Lucent Technologies 518-456-151 User Manual

Each row on Form B2 specifies settings—including group assignments—that
can be copied to other extensions using Copy Settings {#399}. Default settings
are shown at the top of Form B2.

Settings for Auxiliary Equipment
The following settings may be useful for auxiliary equipment:

■

For a dedicated line (such as a Fax line, see Form A), assign the line to the
equipment extension and remove it from other extensions.

■

To prevent other extensions from interrupting calls, write “A” (Assigned) in
the Automatic Extension Privacy {#304} column.

■

In general, do not assign auxiliary equipment extensions to a Pickup Group,
Calling Group, Hunt Group, or Night Service Group.

For each extension, identify extension settings that are different from the default.

(System display phones only) Indicate the language for display messages if
different from English.

By default, any user sharing a line can join calls at another extension
(Privacy is Not Assigned). If all calls are to be private, write “A” (Assigned) in
this column. 

Always use this feature for Fax and modem extensions.

(System phones only) By default, a new call rings only 

once when a phone is

in use (Abbreviated Ringing is Active); the line button light flashes until the
call is answered or the caller hangs up. To change the default so a new call
rings 

repeatedly, write “NA” (Not Active) in this column.

(System phones only) If a user should be required to enter an account code
before placing an outside call, write “A” (Assigned) in this column.

(Standard devices only) By default, outside, intercom, and transferred calls
each have their own ringing pattern (Distinctive Ringing is Active). To change
the default so that all calls ring the same, write “NA” (Not Active) in this column.

If PARTNER MAIL, PARTNER MAIL VS or PARTNER Voice Messaging PC
Card is installed and an extension should automatically be covered when its

calls are not answered, write “A” (Assigned) in this column. To program a
VMS Cover button to turn coverage on and off at an extension, see Form C.

(System phones only) To identify an extension as being eligible for Voice
Interrupt on Busy calls while busy with another intercom or outside call, write
“A” (Assigned) in this column.

If the system has been set up for Hybrid mode, all extensions (except 10)
operate as pooled extensions by default. To identify extensions that are to
operate as key extensions, write “K” (Key) in this column. Extension 10
always operates as a key extension.

For pooled extensions, list line numbers to identify individual lines to be
assigned to extensions. By default, all lines are assigned to extension 10.

The default is immediate ringing for all individual lines at all extensions. For
pools, the default is no ring. For each extension, specify the lines or pools that
should ring immediately, after a delay (about 20 seconds), or that should not
ring. Also specify the lines or pools that should 

not be assigned.

Settings for a Receptionist’s Extension
If a receptionist at extension 10 is to answer calls, coordinate line assignments
and line ringing for extension 10 with settings for other extensions, to deter-
mine how incoming calls are handled.

■

If the receptionist is to answer all calls (immediate call handling), assign
all lines to extension 10 with immediate ringing; assign lines or pools as
needed to other extensions with no ringing. The receptionist will answer all
calls and transfer them to the appropriate extensions. If you want another
extension to provide backup coverage for the receptionist, assign all lines
to that extension with delayed ringing.

In Hybrid mode, immediate call handling is the factory setting for extension
10. (Lines are assigned to individual line buttons on the phone at extension
10 and all pools assigned to users’ extensions are set to no ring.)

■

If the receptionist is to answer calls only when users do not pick up immedi-
ately (delayed call handling), set lines or pools to immediate ringing at
users’ extensions and to delayed ringing at extension 10.