accpac simply accounting 9.0 User Manual

Chapter 28:  Cash-Basis Accounting 

 

 

User Guide    28–7 

 

SW9UG 28-29.doc, printed on 1/8/02, at 4:28 PM. Last saved on 1/6/02 11:52 AM. 

Settings). Such transactions are treated as accrual-basis 
accounting transactions, and the revenue or expense is 
immediately counted. 

If you have entered accrual-basis invoices, you can unlink the 
linked accounts only after you pay off the invoices and remove 
their details (using the Clear Paid Transactions command under 
Clear Data on the Maintenance menu). 

1.  Determine which case applies to you: 

Printing accrual-basis 
reports 

■ 

If you intend to continue using cash-basis accounting, but 
you need to print accrual-basis statements (for example, 
to show your bank or to pay taxes to the government), do 
not

 switch off the Use Cash-Basis Accounting option. 

Instead, follow the steps in “Printing Accrual-Basis 
Reports in Cash-Basis Accounting,” earlier in this chapter. 

Adding earlier 
accrual-basis 
transactions 

■ 

If you intend to continue using cash-basis accounting, but 
must enter a few accrual-basis entries from an earlier 
period, do not switch off the Use Cash-Basis Accounting 
option just to enter an accrual-basis transaction. Instead, 
enter a transaction with a date earlier than the Cash 
Accounting date. 

■ 

If you intend to switch to accrual-basis accounting 
permanently, continue with the following steps. 

2.  On the Setup menu, choose System Settings, then Linked 

Accounts, and finally Vendors And Purchases. 

3.  If the Accounts Payable field is blank, select the account in 

which you will track the amounts you owe to vendors. 

For more information on linked accounts, see “Set Up 
Linked Accounts” in Chapter 2.  

4. Click 

OK. 

5.  Similarly, on the Setup menu, choose System Settings, then 

Linked Accounts, and finally Customers And Sales. Select