Brother PT-P900W User Guide

The following three types of printing are possible with the barcode template printing (BTP) function.

Create label layout → Transfer label layout to label printer → Scan specified barcode with 

barcode scanner → Print label

Create the label template.
Start P-touch Editor, and then create the layout for the label to be printed.

Click [File]-[Save As], and then save the file with the desired name.

• You can use preset template printing with label layouts that contain (1) text data, (2) 

barcodes, or (3) text and barcode data.

Connect the label printer to the computer with a USB cable, and then transfer the label layout.
1. Click [File]-[Transfer Template] to start Transfer Manager.

2. Click [Transfer] to transfer the template to the label printer.

Connect the barcode scanner.

Plug the barcode scanner into the USB port of the label printer.

Print the label.

Prepare the “List of Barcodes for Specifying Settings” in this manual, or use the label printer 

to print the barcodes for specifying settings.
1. With the barcode scanner, scan the “P-touch template command (Initialize + Begin 

specifying settings)” barcode.
■ P-touch template command (Initialize + Begin specifying settings)

• The default settings of the label printer are specified with the P-touch template 

command.

2. Start printing by scanning the barcode for the template number setting (^TS###) and the 

begin printing command (^FF).

Example: To print the template (key number 2) created in step 1, scan the “Preset 

template 2” barcode below.
■ Preset template number

The template created in step 1 is printed.
For this example, the label 

 will be printed.

Create barcode label → Transfer label layout to label printer → Scan barcode label to be 

copied → Print label

Create the label template (barcode).
1. Start P-touch Editor.

2. Click [Insert]-[Bar Code] to display the Bar Code Properties dialog box, and then 

specify the settings.

3. Click [File]-[Save As], and then save the file with the desired name.

The barcode will be printed with the protocol previously specified in the template.

(If the created template contains text, the label will be copied with the text.)

Specify a label length according to the maximum number of digits in the barcodes 

to be used.

Connect the label printer to the computer with a USB cable, and then transfer the label 

layout.
1. Click [File]-[Transfer Template] to start Transfer Manager.

2. Click [Transfer] to transfer the template to the label printer.

Connect the barcode scanner.

Plug the barcode scanner into the USB port of the label printer.
1. Select the template number.

Example: For key number 3

■ Select template

2. Scan the barcode to be printed (copied).

Example: Product barcode (EAN-13)

3. Start printing by scanning the "Begin printing" barcode (^FF).

We recommend printing a label with the "Begin printing" barcode (^FF) in advance so 

that it will be ready when needed.

■ Begin printing

Create label layout linked to database → Transfer label layout to label printer → Scan 

specified barcode with barcode scanner → Print label

As an example, the label layout will be created with a product barcode (1), product name (2), 

cost (3), and unit (4).
 Sample label:

You can print the corresponding label when you scan the product barcode.

First, prepare the key barcodes (product barcodes) used in step 4-2.

Create the data linked with a database (Microsoft Excel or other software).

1. In Excel or some other software, create the database (table).

To create the sample label

1

Data for the barcode (product code) = Key barcode

When creating an EAN-13/8 or ITF barcode, be sure to create data that includes a check digit 

(CD).

2

Product name

3

Cost

4

Units: Fixed data, not linked to the database

Select the text in the created label, right-click it, and then click [Properties].

• Select the “Text Cannot Be Edited” and “Prevent Movement or Resizing With the 

Mouse or the Arrow Keys” check boxes.

To include fixed text data when copying the barcode, be sure to specify these settings.

Plug the barcode scanner into the USB port of the label printer, and then turn on the 

label printer.

1

Aim the scanner lens of the barcode scanner 

at the barcode.

2

Press the trigger button to scan the barcode.

The buzzer sounds and the LED indicator 

(blue) lights up when scanning is finished.
Note 1: The width of the barcode with 

additional margins must fit within 

the width of the light beam.

Note 2: If the barcode scanner is too close 

to the barcode, it may not be able 

to scan. While holding down the 

trigger button, slowly move the 

barcode scanner away from the 

barcode until the buzzer sounds 

and the LED indicator (blue) lights 

up to indicate that scanning was 

completed successfully.

When the barcode scanner is connected to 

a Brother label printer, labels and barcodes 

can be printed by scanning barcodes 

without connecting to a computer.

Note: The barcode template printing (BTP) 

function is compatible only with the 

Windows operating system.

Since the Mac operating system 

does not support template transfer, it 

cannot be used.

Function 1:

Standard template printing

Download frequently used templates or images and simply scan a 

barcode to select which one to print.

Function 2:

Advanced template printing

Download a template and scan a barcode to print a copy or insert the 

scanned data into a different looking label.

Function 3:

Database lookup printing

Download a database linked to a template and scan a barcode to find a 

record to insert into the template and print it out.

Print sample:

Select the label layout from the list, and then 
right-click it to display a menu.
Click [Key Assign] to select a key number.
This number is the label template number that 
will be used when printing.

For this example, select [2] as the key 

number.

The key number can be set between 1 

and 99.

㻮㼕㼘㼘㻌㻭㼚㼐㼑㼞㼟㼛㼚

Bill Anderson

Print sample (EAN-13):

Select the label layout from the list, and then 
right-click it to display a menu.
Click [Key Assign] to select a key number.
This number is the label template number that 
will be used when printing.

2

4 3

1