Xerox SmartSend Support & Software User Guide

Publishing Workflows

SMARTsend

Document Name

87

The name will appear in the list of templates at the device and must be unique. The name also cannot 
be the same name as a workflow (except for the workflow being published). The name must contain 
between 1 and 20 characters and cannot contain: ", <, >, |, *, ?, /, \, ., :, null, backspace, Unicode 
characters 16-18 and 20-25, or separator characters. 

Some devices may not support names with more than 11 characters. If you enter a name containing 
more than 11 characters and publish to a device that does not support names with more than 11 
characters, an error message will be displayed when you click OK to publish the template.

This option automatically unpublishes, and removes from devices, templates that are not used within a 
specified time period. However, expired templates may still appear in the list of templates on the 
device until the list is refreshed at the device.

The workflows themselves will not be removed or lost, but the published templates will be unavailable 
for use and must be republished if needed. If a template is used within the specified time period, then 
the time for expiration is reset. 

Example: If the published workflow is set to expire in one week and the template is used before the 
week is over, the expiration date is reset to expire one week from the day of its last use. 

Select one or more devices to which to add the workflow. Select consecutive devices by pressing and 
holding the <Shift> key while you select the first and last devices. Select non-consecutive devices by 
pressing and holding the <Ctrl> key while you click individual devices. If a desired device is not listed, 
contact your SMARTsend administrator to have it added.

Note: 

You may want to set this option so that the application automatically cleans up 

publications when they are not used. Otherwise, administrators will need to manually clean 
up publications in the application and on devices.

Note: 

If a workflow requires authentication at the device (by default, any private workflow 

and the My_E-mail workflow) but the device does not support authentication, the device 
will not be displayed.