Xerox SmartSend Support & Software User Guide
Publishing to a PaperWare Cover Sheet
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Publication Settings
Publication Name
The name will appear at the top of the cover sheet and must be unique. The name also cannot be the same
name as a workflow (except for the workflow being published). The name must contain between 1 and 20
characters and cannot contain: ", <, >, |, *, ?, /, \, ., :, null, backspace, Unicode characters 16-18 and 20-25, or
separator characters.
name as a workflow (except for the workflow being published). The name must contain between 1 and 20
characters and cannot contain: ", <, >, |, *, ?, /, \, ., :, null, backspace, Unicode characters 16-18 and 20-25, or
separator characters.
Some devices may not support names with more than 11 characters. If you enter a name containing more
than 11 characters and publish to a device that does not support names with more than 11 characters, an error
message will be displayed when you click OK to publish the template.
than 11 characters and publish to a device that does not support names with more than 11 characters, an error
message will be displayed when you click OK to publish the template.
Cover Sheet Description
The description will appear directly below the publication name on the cover sheet.
Expires After Not Used For
This option automatically renders the cover sheet unusable if not used within a specified time period. The
PaperWare template will not be removed from the list of templates on the device, however. The time period
will be printed on the upper right corner of the cover sheet.
PaperWare template will not be removed from the list of templates on the device, however. The time period
will be printed on the upper right corner of the cover sheet.
The workflows themselves will not be removed or lost, but the cover sheets will be unavailable for use and
will need to be created again if needed. If a cover sheet is used within the time period, then the time for
expiration is reset.
will need to be created again if needed. If a cover sheet is used within the time period, then the time for
expiration is reset.
Example: If the published workflow is set to expire in one week and the cover sheet is used before the
week is over, the expiration date is reset to expire one week from the day of its last use.
week is over, the expiration date is reset to expire one week from the day of its last use.
Destinations
All destinations added to the workflow will appear on the cover sheet. Select only those that you want to
appear pre-checked. To scan to a particular destination using the cover sheet, check the checkbox on the
cover sheet for the destination to which you want to send the output document.
appear pre-checked. To scan to a particular destination using the cover sheet, check the checkbox on the
cover sheet for the destination to which you want to send the output document.
Document Attributes
Document attributes are created when the workflow is created. Values for the attributes can be specified at
publication time. The values may be changed at the device at scan time by selecting the Editable at the
device option. If this option is selected, you will be prompted by the device to enter the attribute values at
scan time.
publication time. The values may be changed at the device at scan time by selecting the Editable at the
device option. If this option is selected, you will be prompted by the device to enter the attribute values at
scan time.
If there are multiple default values at publish time, there will be checkboxes on the cover sheet for each
value. You will select the desired option by checking the checkbox beside the desired value on the cover
sheet. When no attributes are editable at the device, the cover sheet can be used at any configured Xerox
Multifunction or Internet Fax Device.
value. You will select the desired option by checking the checkbox beside the desired value on the cover
sheet. When no attributes are editable at the device, the cover sheet can be used at any configured Xerox
Multifunction or Internet Fax Device.
When a document attribute is editable at the device, a device scan template will be published when the
PaperWare cover sheet is created. When you click Create Cover Sheet, you will be prompted to specify the
devices which will be used and a Scan Profile. Click Create Cover Sheet again to publish and create the
cover sheet. The cover sheet created when document attributes are specified as editable at the device can
PaperWare cover sheet is created. When you click Create Cover Sheet, you will be prompted to specify the
devices which will be used and a Scan Profile. Click Create Cover Sheet again to publish and create the
cover sheet. The cover sheet created when document attributes are specified as editable at the device can
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You may want to set this option so that the application automatically cleans up publications when
they are not used. Otherwise, administrators will need to manually clean up publications in the application.