DELL B3465dnf User Manuals

Table of Contents

• Contents

  2
• Safety information

  7
• Learning about the printer

  9
  • Finding information about the printer

    9
  • Selecting a location for the printer

    10
  • Printer configurations

    11
  • Using the Embedded Web Server

    13
  • Understanding the basic functions of the scanner

    14
  • Using the ADF and scanner glass

    14
• Understanding the printer control panel

  15
  • Using the printer control panel

    15
  • Understanding the colors of the Sleep button and indicator lights

    15
  • Understanding the home screen

    16
  • Using the touch-screen buttons

    18
• Setting up and using the home screen applications

  20
  • Finding the IP address of the computer

    20
  • Finding the IP address of the printer

    20
  • Accessing the Embedded Web Server

    20
  • Customizing the home screen

    21
  • Understanding the different applications

    21
  • Activating the home screen applications

    22
    • Finding information about the home screen applications

      22
    • Setting up Forms and Favorites

      22
    • Setting up Card Copy

      22
    • Using MyShortcut

      23
    • Setting up Multi Send

      24
    • Setting up Scan to Network

      24
  • Setting up Remote Operator Panel

    25
  • Exporting and importing a configuration

    25
• Additional printer setup

  27
  • Installing internal options

    27
    • Available internal options

      27
    • Accessing the controller board

      27
    • Installing a memory card

      29
    • Installing an optional card

      30
    • Installing an Internal Solutions Port

      32
    • Installing a printer hard disk

      39
    • Removing a printer hard disk

      41
  • Installing hardware options

    42
    • Order of installation

      42
    • Installing optional trays

      42
  • Setting up the printer software

    44
    • Installing the printer

      44
    • Adding available options in the print driver

      44
  • Attaching cables

    45
  • Networking

    46
    • Preparing to set up the printer on an Ethernet network

      46
    • Preparing to set up the printer on a wireless network

      46
    • Connecting the printer using the Wireless Setup Wizard

      47
    • Connecting the printer to a wireless network using Wi-Fi Protected Setup

      48
    • Connecting the printer to a wireless network using the Embedded Web Server

      49
    • Changing port settings after installing a new network ISP

      49
    • Setting up serial printing

      50
  • Verifying printer setup

    50
    • Printing a menu settings page

      50
    • Printing a network setup page

      50
• Loading paper and specialty media

  51
  • Setting the paper size and type

    51
  • Configuring Universal paper settings

    51
  • Loading trays

    51
  • Loading the multipurpose feeder

    56
  • Using the standard bin and paper stop

    61
  • Linking and unlinking trays

    62
    • Linking and unlinking trays

      62
    • Creating a custom name for a paper type

      62
    • Assigning a custom paper type

      63
    • Configuring a custom name

      63
• Paper and specialty media guide

  65
  • Using specialty media

    65
    • Tips on using letterhead

      65
    • Tips on using transparencies

      65
    • Tips on using envelopes

      65
    • Tips on using labels

      66
    • Tips on using card stock

      66
  • Paper guidelines

    67
    • Paper characteristics

      67
    • Unacceptable paper

      68
    • Selecting paper

      68
    • Selecting preprinted forms and letterhead

      68
    • Using recycled paper and other office papers

      69
    • Storing paper

      69
  • Supported paper sizes, types, and weights

    70
    • Supported paper sizes

      70
    • Supported paper types and weights

      71
    • Paper sizes, types, and weights supported by the optional finisher

      72
• Printing

  74
  • Printing forms and a document

    74
    • Printing forms

      74
    • Printing a document

      74
    • Adjusting toner darkness

      74
  • Printing from a flash drive or mobile device

    75
    • Printing from a flash drive

      75
    • Printing from a mobile device using AirPrint

      76
    • Printing from a mobile device using Dell Mobile Print

      77
    • Supported flash drives and file types

      77
  • Printing confidential and other held jobs

    78
    • Storing print jobs in the printer

      78
    • Printing confidential and other held jobs

      78
    • Modifying confidential print settings

      79
  • Printing information pages

    80
    • Printing a font sample list

      80
    • Printing a directory list

      80
  • Canceling a print job

    80
    • Canceling a print job from the printer control panel

      80
    • Canceling a print job from the computer

      80
• Copying

  81
  • Making copies

    81
    • Making a quick copy

      81
    • Copying using the ADF

      81
    • Copying using the scanner glass

      82
  • Copying photos

    82
  • Copying on specialty media

    82
    • Copying on transparencies

      82
    • Copying on letterhead

      83
  • Customizing copy settings

    83
    • Copying to a different size

      83
    • Making copies using paper from a selected tray

      84
    • Copying different paper sizes

      84
    • Copying on both sides of the paper (duplexing)

      85
    • Reducing or enlarging copies

      85
    • Adjusting copy quality

      86
    • Collating copies

      86
    • Placing separator sheets between copies

      87
    • Copying multiple pages onto a single sheet

      87
    • Creating a custom copy job

      88
  • Placing information on copies

    89
    • Placing a header or footer on pages

      89
    • Placing an overlay message on each page

      89
  • Canceling a copy job

    89
    • Canceling a copy job while the original document is in the ADF

      89
    • Canceling a copy job while copying pages using the scanner glass

      89
    • Canceling a copy job while pages are being printed

      90
  • Understanding the copy options

    90
    • Copy from

      90
    • Copy to

      90
    • Scale

      90
    • Darkness

      90
    • Sides (Duplex)

      90
    • Collate

      91
    • Copies

      91
    • Content

      91
    • Save As Shortcut

      91
    • Using the advanced options

      91
• E-mailing

  92
  • Setting up the printer to e-mail

    92
    • Setting up the e-mail function

      92
    • Configuring e-mail settings

      92
  • Creating an e-mail shortcut

    93
    • Creating an e-mail shortcut using the Embedded Web Server

      93
    • Creating an e-mail shortcut using the printer control panel

      93
  • E-mailing a document

    94
    • Sending an e-mail using the printer control panel

      94
    • Sending an e-mail using a shortcut number

      94
    • Sending an e-mail using the address book

      95
  • Customizing e-mail settings

    95
    • Adding e-mail subject and message information

      95
    • Changing the output file type

      95
  • Canceling an e-mail

    96
  • Understanding the e-mail options

    96
    • Recipient(s)

      96
    • Subject

      96
    • Message

      96
    • File Name

      96
    • Original Size

      96
    • Darkness

      97
    • Resolution

      97
    • Send As

      97
    • Content

      97
    • Page Setup

      98
    • Scan Preview

      98
    • Using the advanced options

      98
• Faxing

  99
  • Setting up the printer to fax

    99
    • Initial fax setup

      100
    • Choosing a fax connection

      101
      • Scenario 1: Standard telephone line

        101
      • Scenario 2: Digital Subscriber Line (DSL)

        105
      • Scenario 3: VoIP telephone service

        106
      • Scenario 4: Digital telephone service through a cable provider

        107
      • Scenario 5: Countries or regions with different telephone wall jacks and plugs

        108
    • Connecting to a distinctive ring service

      112
    • Setting the outgoing fax name and number

      112
    • Setting the date and time

      113
    • Configuring the printer to observe daylight saving time

      113
  • Sending a fax

    113
    • Sending a fax using the printer control panel

      113
    • Sending a fax using the computer

      114
    • Sending a fax using a shortcut number

      114
    • Sending a fax using the address book

      115
    • Sending a fax at a scheduled time

      115
  • Creating shortcuts

    116
    • Creating a fax destination shortcut using the Embedded Web Server

      116
    • Creating a fax destination shortcut using the printer control panel

      116
  • Customizing fax settings

    116
    • Changing the fax resolution

      116
    • Making a fax lighter or darker

      117
    • Viewing a fax log

      117
    • Blocking junk faxes

      117
  • Canceling an outgoing fax

    118
    • Canceling a fax while the original documents are still scanning

      118
    • Canceling a fax after the original documents have been scanned to memory

      118
  • Holding and forwarding faxes

    118
    • Holding faxes

      118
    • Forwarding a fax

      119
  • Understanding the fax options

    119
    • Content

      119
    • Resolution

      120
    • Darkness

      120
    • Delayed Send

      120
    • Page Setup

      120
    • Scan Preview

      120
    • Using the advanced options

      121
• Scanning

  122
  • Using Scan to Network

    122
  • Scanning to an FTP address

    122
    • Creating shortcuts

      122
      • Creating an FTP shortcut using the Embedded Web Server

        122
      • Creating an FTP shortcut using the printer control panel

        123
    • Scanning to an FTP address

      123
      • Scanning to an FTP address using the printer control panel

        123
      • Scanning to an FTP address using a shortcut number

        123
      • Scanning an FTP using the address book

        123
  • Scanning to a computer or flash drive

    124
    • Scanning to a computer using the Embedded Web Server

      124
    • Setting up Scan to Computer

      125
    • Scanning to a flash drive

      125
  • Understanding the scan options

    126
    • FTP

      126
    • File Name

      126
    • Save As Shortcut

      126
    • Original Size

      126
    • Darkness

      126
    • Resolution

      126
    • Send As

      126
    • Content

      127
    • Page Setup

      127
    • Scan Preview

      127
    • Using the advanced options

      128
• Understanding the printer menus

  129
  • Menus list

    129
  • Paper menu

    130
    • Default Source menu

      130
    • Paper Size/Type menu

      130
    • Configure MP menu

      133
    • Substitute Size menu

      134
    • Paper Texture menu

      134
    • Paper Weight menu

      135
    • Paper Loading menu

      137
    • Custom Types menu

      138
    • Custom Names menu

      138
    • Custom Scan Sizes menu

      139
    • Universal Setup menu

      139
  • Reports Menu

    140
    • Reports menu

      140
  • Network/Ports menu

    141
    • Active NIC menu

      141
    • Standard Network or Network [x] menu

      141
    • Reports menu

      142
    • Network Card menu

      143
    • TCP/IP menu

      143
    • IPv6 menu

      144
    • Wireless menu

      145
    • AppleTalk menu

      146
    • Standard USB menu

      146
    • SMTP Setup menu

      148
  • Security menu

    149
    • Edit Security Setups menu

      149
    • Miscellaneous Security Settings menu

      150
    • Confidential Print menu

      151
    • Erase Temporary Data Files menu

      152
    • Security Audit Log menu

      152
    • Set Date/Time menu

      153
  • Settings menu

    154
    • General Settings menu

      154
    • Copy Settings menu

      163
    • Fax Settings menu

      166
      • Fax Mode (Analog Fax Setup) menu

        166
    • E-mail Settings menu

      174
    • FTP Settings menu

      179
    • Flash Drive menu

      183
    • Print Settings

      187
      • Setup menu

        187
      • Finishing menu

        189
      • Quality menu

        191
      • Job Accounting menu

        192
      • Utilities menu

        193
      • XPS menu

        194
      • PDF menu

        194
      • PostScript menu

        194
      • PCL Emul menu

        195
      • HTML menu

        197
      • Image menu

        198
  • Help menu

    199
• Saving money and the environment

  200
  • Saving paper and toner

    200
    • Conserving supplies

      200
  • Saving energy

    200
    • Using Eco-Mode

      200
    • Reducing printer noise

      201
    • Adjusting Sleep mode

      202
    • Using Hibernate mode

      202
    • Setting Hibernate Timeout

      203
    • Using Schedule Power Modes

      203
    • Adjusting the brightness of the display

      204
  • Recycling

    204
    • Recycling Dell products

      204
• Securing the printer

  205
  • Statement of Volatility

    205
  • Erasing volatile memory

    205
  • Erasing non-volatile memory

    206
  • Erasing printer hard disk memory

    206
  • Configuring printer hard disk encryption

    207
  • Finding printer security information

    208
• Maintaining the printer

  209
  • Cleaning printer parts

    209
    • Cleaning the printer

      209
    • Cleaning the scanner glass

      210
  • Checking the status of parts and supplies

    211
    • Checking the status of parts and supplies on the printer control panel

      211
    • Checking the status of parts and supplies from the Embedded Web Server

      211
  • Estimated number of remaining pages

    211
  • Ordering supplies

    211
    • Ordering supplies using the Supplies Ordering Utility

      211
    • Ordering supplies using Printer Home

      211
    • Ordering toner cartridges

      212
    • Ordering an imaging unit

      212
    • Ordering a maintenance kit

      212
    • Ordering an ADF separator roller

      212
  • Storing supplies

    212
  • Replacing supplies

    213
    • Replacing the toner cartridge

      213
    • Replacing the imaging unit

      214
    • Replacing the staple cartridge

      217
  • Moving the printer

    219
    • Before moving the printer

      219
    • Moving the printer to another location

      219
    • Shipping the printer

      220
• Managing the printer

  221
  • Managing printer messages

    221
  • Accessing Status Monitor Center

    221
  • Checking the virtual display

    221
  • Setting up e-mail alerts

    222
  • Viewing reports

    222
  • Configuring supply notifications from the Embedded Web Server

    222
  • Restoring factory default settings

    223
• Clearing jams

  224
  • Avoiding jams

    224
  • Understanding jam messages and locations

    225
  • [x]-page jam, open automatic feeder top cover. [28y.xx]

    226
  • [x]-page jam, clear standard bin. [20y.xx]

    227
  • [x]-page jam, open rear door. [20y.xx]

    227
  • [x]-page jam, open front door. [20y.xx]

    229
  • [x]-page jam, remove tray 1 to clear duplex. [23y.xx]

    232
  • [x]-page jam, clear manual feeder. [25y.xx]

    233
  • [x]-page jam, open tray [x]. [24y.xx]

    234
  • [x]-page jam, remove all pages from the output bin. Leave paper in bin. [45y.xx]

    235
• Troubleshooting

  240
  • Understanding the printer messages

    240
    • Cartridge low [88.xy]

      240
    • Cartridge nearly low [88.xy]

      240
    • Cartridge very low, [x] estimated pages remain [88.xy]

      240
    • Change [paper source] to [custom type name] load [orientation]

      240
    • Change [paper source] to [custom string] load [orientation]

      240
    • Change [paper source] to [paper size] load [orientation]

      240
    • Change [paper source] to [paper type] [paper size] load [orientation]

      241
    • Check tray [x] connection

      241
    • Close front door

      241
    • Close rear door

      241
    • Close finisher rear door

      241
    • Close flatbed cover and load originals if restarting job [2yy.xx]

      242
    • Complex page, some data may not have printed [39]

      242
    • Configuration change, some held jobs were not restored [57]

      242
    • Defective flash detected [51]

      242
    • Disk full [62]

      242
    • Disk must be formatted for use in this device

      243
    • Disk near full. Securely clearing disk space.

      243
    • Error reading USB drive. Remove USB.

      243
    • Error reading USB hub. Remove hub.

      243
    • Fax memory full

      243
    • Fax partition inoperative. Contact system administrator.

      243
    • Fax server 'To Format' not set up. Contact system administrator.

      243
    • Fax Station Name not set up. Contact system administrator.

      243
    • Fax Station Number not set up. Contact system administrator.

      244
    • Imaging unit low [84.xy]

      244
    • Imaging unit nearly low [84.xy]

      244
    • Imaging unit very low, [x] estimated pages remain [84.xy]

      244
    • Incompatible tray [x] [59]

      244
    • Incorrect paper size, open [paper source] [34]

      244
    • Insufficient memory to collate job [37]

      245
    • Insufficient memory for Flash Memory Defragment operation [37]

      245
    • Insufficient memory, some Held Jobs were deleted [37]

      245
    • Insufficient memory, some held jobs will not be restored [37]

      245
    • Insufficient memory to support Resource Save feature [35]

      245
    • Load [paper source] with [custom type name] [paper orientation]

      245
    • Load [paper source] with [custom string] [paper orientation]

      246
    • Load [paper source] with [paper size] [paper orientation]

      246
    • Load [paper source] with  [paper type] [paper size] [paper orientation]

      246
    • Load Manual Feeder with [custom type name] [paper orientation]

      246
    • Load Manual Feeder with [custom string] [paper orientation]

      247
    • Load Manual Feeder with [paper size] [paper orientation]

      247
    • Load Manual Feeder with [paper type] [paper size] [paper orientation]

      247
    • Maintenance kit low [80.xy]

      247
    • Maintenance kit nearly low [80.xy]

      247
    • Maintenance kit very low, [x] estimated pages remain [80.xy]

      247
    • Memory full [38]

      248
    • Memory full, cannot print faxes

      248
    • Memory full, cannot send faxes

      248
    • Network [x] software error [54]

      248
    • No analog phone line connected to modem, fax is disabled.

      248
    • Non-Dell [supply type], see User’s Guide [33.xy]

      248
    • Not enough free space in flash memory for resources [52]

      249
    • Paper changes needed

      249
    • Parallel port [x] disabled [56]

      249
    • Printer had to restart. Last job may be incomplete.

      249
    • Remove defective disk [61]

      249
    • Remove paper from standard output bin

      249
    • Replace defective imaging unit [31.xy]

      250
    • Reinstall missing or unresponsive cartridge [31.xy]

      250
    • Replace cartridge, printer region mismatch [42.xy]

      250
    • Replace cartridge, 0 estimated pages remain [88.xy]

      250
    • Replace imaging unit, 0 estimated pages remain [84.xy]

      250
    • Replace maintenance kit, 0 estimated pages remain [80.xy]

      250
    • Replace all originals if restarting job.

      250
    • Reinstall missing or unresponsive imaging unit [31.xy]

      251
    • Replace unsupported cartridge [32.xy]

      251
    • Replace unsupported imaging unit [32.xy]

      251
    • Restore held jobs?

      251
    • Scanner automatic feeder cover open

      251
    • Scanner disabled by admin [840.01]

      251
    • Scanner disabled. Contact system administrator if problem persists. [840.02]

      252
    • Scanner jam, remove all originals from the scanner [2yy.xx]

      252
    • Scanner jam, remove jammed originals from the scanner [2yy.xx]

      252
    • Serial port [x] disabled [56]

      252
    • SMTP server not set up. Contact system administrator.

      252
    • Some held jobs were not restored

      252
    • Standard network software error [54]

      252
    • Standard USB port disabled [56]

      253
    • Supply needed to complete job

      253
    • Too many flash options installed [58]

      253
    • Too many trays attached [58]

      253
    • Unformatted flash detected [53]

      253
    • Unsupported disk

      253
    • Unsupported option in slot [x] [55]

      254
    • USB port [x] disabled [56]

      254
    • Weblink server not set up. Contact system administrator.

      254
  • Solving printer problems

    254
    • Basic printer problems

      254
      • The printer is not responding

        254
      • Printer display is blank

        256
    • Option problems

      257
      • Cannot detect internal option

        257
      • Tray problems

        258
      • Cannot detect memory card

        259
      • Internal Solutions Port does not operate correctly

        259
      • USB/parallel interface card does not operate correctly

        259
    • Paper feed problems

      260
      • Paper frequently jams

        260
      • Paper jam message remains after jam is cleared

        261
      • Jammed pages are not reprinted

        261
  • Solving print problems

    261
    • Printing problems

      261
      • Multiple-language PDF files do not print

        261
      • Error message about reading the flash drive appears

        262
      • Print jobs do not print

        262
      • Confidential and other held jobs do not print

        264
      • Print job takes longer than expected

        265
      • Job prints from the wrong tray or on the wrong paper

        266
      • Incorrect characters print

        266
      • Tray linking does not work

        267
      • Large jobs do not collate

        267
      • Unexpected page breaks occur

        268
    • Print quality problems

      268
      • Characters have jagged or uneven edges

        268
      • Printer is printing blank pages

        269
      • Clipped pages or images

        270
      • Prints on color transparencies appear dark when projected

        271
      • Shadow images appear on prints

        271
      • Gray background on prints

        272
      • Incorrect margins on prints

        273
      • Paper curl

        274
      • Print irregularities

        275
      • Repeating defects appear on prints

        276
      • Print is too dark

        277
      • Print is too light

        278
      • Skewed print

        279
      • Printer is printing solid black pages

        280
      • Transparency print quality is poor

        281
      • Streaked horizontal lines appear on prints

        281
      • Streaked vertical lines appear on prints

        282
      • Horizontal voids appear on prints

        283
      • Vertical voids appear on prints

        284
      • Toner specks appear on prints

        285
      • Toner fog or background shading appears on prints

        285
      • Toner rubs off

        286
      • Uneven print density

        286
  • Solving copy problems

    286
    • Copier does not respond

      287
    • Scanner unit does not close

      287
    • Poor copy quality

      288
    • Partial document or photo copies

      289
  • Solving fax problems

    290
    • Fax and e-mail functions are not set up

      290
    • Caller ID is not shown

      291
    • Cannot send or receive a fax

      291
    • Can send but not receive faxes

      293
    • Can receive but not send faxes

      294
    • Received fax has poor print quality

      295
  • Solving scanner problems

    296
    • The scanner does not respond

      296
    • Scan job was not successful

      297
    • Scanner unit does not close

      298
    • Scanning takes too long or freezes the computer

      298
    • Poor scanned image quality

      299
    • Partial document or photo scans

      300
    • Cannot scan from a computer

      300
  • Solving home screen application problems

    301
    • An application error has occurred

      301
  • Embedded Web Server does not open

    301
  • Contacting technical support

    302
• Appendix

  303
  • Dell Technical Support Policy

    303
  • Contacting Dell

    303
  • Warranty and Return Policy

    304
• Index

  305