HTC AM171 User Manual

4  Working With Company E-mails and Meeting Appointments

Note  To see the icon indicators in the attendees list, make sure Calendar is synchronized with the Exchange Server.

Tips  •   For information about creating a meeting request, see “To send a meeting request” in Chapter 1.
 

•   To view an attendee’s contact information, tap the attendee’s name. If the attendee is included in your contacts 

list, you will see the contact information immediately. If the attendee is not in your contacts list, tap Company 
Directory to view the contact information.

In addition to having contacts on your device, you can access contact information from your organization’s 
Company Directory. By having over-the-air access to the Company Directory, you can easily send e-mail 
messages and meeting requests to anyone in your company.

Requirement 

 Access to the Company Directory is available only if your organization is running Microsoft Exchange 
Server 2003 SP2 or higher, and you have completed your first synchronization with the Exchange 
Server.

Synchronize with the Exchange Server.

Do any of the following:

In Contacts, tap

 Menu > Company Directory.

In a new e-mail message, tap the To box (or tap 

Menu > Add Recipient), then tap Company 

Directory on the top of the list.

 

 

 

When creating a meeting request and selecting required and optional attendees in Calendar, tap 
Company Directory.

Enter a partial or full contact name and tap 

Search. In the search results list, tap a contact to select it.

Note  •   You can save a contact from the Company Directory to your device by selecting the contact, then tapping Menu 

> Save to Contacts.

•   You can search on the following information as long as that information is included in the Company Directory: 

First name, Last name, E-mail name, Display name, E-mail address, or Office location.