Xerox SmartSend Support & Software Installation Guide
Workflow Access Level Control
9-9
Workflow Access Level Control
Workflows have two possible access levels, public and private. Public workflows are accessible by all users
on the SMARTsend computer using the View All Workflows link on the user home page. Each user may edit
or publish any public workflow on the SMARTsend computer. The workflow owner is the individual who
created the workflow. Only the workflow owner may overwrite a public workflow. All other users may edit
a public workflow, but will be required to save their changes as a new workflow.
on the SMARTsend computer using the View All Workflows link on the user home page. Each user may edit
or publish any public workflow on the SMARTsend computer. The workflow owner is the individual who
created the workflow. Only the workflow owner may overwrite a public workflow. All other users may edit
a public workflow, but will be required to save their changes as a new workflow.
Private workflows are accessible only by the owner of the workflow. They may only be viewed, published,
and scanned by the workflow owner. For this reason, private workflows should only be published to Xerox
Multifunction Devices that support authentication. They may also be published as PaperWare cover sheets
and used on all devices depending on the Device Scan Template Security and PaperWare Forms Security
Policy setting. Private workflows are recommended for when the user wants to control who can scan to their
destinations. If someone other than the workflow owner attempts to scan using a private workflow, the job
will fail.
and scanned by the workflow owner. For this reason, private workflows should only be published to Xerox
Multifunction Devices that support authentication. They may also be published as PaperWare cover sheets
and used on all devices depending on the Device Scan Template Security and PaperWare Forms Security
Policy setting. Private workflows are recommended for when the user wants to control who can scan to their
destinations. If someone other than the workflow owner attempts to scan using a private workflow, the job
will fail.
The default workflow access may be set from the Review Workflow Defaults link on the Administration
Home Page.
Home Page.