Xerox SmartSend Support & Software User Guide
Workflows
A workflow manages the way a scanned document is converted to a digital format and then
routed to various destinations. Workflows organize and combine destinations, document
attributes, and settings into a single entity that can be reused.
routed to various destinations. Workflows organize and combine destinations, document
attributes, and settings into a single entity that can be reused.
Document Destinations
Document destinations or service destinations are the final
locations to which a document is scanned. E-mail,
DocuShare, External Application Connection, FTP site,
Network folder, Microsoft SharePoint Portal Server 2003,
and Remote Printer are available destinations that can be
configured in workflows with all editions of SMARTsend.
Domino, Domino.doc, NetWare folder, Microsoft
SharePoint Portal Server 2001, Microsoft Exchange 2000
Web Folder, and Scan to URL are available destinations
that can be configured in workflows with the Standard or
Professional Editions. Additional destinations, such as
Documentum, Hummingbird, Interwoven WorkSite and
LiveLink, can also be added as optional components for
the Standard or Professional Editions.
locations to which a document is scanned. E-mail,
DocuShare, External Application Connection, FTP site,
Network folder, Microsoft SharePoint Portal Server 2003,
and Remote Printer are available destinations that can be
configured in workflows with all editions of SMARTsend.
Domino, Domino.doc, NetWare folder, Microsoft
SharePoint Portal Server 2001, Microsoft Exchange 2000
Web Folder, and Scan to URL are available destinations
that can be configured in workflows with the Standard or
Professional Editions. Additional destinations, such as
Documentum, Hummingbird, Interwoven WorkSite and
LiveLink, can also be added as optional components for
the Standard or Professional Editions.
Document Attributes
Document attributes are the properties (metadata) that describe the scan document and
automate filing to document destinations. The attributes or fields can be defined in workflows and
then used during scanning for entry of specific information.
automate filing to document destinations. The attributes or fields can be defined in workflows and
then used during scanning for entry of specific information.
Workflow Settings
Workflow settings define either public or private access and use of a workflow. Job confirmation
settings for a workflow determine how users are notified of job completion.
settings for a workflow determine how users are notified of job completion.
Publications
A publication is a published workflow. Publishing makes workflows available for scanning
documents. The following publications can be created from workflows for use with FreeFlow
SMARTsend:
documents. The following publications can be created from workflows for use with FreeFlow
SMARTsend:
• Device Scan Templates
Device Scan Templates are used for scanning from Xerox Multifunction Devices.
• PaperWare Cover Sheets (Small Business or Professional Editions)
Cover sheets are used for scanning with Xerox Multifunction Devices and devices that use
Internet Fax.
Internet Fax.
• Xerox PaperWare Settings (Small Business or Professional Editions)
FreeFlow
TM
SMARTsend
TM
is an application used for scanning, converting,
and distributing printed documents in a variety of digital formats. SMARTsend
Small Business or Professional Editions adds PaperWare and Optical
Character Recognition (OCR) functionality. PaperWare enables you to select
scan job options using a cover sheet with your scan document. SMARTsend can
output electronic documents to a variety of common formats compatible with
popular applications.
Small Business or Professional Editions adds PaperWare and Optical
Character Recognition (OCR) functionality. PaperWare enables you to select
scan job options using a cover sheet with your scan document. SMARTsend can
output electronic documents to a variety of common formats compatible with
popular applications.
SMARTsend User Quick Reference
Output Types
File Formats
PDF, Image Only
PDF, Image Only
PDF, Image Only - Preserve Image from Scan Source
PDF, Image Only - Preserve Image from Scan Source
JFIF
JPEG
Single-page TIFF
Single-page TIFF 6.0
Single-page TIFF 6.0 TTN2
Single-page TIFF 6.0 TTN2
Multi-page TIFF
Multi-page TIFF 6.0
Multi-page TIFF 6.0 TTN2
Multi-page TIFF - Preserve Image from Scan Source
Multi-page TIFF 6.0 TTN2
Multi-page TIFF - Preserve Image from Scan Source
Original
Document Type
Document Type
File format is determined at scan time.
OCR Output File Types
(Small Business or Professional Editions)
PDF, Text
Searchable
Searchable
PDF with normal text
PDF with image substitutes
PDF with image on text
PDF with image on text - Preserve Page Orientation
PDF with image on text - Preserve Image from Scan
Source
PDF with image substitutes
PDF with image on text
PDF with image on text - Preserve Page Orientation
PDF with image on text - Preserve Image from Scan
Source
Other
ASCII Text: formatted/standard/standardEx (*.txt)
Microsoft Word 97, 2000, 2002, 2003 (*.doc)
Microsoft Excel 97, 2000, 2002, 2003 (.xls)
Microsoft PowerPoint 97 (*.rtf)
Microsoft Publisher 98 (*.rtf)
Rich Text Format: Word 2000/6.0-95/97,WordPad (*.rtf)
Text, standard/smart/stripped/plain/tab delimited (*.txt)
Text, comma delimited (*.csv)
Microsoft Word 97, 2000, 2002, 2003 (*.doc)
Microsoft Excel 97, 2000, 2002, 2003 (.xls)
Microsoft PowerPoint 97 (*.rtf)
Microsoft Publisher 98 (*.rtf)
Rich Text Format: Word 2000/6.0-95/97,WordPad (*.rtf)
Text, standard/smart/stripped/plain/tab delimited (*.txt)
Text, comma delimited (*.csv)