount of time
specified at the time of publication, the workflow will be unpublished and no longer available for
scanning.
documents. Publishing a public workflow makes it available for use by all users; publishing a private
workflow makes it available only to the owner. Unless the workflow is used within the amount of time
specified at the time of publication, the workflow will be unpublished and no longer available for
scanning.
Workflows can be published as device scan templates or as PaperWare cover sheets (Professional
Edition feature).
Edition feature).
Device Scan Templates
Device scan templates are used for scanning from Xerox Multifunction Devices. Device scan templates
are said to be distributed templates because they are distributed to particular devices specified at the
time of publication. The workflows can only be used at those devices. Publishing to Xerox Multifunction
Devices using device scan templates provides an extra level of security for devices which support
authentication at the device. When publishing using a device scan template, scanned documents are
distributed to all destinations.
are said to be distributed templates because they are distributed to particular devices specified at the
time of publication. The workflows can only be used at those devices. Publishing to Xerox Multifunction
Devices using device scan templates provides an extra level of security for devices which support
authentication at the device. When publishing using a device scan template, scanned documents are
distributed to all destinations.
PaperWare Cover Sheets
Professional Edition Feature
A workflow can be published by creating a PaperWare cover sheet. PaperWare cover sheets are printed
cover pages that are scanned at the device as the first page of the job. The cover sheet provides the
information needed to perform the scan—information such as the document attributes and
destinations. The user selects the desired scan destinations from the available options on the cover
sheet.
cover pages that are scanned at the device as the first page of the job. The cover sheet provides the
information needed to perform the scan—information such as the document attributes and
destinations. The user selects the desired scan destinations from the available options on the cover
sheet.
By default, authentication at the device is not required to scan with cover sheets, so they can be used
at any Xerox Multifunction Device unless the default is changed by the administrator or unless the
workflow is created as a private workflow and the device supports authentication. PaperWare cover
sheets can also be used with any Internet Fax device.
at any Xerox Multifunction Device unless the default is changed by the administrator or unless the
workflow is created as a private workflow and the device supports authentication. PaperWare cover
sheets can also be used with any Internet Fax device.
Because a PaperWare workflow can only be viewed and used by the owner of the cover sheet, the
PaperWare cover sheet is a good option for those who do not want others to have access to their
workflow.
PaperWare cover sheet is a good option for those who do not want others to have access to their
workflow.