Xerox SmartSend Support & Software User Guide
Welcome to SMARTsend
SMARTsend
Installation and Administration Guide
Installation and Administration Guide
12
SMARTsend Overview
SMARTsend combines and enhances many of the powerful features of two Xerox products—FlowPort™
and CentreWare™ Network Scanning Services—to deliver one integrated software application. Built on
the Microsoft .NET platform, SMARTsend software works with new and legacy Xerox advanced
multifunction systems, as well as many types of Internet Fax devices from Xerox and other
manufacturers.
and CentreWare™ Network Scanning Services—to deliver one integrated software application. Built on
the Microsoft .NET platform, SMARTsend software works with new and legacy Xerox advanced
multifunction systems, as well as many types of Internet Fax devices from Xerox and other
manufacturers.
Using SMARTsend, paper documents can be scanned in full color and converted into a variety of
industry standard digital formats, including PDF, XPS, JFIF/JPEG, TIFF, and Multi-Page TIFF formats.
SMARTsend can also convert scanned documents into editable files such as Excel, Word, PowerPoint or
searchable PDF. The resulting files can then be edited, manipulated, saved and shared. The system will
also allow a PDF to be encrypted before being distributed. SMARTsend also allows the user to add
descriptive information (also known as metadata) that will accompany the scanned documents. These
versatile features make it simple to categorize, search and retrieve scanned documents.
industry standard digital formats, including PDF, XPS, JFIF/JPEG, TIFF, and Multi-Page TIFF formats.
SMARTsend can also convert scanned documents into editable files such as Excel, Word, PowerPoint or
searchable PDF. The resulting files can then be edited, manipulated, saved and shared. The system will
also allow a PDF to be encrypted before being distributed. SMARTsend also allows the user to add
descriptive information (also known as metadata) that will accompany the scanned documents. These
versatile features make it simple to categorize, search and retrieve scanned documents.
Web-based application
SMARTsend is a web-based application that requires no additional client software. Users can easily
create workflows that define the type of scanned document, the distribution locations and processes,
and the methods and devices that can be used to submit SMARTsend scan jobs. The workflow is then
published to make it available to users as device scan templates, or as PaperWare cover sheets
(Professional Edition). These publications make it simple for anyone to scan a document and distribute
the resulting electronic file(s) to a wide variety of destinations, including e-mail addresses, network
folders, FTP folders, remote printers, external applications, Web URLs, Domino and Domino.doc
repositories, Microsoft SharePoint Portal Server repositories, and Xerox DocuShare respositories.
Additional destinations, such as advanced document management repositories, can be added as
optional components.
create workflows that define the type of scanned document, the distribution locations and processes,
and the methods and devices that can be used to submit SMARTsend scan jobs. The workflow is then
published to make it available to users as device scan templates, or as PaperWare cover sheets
(Professional Edition). These publications make it simple for anyone to scan a document and distribute
the resulting electronic file(s) to a wide variety of destinations, including e-mail addresses, network
folders, FTP folders, remote printers, external applications, Web URLs, Domino and Domino.doc
repositories, Microsoft SharePoint Portal Server repositories, and Xerox DocuShare respositories.
Additional destinations, such as advanced document management repositories, can be added as
optional components.
Ease of use
SMARTsend is designed for ease of use, versatility, and security. Wizards assist users with complex
tasks, and descriptive instructions, status messages, and help system information that accompany all
SMARTsend screens. Users can set up e-mail and printed confirmation reports, and administrators can
create job logs to track usage and obtain audit trails in support of legal and regulatory requirements.
Where security is important, SMARTsend stands above the competition with support for the latest
secure protocols and secure web site configuration options. In addition, the open and flexible .NET
architecture permits easy integration with other programs and provides the flexibility to expand
capabilities and features as Xerox makes future enhancements available.
tasks, and descriptive instructions, status messages, and help system information that accompany all
SMARTsend screens. Users can set up e-mail and printed confirmation reports, and administrators can
create job logs to track usage and obtain audit trails in support of legal and regulatory requirements.
Where security is important, SMARTsend stands above the competition with support for the latest
secure protocols and secure web site configuration options. In addition, the open and flexible .NET
architecture permits easy integration with other programs and provides the flexibility to expand
capabilities and features as Xerox makes future enhancements available.