Cisco Cisco WebEx Support Center WBS29.13 Maintenance Manual
Cisco WebEx
Best Practices for Secure Meetings
for Site Administrators and Hosts
Page 4Page 4
10/6/2014
Recommended security practices for hosts
As a host, you are the final decision maker concerning the security settings of your meeting. Always
remember that you control nearly every aspect of the meeting, including when it begins and ends.
remember that you control nearly every aspect of the meeting, including when it begins and ends.
Follow the security best practices below when scheduling and hosting meetings based on your
business needs for keeping meetings and information secure
business needs for keeping meetings and information secure
.
When
scheduling a
meeting…
Benefit
Schedule unlisted
meetings
meetings
To enhance meeting privacy settings, hosts can opt not to list the meeting on the
meeting calendar. To do this, remove the check mark from this option to help
prevent unauthorized access to the meeting and hide information about the
meeting, such as its host, topic, and starting time.
meeting calendar. To do this, remove the check mark from this option to help
prevent unauthorized access to the meeting and hide information about the
meeting, such as its host, topic, and starting time.
An unlisted meeting does not appear in the meeting calendar on the Browse
Meetings page or on your Personal Meetings page.
To join an unlisted meeting, attendees must provide a unique meeting number
Unlisted meetings require the host to inform the meeting attendees, either by
sending a link in an email invitation, or hosts can enter the meeting number
via the Join Meetings page.
via the Join Meetings page.
Please Note: Listing a meeting reveals meeting titles and meeting information
publicly. If a meeting is not password protected, anyone can join it.
Tip:
Choose a level of security based on the meeting's purpose. For example, if
you schedule a meeting to discuss your company picnic, you probably need to set
only a password for the meeting. On the other hand, if you schedule a meeting in
which you will discuss sensitive financial data, you may not want to list the
meeting on the meeting calendar. You may also choose to restrict access to the
meeting once all attendees have joined it.
only a password for the meeting. On the other hand, if you schedule a meeting in
which you will discuss sensitive financial data, you may not want to list the
meeting on the meeting calendar. You may also choose to restrict access to the
meeting once all attendees have joined it.
Choose the
meeting Topic
carefully
meeting Topic
carefully
A listed meeting or a forwarded invitation email could, at a minimum, reveal the
meeting titles to unintended audiences. Meeting titles can unintentionally
reveal private information, so ensure that titles are carefully worded to
minimize exposure of sensitive data, such as company names or events.
reveal private information, so ensure that titles are carefully worded to
minimize exposure of sensitive data, such as company names or events.