Adobe acrobat reader 7.0 User Manual

 

When you open the attached document as part of an email-based review, a tracked copy of 
the Adobe PDF document opens with a Document Message Bar that lets you know that 
this document has been sent for review. Use the tools on the Commenting toolbar to add 
your comments to the tracked copy of the PDF document, and then send the comments 
back to the initiator. Using the tracked copy of the PDF document ensures that your 
comments appear with other reviewers' comments in the original document. Note the 
following:

●     

If you save the email attachment to a new location or create a copy by using Save As, the 
resulting copy becomes the tracked PDF document, and earlier versions are no longer 
tracked. The Send Comments button doesn't appear on the Commenting toolbar when 
untracked PDF documents are open.

●     

If you open the email attachment a second time (by double-clicking the attachment in the 
email), Adobe Reader alerts you that it will open the tracked copy that contains your 
comments, provided you saved the PDF attachment after adding comments. 

●     

When you send your comments to the initiator, the tracked PDF document with your 
comments is sent. 

1.  Open the PDF attachment in your email application.
2.  Save the PDF document to a reliable location so that you have the option of reviewing the 

document later. This copy is now your tracked copy of the PDF document.

3.  Use the tools on the Commenting toolbar or Drawing Markups toolbar to add notes and 

mark up the document. (See 

.)

4.  When you're finished adding comments, save the document, and then click Send 

Comments in the Commenting toolbar. A PDF document containing your comments is 
attached to an email message that you can send back to the initiator. If you need help 
configuring your email application, see 

.

5.  If you want to add more comments later, open the document in the Tracker window, add 

or edit your comments, and click the Send Comments button again. The initiator receives 
the new and edited comments. Unedited comments are not duplicated, and deleted 
comments are not deleted in the initiator's document. (See 

To reuse the PDF document when the review is completed, hide the Document 

Message Bar by right-clicking (Window) or Control-clicking (Mac OS) between the 
Document Message Bar and the document title bar, and choose Hide Document Message 
Bar from the pop-up menu. Then, save and rename the PDF document.