User ManualTable of ContentsContents3Safety information11Learning about the printer12Checking the box contents12Printer configurations13Understanding the printer control panel16Getting the printer ready to fax18Choosing a fax connection18Using an RJ11 adapter19Connecting directly to a telephone wall jack23Connecting to a telephone23Connecting to an answering machine25Connecting to a computer with a modem26Setting the outgoing fax name and number27Setting the country code28Setting the date30Setting the time30Understanding the fax and scan software31Understanding Address Book Editor31Understanding Express Scan Manager31Installing options32Installing a 550-sheet drawer32Securing the 550-sheet drawer to the printer33Installing a multi-protocol network card35Installing a memory card37Attaching cables40Loading paper and specialty media42Loading Tray 1 (MPT)42Loading Tray 2 and Tray 344Setting the Paper Type46Linking trays46Paper and specialty media guide48Paper guidelines48Paper characteristics48Unacceptable paper49Selecting paper49Selecting preprinted forms and letterhead49Using recycled paper50Using letterhead50Using transparencies50Using envelopes51Using labels52Using card stock53Storing paper53Supported paper sizes, types, and weights54Supported paper sizes54Supported paper types55Supported paper weights56Paper capacities56Printing58Installing printer software58Printing a document from Windows58Printing a document from a Macintosh computer58Printing the configuration page58Printing the demo page59Using Secure printing59Understanding Secure Print59Printing Secure Print jobs from the printer control panel59Using Proof printing60Understanding Proof Print60Printing Proof Print jobs from the printer control panel60Canceling a print job60Canceling a print job from the printer control panel60Canceling a print job from the Windows taskbar61Canceling a print job from the Windows desktop61Canceling a print job from Mac OS X61Copying62Making a copy62Customizing copy settings63Selecting a paper tray for copies63Collating copies63Reducing or enlarging copies64Selecting the type of document being copied64Adjusting copy quality65Making a copy lighter or darker65Adjusting the sharpness of a copy65Adjusting the color saturation of a copy66Adjusting the auto exposure of copies66Centering an image on a page67Copying multiple pages onto a single sheet67Printing a poster68Repeating images on a sheet68Setting the copy margins69Canceling a copy job69Scanning70Scanning a document using the computer70Scanning documents directly to other applications71Scanning text for editing71Customizing scan settings using the computer71Scanning clear images from magazines or newspapers73Canceling a scan job73Scanning to a computer73Sharing a folder in Windows73Creating a computer address using Address Book Editor74Creating a computer address using the Embedded Web Server75Setting up scanning to a computer (Macintosh)75Scanning to a computer over the network77Scanning to an FTP server77Creating an FTP address using Address Book Editor77Creating an FTP address using the Embedded Web Server78Scanning to an FTP address78Scanning to e-mail79Setting up the SMTP server79Creating an e-mail address using Address Book Editor79Creating an e-mail address using the Embedded Web Server80Creating an e-mail group using the Embedded Web Server80Scanning to an e-mail address81Customizing the default scan settings from the printer control panel81Adjusting the auto exposure of scanned images81Adjusting the color saturation of a scanned image82Adjusting the image compression of a scanned image82Adjusting the scan resolution82Adjusting the sharpness of a scanned image82Selecting the size of the document being scanned83Changing the maximum e-mail size of a scanned image83Changing the scan destination83Changing the TIFF format for a scanned image83Selecting the type of document being scanned84Making a scanned image lighter or darker84Setting the scan color mode84Setting the scanned image file type85Customizing the scan settings for an individual scan job85Customizing the scan settings when scanning to e-mail85Customizing the scan settings when scanning to a computer85Faxing86Sending a fax86Sending a fax using the ADF86Sending a fax using the scanner glass86Sending a broadcast fax87Inserting a pause in a fax number87Setting up the Address Book for faxing88Creating a fax number entry using Address Book Editor88Creating a fax number entry using the Embedded Web Server88Creating a fax number entry using the printer control panel89Creating a fax group using Address Book Editor89Creating a fax group using the Embedded Web Server90Creating a fax group using the printer control panel90Canceling a fax job91Receiving a fax91Understanding the fax receive modes91Setting the fax receive mode91Enabling secure faxes92Printing secure faxes92Adjusting fax activity report settings92Printing fax reports93Sending a fax at a specified time93Enabling Color Fax93Limiting access to fax and scan operations94Limiting who can send faxes to the printer94Customizing dial settings95Setting the dialing mode95Adjusting the volume95Setting up to fax while behind a PBX95Setting the time delay before receiving a fax automatically96Customizing the default fax settings from the printer control panel96Adjusting the fax resolution96Selecting the type of document being faxed96Making a fax lighter or darker97Setting the delayed start time97Customizing the fax settings for an individual fax job97Clearing jams98Avoiding jams98Understanding jam messages and locations98Clearing Tray 1 (MPT) jams100Clearing Tray 2 jams104Clearing Tray 3 jams109Clearing jams in the fuser113Clearing jams in the duplex unit116Clearing jams in the ADF119Understanding printer menus122Menus list122Default Settings Menu122Copy Defaults menu122Scan Defaults menu125Fax Defaults menu127Tray Settings menu128Tray 1 (MPT) menu128Tray 2 menu129Tray 3 menu129Information Pages menu130Billing Meters menu131Admin Menu131Address Book menu131Print Language menu132Network Settings menu134Parallel Settings menu136USB Settings menu136Fax Settings menu136System Settings menu140Maintenance menu144Secure Settings menu145Admin Reports menu146Scan to Email menu146Panel Language Menu147Understanding printer messages148List of status and error messages148550 Feeder Error148<xxx> Error148Controller Error148<color> - CRUM Error148CRUM Error149Disabled Func149Door A Open, Close Door A149Duplexer Error149Email Error, Invalid POP3 Server149Email Error, Invalid SMTP Server149Email Login Error149Email Login Error, POP3 Login Failed150Email Login Error, SMTP Login Failed150Email Size Limit150Fan Motor Error150Fuser CRUM Error, Reseat Fuser150Fuser Error, Error 010-351150Fuser Error, Error 010-397150Hard Drive Full151Insert <color>151Insert Fuser, Restart Printer151Insert Transfer Unit151Insert Tray 2151Invalid Job151Invalid User152Jam at Duplexer152Jam at Exit, Open Door A152Jam at Reg. Roll, Open Door A152Jam at Tray 1152Jam at Tray 2152Jam at Tray 3152Limit Exceeded152Load Tray <x>153Login Error153MCU Firmware Error153MCU NVRAM Error153Network Scan Error, Connection Timeout153Network Scan Error, Directory Not Found154Network Scan Error, Email Server Full154Network Scan Error, File Name Exists154Network Scan Error, Invalid SMB/FTP Server154Network Scan Error, Invalid Write Permission154Network Scan Error, Server Out of Memory154Network Scan Error, SMTP Connection Failed155Non-Genuine Toner Installed155NV RAM Error155Out of Memory155PCL Error155Printer Too Hot155RAM Error156Remove Tape, <color> Cartridge156Replace <color> Print Cartridge156Replace <color> Print Cartridge Soon156Replace Fuser Soon156Replace Transfer Unit156Replace Transfer Unit Soon157Restart Printer: 116-xxx157Restart Printer, 118-xxx157Scan Error157Scanner Lamp Error157Select Function159SMTP Server Error159Tray <x> is Missing159Wrong Paper Type159Maintaining the printer160Storing supplies160Cleaning the printer160Cleaning the exterior of the printer160Cleaning the scanner glass161Ordering supplies161Ordering print cartridges161Ordering a fuser162Ordering a transfer belt162Moving the printer162Before moving the printer162Locking the scanner163Removing the printer from the 550-sheet drawer164Moving the printer to another location167Setting the printer up in a new location167Adjusting the color registration168Adjusting the color registration automatically168Adjusting the color registration manually168Administrative support170Locking the administrator menus170Adjusting Power Saver170Setting the Auto Reset171Using the Embedded Web Server171Creating an administrator password for the Embedded Web Server172Creating e-mail alerts172Troubleshooting173Online customer support173Checking an unresponsive printer173Solving printing problems173Multiple-language PDFs do not print173Printer control panel display is blank173Jobs do not print174Job takes longer than expected to print174Tray linking does not work174Unexpected page breaks occur175Solving copy problems175Copier does not respond175Scanner unit does not close175Poor copy quality175Partial document or photo copies177Solving scan problems177Scanner does not respond177Scan was not successful177Scanning takes too long or freezes the computer178Poor scanned image quality178Partial document or photo scans179Cannot scan from a computer179Solving fax problems179Cannot send or receive a fax179Can send but not receive faxes181Can receive but not send faxes181Received fax has poor print quality182Solving option problems182Option does not operate correctly or quits after it is installed182Drawers183Solving paper feed problems183Paper frequently jams183Paper jam message remains after jam is cleared183Solving print quality problems184Repeating defects184Color misregistration184Light colored line, white line, or incorrectly colored line185Streaked vertical lines186Print is too light186Print irregularities187Print is too dark187Transparency print quality is poor188Uneven print density188Incorrect margins188Skewed print188Blank pages189Clipped images189Solid color pages190Paper curl190Toner specks190Toner rubs off191FAQ about color printing191Contacting Customer Support192Notices193Edition notice193UNITED STATES GOVERNMENT RIGHTS193Trademarks194Federal Communications Commission (FCC) compliance information statement194European Community (EC) directives conformity195Noise emission levels196Waste from Electrical and Electronic Equipment (WEEE) directive197Ozone emissions statement197Federal Communications Commission (FCC) compliance information statement197Notice to users of the Canadian telephone network198Notice to users of the New Zealand telephone network199New Zealand Telecom equipment notice199South Africa telecommunications notice200Mercury statement200ENERGY STAR200Laser notice201Laser advisory label201Power consumption201Product power consumption201Power Saver202Off mode202Total energy usage202Statement of Limited Warranty202Index205Size: 5.09 MBPages: 210Language: EnglishOpen manual
