User ManualTable of ContentsTable of contents21 Introduction11ACKNOWLEDGEMENT:11COPYRIGHT11EXEMPTION111.1 Special Notice to User121.1.1 For Canada121.1.2 For U.S.A.121.1.3 For New Zealand141.1.4 For Europe151.2 Features of the FAX16TX Stamp16Frame erasure mode17Send a FAX in original size select mode17Setting and sending document pages of mixed sizes in a single operation18Send Z folded original18Sending long originals19Specify the binding style of a two-sided document19To be sent with the density in the background color adjusted.20To be sent with the edge of the character made clear.20Send it in color20Memory RX User Box211.3 How to Use This User’s Guide221.4 Descriptions and Symbols for Documents and Paper231.4.1 “Width” and “Length”231.4.2 Paper Orientation231.5 User’s Guides24User’s Guide [Copy Operations]24User’s Guide [Network Scanner Operations]24User’s Guide [Box Operations]24User’s Guide [Enlarge Display Operations]24User’s Guide [FK-502 Facsimile Operations]24User’s Guide [Network Fax Operations] <this manual>24User’s Guide [Print Operations]25Quick Guide [Print Operations]252 Before Use272.1 Operating Environment (Internet Fax)272.2 Transmission and Reception of E-Mail272.3 Operating Environment (IP Address Fax)292.4 Features and System Configuration of Internet Fax302.5 Features and System Configuration of IP Address Fax312.6 Control Panel322.6.1 Control Panel322.7 FAX Screen352.8 First-Use Settings372.8.1 Must-Set Items (Internet Fax)372.8.2 Must-Set Items (IP Address Fax)382.9 User Authentication and Account Track392.9.1 When the User Authentication has been set392.9.2 When the Account Track has been set393 Transmission413.1 Simple FAX Transmission (Internet Fax)41Simple FAX Transmission413.2 Simple FAX Transmission (IP Address Fax)45Simple FAX Transmission453.3 Placing the Original on the Machine483.3.1 Using the ADF48Using the ADF483.3.2 Placing Originals on the Platen Glass49Placing Originals on the Platen Glass493.3.3 Sending Multiple Originals from the Platen Glass49Sending Multiple Originals from the Platen Glass493.3.4 Transmitting Originals by Using both the ADF and the Platen Glass51Transmitting Originals by Using both the ADF and the Platen Glass513.4 Set the transmission mode (IP Address Fax)533.5 Setting Transmission Conditions55Setting Transmission Conditions553.5.1 Original Image Type563.5.2 Density573.5.3 Simplex/Duplex573.5.4 Resolution583.5.5 Confirming Settings and Communication Results59Confirming Settings and Communication Results593.5.6 Registering the Address Book from the Mode Check screen61Registering from the Mode Check screen613.6 Method for Specifying Addresses633.6.1 Specifying only One Mail Address (Internet Fax)63Direct Input63Program65Address Book663.6.2 Specifying only destination (IP Address Fax)68Program68Address Book69Direct Input713.6.3 Selecting Multiple Destinations73Selecting Multiple Destination743.6.4 To Confirm/Delete a Destination75To Confirm/Delete a Destination753.7 Scanning773.7.1 When Original Size Cannot be Detected77When Original Size Cannot be Detected773.7.2 When Memory Capacity is Exceeded773.7.3 Automatic rotation of original document773.8 When Unable to Send (IP Address Fax)78Auto Redial function78Redial Check screen79Manual Redial function793.9 Canceling Transmission803.9.1 Canceling Communication in Progress80Canceling Communication in Progress803.10 Confirm the Job List81Confirming Reserved Documents813.11 Confirming Communication Results82Confirming Communication Results823.12 Sender Information853.12.1 Set to Inside Body Text853.12.2 Set to Outside Body Text853.12.3 Set to OFF864 Reception894.1 Reception (Internet Fax)89Receiving Documents via Internet Fax89Automatic Reception89Manual Reception904.2 Reception (IP Address Fax)914.3 Unable to Receive924.4 Memory Substitute Reception934.5 Reception Recording944.5.1 Recording after Reducing at the Minimum Reduction Rate944.5.2 Recording after Reducing to Fit in Paper954.5.3 Recording at Full Scale102Recording Method at the Reception1034.6 Reception Information105Set to Inside Body Text105Set to Outside Body Text105Set to OFF1055 Troubleshooting1075.1 Cannot Send Messages (Internet Fax)1075.2 Cannot Send Messages (IP Address Fax)1085.3 Cannot Receive Messages1095.4 Error Message Displayed110Error code of the transmission system110Error code of the reception system1115.5 Call for Service1126 Specifications1156.1 Specifications (Internet Fax)1156.2 Specifications (IP Address Fax)1177 Transmission Applications1197.1 Opening the Scan Setting Screen119Opening the Scan Setting Screen1197.2 Application Functions Overview1217.3 Comm. Setting screen1237.4 Mixed Original124Mixed Original1247.5 Z-Folded Original127Z-Folded Original1277.6 Long Original130Long Original1307.7 Bind Position133Bind Position1337.8 Frame Erase Transmission136Frame Erase Transmission1367.9 Background Adjustment139Background Adjustment1397.10 Sharpness142Sharpness1427.11 TX Stamp145TX Stamp1457.12 Scan Size147Scan Size1477.13 Header Setting1507.14 Sending after the check of destination1538 Useful Functions for Reception1558.1 Memory Reception1558.1.1 Printing a Document Held in Memory155Printing a Document Held in Memory1558.1.2 Deleting a Document Held in Memory157Deleting a Document Held in Memory1578.2 Reception Information1588.2.1 Various Reception Information158When [Duplex Print (RX)] is set to [ON]1589 Registering/Settings1619.1 Displaying the Fax Registration Screen161Displaying the Fax Registration Screen1619.2 Registering the Address Book162Registering the E-mail address for the Address Book (Internet Fax)162Registering the IP address for the Address Book (IP Address Fax)1659.3 Registering the Group167Registering the Group (Internet Fax)168Registering the Group (IP Address Fax)1709.4 Registering the Program172Registering the Program1729.5 Registering the Subject and Text of the E-Mail175Registering the Subject of the E-Mail175Changing the Subject of the E-Mail177Setting the Default of the Subject of the E-Mail179Registering the Text of the E-Mail181Changing the Text of the E-Mail183Setting the Default of the Text of the E-Mail1859.6 Setting the Memory RX User Box18710 Utility Mode18910.1 Utility Mode Screen18910.1.1 Entering User Setting189Entering User Setting18910.1.2 Exiting from User Setting189Exiting from User Setting18910.1.3 Entering Administrator Setting190Entering Administrator Setting19010.1.4 Exiting from Administrator Setting191Exiting from Administrator Setting19110.2 FAX Utility Mode List19210.2.1 User Setting >> Display Setting >> Fax Basic Screen Default Setting19210.2.2 User Setting >> Display Setting >> Fax Active Screen19210.2.3 User Setting >> Initial Setting19310.2.4 Administrator Setting >> System Setting >> Power Save Setting>> Entering Power Save Mode (Fax)19310.2.5 Administrator Setting >> System Setting >> Restrict User Access>> Restrict Operation Setting >> Restrict Fax Broadcasting19310.2.6 Administrator Setting >> Administrator/Machine Setting >> Administrator Registration19310.2.7 Administrator Setting >> Administrator/Machine Setting >> Input Machine Address19410.2.8 Administrator Setting >> Network Setting >> TCP/IP Setting19410.2.9 Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail TX (SMTP)19510.2.10 Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail RX (POP)19610.2.11 Administrator Setting >> Network Setting >> Network Fax Setting19710.2.12 Administrator Setting >> Fax Setting >> Header Information19710.2.13 Administrator Setting >> Fax Setting >> Header/Footer Position19810.2.14 Administrator Setting >> Fax Setting >> Telephone Line Settings19810.2.15 Administrator Setting >> Fax Setting >> TX/RX Setting19910.2.16 Administrator Setting >> Fax Setting >> Function Setting20010.2.17 Administrator Setting >> Fax Setting >> Report Settings20010.2.18 Administrator Setting >> Fax Setting >> Job Settings List20210.2.19 Administrator Setting >> Fax Setting >> Network Fax Setting20210.2.20 Administrator Setting >> Security Setting >>Security Details>>Restrict Fax TX20310.3 Fax Basic Screen Default Setting204Fax Basic Screen Default Setting20410.4 Fax Active Screen206Fax Active Screen20610.5 Initial Setting208Initial Setting20810.6 Entering Power Save Mode (Fax)210Entering Power Save Mode (Fax)21010.7 Restrict Fax Broadcasting212Print/Fax Output Settings21210.8 Administrator Registration214Administrator Registration21410.9 Input Machine Address216Input Machine Address21610.10 TCP/IP Setting218TCP/IP Setting21810.11 E-Mail TX (SMTP)220E-Mail TX (SMTP)22010.12 E-Mail RX (POP)222E-Mail RX (POP)22310.13 Network Fax Function Settings225Network Fax Function Settings22510.14 SMTP TX/RX Setting228SMTP TX/RX Setting22810.15 Header Information231Header Information23110.16 Header/Footer Position234Header/Footer Position23510.17 Telephone Line Settings237Telephone Line Settings23710.18 TX/RX Setting239TX/RX Setting24010.19 Function Setting24210.19.1 Function ON/OFF Setting242Turning ON/OFF transmission/reception functions24210.19.2 Memory RX245Setting up Memory RX24510.20 Report Settings247Report Settings24810.21 Network Fax Setting250Network Fax Setting25010.22 Restrict Fax TX253Setting up Restrict Fax TX25311 Explanation of Reports and Lists25711.1 Types of Reports and Lists25711.1.1 Reports25711.1.2 Lists25811.2 Activity Report25911.2.1 Automatic Printout25911.2.2 Manual Printout259Manual Printout25911.3 TX Report26311.3.1 Manual Printout26311.3.2 Automatic Printout26311.4 Broadcast Report26511.5 Network Fax RX Error Report26711.6 MDN Message26811.7 DSN Message26911.8 Receipt Mail Text27011.9 Address Book List271Address Book List271How to see the Address Book List27311.10 Group Address List274Group Address List274How to see the Group Address List27611.11 Program List277Program List277How to see the Program List27911.12 E-Mail Subject/Text List280E-Mail Subject/Text List280How to see the Subject/Text List28211.13 Fax Setting List283Fax Setting List283How to see the Fax Setting List28512 PageScope Web Connection28912.1 Items That Can Be Specified Using PageScope Web Connection289Operating Environment289Accessing PageScope Web Connection29012.1.1 Page Structure29012.1.2 Web Browser Cache292For Internet Explorer292For Netscape Navigator29212.2 Logging On and Logging Off293To log off293Logging On to User Mode (Public User)295Logging On to User Mode (Registered User/Box Administrator)296Logging On to Administrator Mode29812.3 E-Mail RX (POP)300E-Mail RX (POP)30012.4 E-Mail TX (SMTP)302E-Mail TX (SMTP)30212.5 I-Fax Advanced Setting304I-Fax Advanced Setting30412.6 SMTP TX Setting306SMTP TX Setting30612.7 SMTP RX Setting307SMTP RX Setting30712.8 Address Book308To register new destinations (Internet Fax)308To register new destinations (IP Address Fax)31012.9 Group312To register group (Internet Fax)312To register group (IP Address Fax)31412.10 Program Registration316To register program (Internet Fax)316To register program (IP Address Fax)32012.11 Memory RX User Box323To open Memory RX User Box32313 Appendix32713.1 Number of Stored Pages to Memory32713.2 Entering Text328To type text330List of Available Characters33013.3 Internet Fax Terminology33113.4 FAX Terms33213.5 Index338Size: 8.93 MBPages: 342Language: EnglishOpen manual
