Cisco Cisco Unified MeetingPlace 7.1 User Guide
1
Attending a Meeting from Your IBM Lotus Notes
Calendar
You must have already accepted the meeting invitation. After you accept the meeting
invitation, the meeting is added to your IBM Lotus Notes calendar.
invitation, the meeting is added to your IBM Lotus Notes calendar.
Step 1
Open your Cisco Unified MeetingPlace for IBM Lotus Notes calendar.
Step 2
Double-click the Cisco Unified MeetingPlace meeting entry.
If the meeting is about to start or is in progress, the Cisco Unified
MeetingPlace section of the calendar entry displays a Connect Me section.
The section contains connection options and the Connect button.
MeetingPlace section of the calendar entry displays a Connect Me section.
The section contains connection options and the Connect button.
Step 3
Check Join the web conference to join the web portion of the meeting.
Step 4
Join the voice portion of the meeting:
a.
Check Select how MeetingPlace calls you.
b.
Enter your phone or video number (video number if your system includes
video integration).
video integration).
Step 5
Enter your phone number.
Step 6
Click Connect.
Cisco Unified MeetingPlace connects you to the meeting. If you choose to
join the voice portion of the meeting, the system establishes that session first
and then connects you to the web portion of the meeting.
join the voice portion of the meeting, the system establishes that session first
and then connects you to the web portion of the meeting.
2
Scheduling a Reservationless Meeting from
Your IBM Lotus Notes Calendar
A reservationless meeting begins immediately. Invitees enter your reservationless ID
to log in to the meeting.
to log in to the meeting.
Step 1
Open your Cisco Unified MeetingPlace for IBM Lotus Notes calendar.
Step 2
Double-click any date or time in your calendar.
Step 3
Enter a subject for the meeting.
Step 4
Scroll down and click Use my reservationless ID.
Step 5
Click the Find Available Times tab.
Step 6
Review the availability of invitees, scheduled rooms, and scheduled
resources.
resources.
Step 7
Click Save and Send Invitations.
3
Scheduling a Recurring Meeting from Your IBM
Lotus Notes Calendar
Refer to the online help for complete descriptions of IBM Lotus Notes scheduling and
Cisco Unified MeetingPlace meeting parameters.
Cisco Unified MeetingPlace meeting parameters.
Step 1
Open your Cisco Unified MeetingPlace for IBM Lotus Notes calendar.
Step 2
Double-click any date or time in your calendar.
Step 3
Enter your meeting information, such as the subject, start and end times, and
meeting description.
meeting description.
Note
You cannot schedule a meeting in a different time zone.
Step 4
Click Repeat to schedule a recurring meeting.
The system displays the Repeat Options dialog box where you can enter
repeat meeting information.
repeat meeting information.
Step 5
Enter the scheduling parameters.
Step 6
Invite people to your meeting.
Step 7
Click Yes, create a new meeting to make this a Cisco Unified MeetingPlace
meeting.
meeting.
Step 8
Enter the Cisco Unified MeetingPlace parameters.
Step 9
(Optional) Click Click for advanced scheduling information for
Cisco Unified MeetingPlace.
Cisco Unified MeetingPlace.
Step 10
(Optional) Set advanced options.
Step 11
Click the Find Available Times tab.
Step 12
Review the availability of invitees, scheduled rooms, and scheduled
resources.
resources.
Step 13
(Optional) To include an attachment:
a.
Click the Description tab.
b.
Click Attach.
c.
Select Start trusting the signer to execute this action and click OK if the
Execution Security Alert window opens. Navigate to the file that you want
to attach.
Execution Security Alert window opens. Navigate to the file that you want
to attach.
d.
Highlight the file that you want to attach.
e.
Click Create.
The system includes the attachments with the meeting invitation.
f.
Repeat these steps for each attachment.
Step 14
Click Save and Send Invitations.