Xerox SmartSend Support & Software Installation Guide
1-4
Welcome to SMARTsend
SMARTsend Overview
SMARTsend combines and enhances many of the powerful features of two Xerox products—FlowPort™
and CentreWare™ Network Scanning Services—to deliver one integrated software application. Built on the
Microsoft .NET platform, SMARTsend software works with new and legacy Xerox advanced multifunction
systems, as well as many types of Internet Fax devices from Xerox and other manufacturers.
and CentreWare™ Network Scanning Services—to deliver one integrated software application. Built on the
Microsoft .NET platform, SMARTsend software works with new and legacy Xerox advanced multifunction
systems, as well as many types of Internet Fax devices from Xerox and other manufacturers.
Using SMARTsend, paper documents can be scanned in full color and converted into a variety of industry
standard digital formats, including PDF, JFIF/JPEG, TIFF, and Multi-Page TIFF formats. SMARTsend can
also convert scanned documents into editable files such as Excel, Word, PowerPoint or searchable PDF. The
resulting files can then be edited, manipulated, saved and shared. SMARTsend also allows the user to add
descriptive information (also known as metadata) that will accompany the scanned documents. These
versatile features make it simple to categorize, search and retrieve scanned documents.
standard digital formats, including PDF, JFIF/JPEG, TIFF, and Multi-Page TIFF formats. SMARTsend can
also convert scanned documents into editable files such as Excel, Word, PowerPoint or searchable PDF. The
resulting files can then be edited, manipulated, saved and shared. SMARTsend also allows the user to add
descriptive information (also known as metadata) that will accompany the scanned documents. These
versatile features make it simple to categorize, search and retrieve scanned documents.
Web-based application
SMARTsend is a web-based application that requires no additional client software. Users can easily create
workflows that define the type of scanned document, the distribution locations and processes, and the
methods and devices that can be used to submit SMARTsend scan jobs. The workflow is then published to
make it available to users as device scan templates, or as PaperWare cover sheets. These publications make
it simple for anyone to scan a document and distribute the resulting electronic file(s) to a wide variety of
destinations, including e-mail addresses, network folders, FTP folders, remote printers, external
applications, Web URLs, Domino and Domino.doc repositories, Microsoft SharePoint Portal Server
repositories, and Xerox DocuShare respositories. Additional destinations, such as advanced document
management repositories, can be added as optional components.
workflows that define the type of scanned document, the distribution locations and processes, and the
methods and devices that can be used to submit SMARTsend scan jobs. The workflow is then published to
make it available to users as device scan templates, or as PaperWare cover sheets. These publications make
it simple for anyone to scan a document and distribute the resulting electronic file(s) to a wide variety of
destinations, including e-mail addresses, network folders, FTP folders, remote printers, external
applications, Web URLs, Domino and Domino.doc repositories, Microsoft SharePoint Portal Server
repositories, and Xerox DocuShare respositories. Additional destinations, such as advanced document
management repositories, can be added as optional components.
Ease of use
SMARTsend is designed for ease of use, versatility, and security. Wizards assist users with complex tasks,
and descriptive instructions, status messages, and help system information accompany all SMARTsend
screens. Users can set up e-mail and printed confirmation reports, and administrators can create job logs to
track usage and obtain audit trails in support of legal and regulatory requirements. Where security is
important, SMARTsend stands above the competition with support for the latest secure protocols and secure
web site configuration options. In addition, the open and flexible .NET architecture permits easy integration
with other programs and provides the flexibility to expand capabilities and features as Xerox makes future
enhancements available.
and descriptive instructions, status messages, and help system information accompany all SMARTsend
screens. Users can set up e-mail and printed confirmation reports, and administrators can create job logs to
track usage and obtain audit trails in support of legal and regulatory requirements. Where security is
important, SMARTsend stands above the competition with support for the latest secure protocols and secure
web site configuration options. In addition, the open and flexible .NET architecture permits easy integration
with other programs and provides the flexibility to expand capabilities and features as Xerox makes future
enhancements available.