Xerox SmartSend Support & Software Installation Guide
Manage Workflows and Publications
5-3
Manage Workflows and Publications
The View All Workflows and View All Publications links on the Administration Home Page open the
Manage Workflows page. This page displays a list of all workflows/publications that are currently available
on the site. The column headings in the list change based on the view that is selected in the Workflow Views
panel. The various columns can include:
Manage Workflows page. This page displays a list of all workflows/publications that are currently available
on the site. The column headings in the list change based on the view that is selected in the Workflow Views
panel. The various columns can include:
Workflow/Publication Name—name assigned to the workflow/publication by the workflow owner.
Devices (All Publications By Device view)—lists the IP Addresses of all Xerox Multifunction Devices
that hold SMARTsend publications (Device scan templates).
that hold SMARTsend publications (Device scan templates).
Workflow Owner—name of the individual who created the workflow.
Publication Type—Device Scan Template, PaperWare Cover Sheet, PaperWare Template.
Expiration Time (Publication view)—date and time the publication is scheduled to expire.
Total Publications—the total number of templates and/or PaperWare cover sheets that have been
created from the workflow.
created from the workflow.
Last Used—date on which any publication generated from the workflow was last used to scan.
Last Modified On—date on which the workflow was last modified.
Sorting and Viewing Workflows
The Manage Workflows page provides options for sorting the list of workflows. Simply click on the column
headings in the list to sort the list according to the data in the selected column.
headings in the list to sort the list according to the data in the selected column.
The display and page features can also be used to select the information to be displayed on the page. Display
sets the number of workflows that will be displayed on the page at one time. When multiple pages of
workflows are available, the page feature enables you to select the individual pages to be displayed.
sets the number of workflows that will be displayed on the page at one time. When multiple pages of
workflows are available, the page feature enables you to select the individual pages to be displayed.
Navigation arrows provide an additional method of navigating through lists that contain multiple pages.
Workflow/Publication Management Tasks
The upper-left panel of the Manage Workflows page contains links for workflow and publication
management tasks. These tasks change based on the Workflow View that is selected.
management tasks. These tasks change based on the Workflow View that is selected.
Delete This Workflow
Individual workflows are deleted with the Delete This Workflow option. All publications generated from the
workflow will also be deleted and will no longer be available for scanning. Administrators may want to
delete workflows that have not been used for a significant period of time. See Deleting all workflows not
used or published since on page 5-5 for instructions.
workflow will also be deleted and will no longer be available for scanning. Administrators may want to
delete workflows that have not been used for a significant period of time. See Deleting all workflows not
used or published since on page 5-5 for instructions.
To delete this workflow:
1
Select a workflow on the Manage Workflows page.
N
OTE
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Exercise caution when deleting workflows. When a workflow is deleted, its corresponding
publications (device scan templates) are deleted, and any PaperWare cover sheets (Professional Edition
feature) become invalid.
feature) become invalid.