Xerox 420 User Manuals

Xerox

User Manual (English)

User Manual

Table of Contents

Content
3
1 About This Guide
13
- Xerox Welcome Center
  14
- Conventions
  15
  - Orientation
    15
  - Bracket text typeface
    16
  - Italic typeface
    16
  - Quick Pathway
    16
  - Notes
    17
  - Hints
    17
  - Cautions
    17
  - Warnings
    17
- Related Information Sources
  18
- Safety Notes
  19
  - Safety Standards
    21
- Regulatory Information
  22
  - FCC Part 15
    22
  - ICES-003
    22
  - FCC Part 68
    23
    - Send Header Requirements
      23
    - Data Coupler Information
      23
  - Canadian CSO3
    25
  - Laser Safety
    26
- Environmental Compliance
  28
  - Energy Star®
    28
  - Environmental ChoiceM
    28
- Illegal Copying
  29
- Ground Fault Interrupter (GFI)
  32
2 Product Overview
33
- Identifying the machine components
  34
- Optional Components
  36
- Power ON/OFF
  39
  - Powering On
    39
    - DC440/432/430/425
      39
    - DC426/420
      40
- Powering Off
  41
- Power Save Modes
  42
  - Stand-by Mode
    43
  - Low Power Mode
    43
  - Power Save Mode (Auto Off/Sleep)
    43
  - Changing the Default Time Settings
    44
    - Recycled Paper
      47
- Modes
  48
  - Features button
    49
    - All Services
      49
  - Job Status button
    50
  - Machine Status button
    51
    - Machine Information
      52
    - Paper Supply Status
      52
    - Faults
      53
    - Reports and Counters
      53
- System controls
  56
- Job Interrupt
  57
- Auditron Access Screen
  58
- Information Sources
  59
  - Using the Help (?) button
    59
  - Labels
    60
  - User Documentation
    60
3 Copy
61
- Copying procedure
  62
- Standard Features - Copy
  70
  - Output
    70
    - Collated
      71
    - Uncollated
      71
    - Stapled (optional)
      72
  - Sides Imaged
    74
    - Orientation
      75
  - Reduce/Enlarge
    76
    - Reduce / Enlarge options
      77
  - Paper Supply
    78
    - Paper Supply options
      79
  - Image Quality
    80
    - Image Quality options
      80
- Added Features - Copy
  81
- Image Adjustment tab - Copy
  82
- Output Format - Copy
  94
  - Transparencies
    94
    - Transparency options
      96
  - N Up (2 Up - DC426/420)
    96
  - Annotation
    98
    - Annotation options
      99
    - Programming a new comment
      100
  - Inserts
    102
  - Booklet Creation
    104
  - Covers (DC440/432/430/425)
    105
    - Covers options
      106
- Job Assembly - Copy
  108
  - Build Job
    108
  - Stored Jobs
    110
    - To store a job
      110
    - To retrieve a stored job
      112
    - To delete a stored job
      112
- Managing Copy Jobs
  113
  - Print Queue
    113
  - Completed Print Jobs Queue
    116
4 Fax
117
- Embedded Fax Procedure
  118
  - Sending a Fax using Embedded Fax
    118
    - 1. Select Features
      118
    - 2. Load the documents
      119
    - 3. Dial the number
      120
    - 4. Select Start
      120
    - Fax Status
      121
- Standard Features - Embedded Fax
  123
  - Resolution
    123
  - Original Type
    124
  - Sides Scanned
    125
  - Dialing
    126
    - Next Destination
      126
    - Dialing Characters
      127
    - Telephone
      129
    - Keypad
      131
    - Speed Dial
      131
    - Dial Directory
      132
- More Features - Embedded Fax
  134
  - Cover Letter (Cover Page)
    135
  - Transmission Report
    136
  - Lighter/Darker
    136
  - Communication Mode (DC440/432/430/425)
    137
  - Delayed Start
    138
  - Send Priority (DC440/432/430/425)
    139
- Advanced Features - Embedded Fax
  140
  - Build Job
    141
  - Poll Remote Fax
    142
  - Store for Polling
    143
    - Free Polling:
      143
    - Secure Polling:
      144
    - Polling Password Button
      145
    - Delete documents
      145
    - Print documents
      145
  - Fax Mailbox
    146
    - Store to Mailbox
      146
    - Print from Mailbox
      147
    - Delete Mailbox Contents
      148
  - Original Size (DC440/432/430/425)/Mixed Size Originals (DC426/ 420)
    149
- Reports & Setups - Embedded Fax
  150
  - Fax Reports
    151
    - Fax Report Options
      151
  - Answer Mode
    152
  - Dial Directory Setup
    153
    - Individual
      153
    - Deleting a number from the Dial Directory
      156
    - Group
      156
    - To send a Group Fax
      158
  - Comment Setup
    158
  - Transmit Header Print
    159
- Server Fax Procedure 440/432/430/425
  160
  - Sending a Fax using Server Fax
    161
    - 1. Select Features
      161
    - 2. Load the documents
      162
    - 3. Dial the number
      163
    - 4. Select Start
      163
- Standard Features - Server Fax
  164
  - Resolution
    164
  - Original Type
    165
  - Sides Scanned
    166
  - Dialing
    167
    - Send List/Phonebook
      167
    - Dialing Characters
      169
    - Keypad
      170
- More Fax Features - Server Fax
  171
  - Lighter/Darker
    171
  - Original Input Size
    172
    - Original Size Options
      172
  - Delayed Start
    173
- Authentication Mode - Server Fax
  174
- LAN Fax (Local Area Network Fax)
  178
  - LAN Fax Features
    178
- Managing Fax Jobs
  179
  - Fax Queue
    179
  - Completed Fax Jobs Queue
    181
- Connecting Fax to the ISDN (Digital Line) - Embedded Fax (DC440/432/430/425)
  183
5 Media Print
185
- Using Media Print
  186
6 Network Scanning
189
- Network Scanning
  190
  - Summary Box Features
    191
  - Templates and template list
    192
  - Public and Private Templates
    193
- Image Adjustment
  195
  - Original Size
    196
    - Original Size Options
      196
  - Basic Image Quality
    197
    - Basic Image Quality Options
      197
  - Sides Imaged
    198
    - Sides Imaged Options
      198
  - Reduce/Enlarge
    199
    - Reduce/Enlarge Options:
      199
  - Stored Image Settings
    200
    - Stored Image Settings Options
      200
  - Erase
    201
    - Erase Options
      201
- Output Format (or Filing Setups)
  202
- Authentication Mode - Network Scanning
  210
- Managing Scan Jobs
  214
  - Scan Queue
    214
  - Completed Scan Jobs Queue (DC440/432/430/425)
    215
7 E-mail
217
- Standard Features
  218
  - Entering a manual E-mail address
    219
  - Using the Address Books
    220
    - Public Address Book
      221
    - Internal Address Book
      222
- Image Adjustment
  223
  - Original Size
    224
    - Original Size Options
      224
  - Basic Image Quality
    225
    - Basic Image Quality Options
      225
  - Sides Imaged
    226
    - Sides Imaged Options
      226
  - Stored Image Settings
    227
    - Stored Image Settings Options
      227
  - Erase
    228
    - Erase Options
      228
- Output Format
  229
  - Reply to
    229
- Authentication Mode - E-mail
  230
- Managing Scan Jobs
  235
  - Scan Queue
    235
  - Completed Scan Jobs Queue
    236
8 Print
239
- Print Driver Features
  240
- Tower Mailbox
  243
- Managing Print Jobs
  244
  - Print Queue
    244
  - Completed Print Jobs Queue
    247
9 Internet Services
249
- Standard Features - Internet Services
  250
  - Interface Options
    250
- Services Tab
  252
  - Job Submission
    252
    - Job Based Accounting (DC440/432/430/425) (optional)
      252
  - Stored Templates
    253
- Queue Tab
  254
- Status Tab
  255
- Properties Tab
  256
  - Properties Features
    257
- Maintenance Tab
  261
- Assistance Tab
  262
- Scanning with Internet Services
  263
  - Public and Private Repositories
    263
  - Template Pools
    264
  - Template Management
    264
    - Template Summary
      264
    - Template Services
      265
    - Document Management Fields
      270
    - Template Operations
      271
  - Scan to File
    272
    - Retrieving a Scanned Document using PaperPort
      273
  - Scan to Fax
    275
  - Scan with Local Copy
    275
- Problem Solving
  276
10 Paper and other media
277
- Loading paper
  278
- Storing and Handling Paper
  288
- Other media
  289
  - Media Uses and Special Considerations
    289
11 Setups
297
- Setup Procedures
  298
  - Key Operator Tools
    298
  - System Administrator Tools
    299
  - Auditron Administrator Tools
    299
  - Owner Tools
    300
  - Changing the Settings
    300
    - Access the Setup Tools
      300
- Machine Setups
  302
  - Access the Machine Setups
    303
  - Paper Tray Setups
    304
  - Date/Time Setup
    305
    - Date
      305
    - Time
      306
  - Walkup Screen
    307
  - Timers
    307
    - Auto Clear
      308
    - Low Power
      308
    - Power Save (Auto Off)
      309
  - Contention
    309
    - Interrupt Button
      310
    - Priority or Print Queue Priority
      310
  - Localization
    310
- Additional Setups
  311
  - Report Languages
    311
  - Touch Screen Contrast
    312
  - Customer Support Number
    312
  - Paper Sizes
    313
  - Machine Serial Number
    313
  - Xerox Supplies Number / Supplies Tel. Number
    314
- Fault Override
  315
  - Accessing Fault Override
    315
  - Unavailable Features
    316
- Copy Setups
  321
  - Access the Copy Setups
    321
  - Reduce/Enlarge
    322
    - Defaults
      322
    - Normal
      323
    - Custom
      323
  - Image Quality
    324
  - Output
    325
  - Sides Imaged
    325
  - Expert Image Quality
    327
  - Margin Shift (DC440/432/430/425)
    327
  - Erase (DC440/432/430/425)
    328
    - Border Erase (DC440/432/430/425)
      328
    - Edge Erase (DC440/432/430/425)
      329
- Fax Setups
  330
  - Access the Fax Setups
    330
- Server Fax Setups (DC440/432/430/425)
  332
- Embedded Fax
  333
  - Fax Terminal Setups
    333
  - Access Fax Terminal Setups
    334
    - Fax Terminal Options
      334
    - Local ID
      334
    - Local Name
      335
    - Company Logo
      336
    - Delayed Start Time
      337
    - Long Document (DC440/432/430/425)
      338
    - Dialling Digits Reporting (DC440/432/430/425)
      339
  - Fax Printing Options
    340
    - Receive Reduction
      340
    - Page Margin
      340
    - Duplex Printing
      341
    - Paper Attributes
      342
    - Output Selection
      342
    - A3 ‡ 11" x 17" (DC440/432/430/425)
      343
  - Fax Report Options
    343
    - Activity Report
      343
    - Broadcast and Multi-Poll Reports
      344
    - Transmission Report
      345
    - Mailbox Report
      346
  - Fax Panel Defaults
    346
    - Resolution
      346
    - Lighter/Darker
      347
    - Original Type
      347
    - Forced 4800 (DC426/420)
      348
    - Communication Mode (DC440/432/430/425)
      348
  - Fax Mailboxes
    349
    - To Add or Edit a Mailbox
      350
    - To Delete a Mailbox
      351
  - Fax File Management
    351
    - Mailbox Files (DC440/432/430/425)/Failed Fax Files (DC426/420)
      352
    - Files for Polling (DC440/432/430/425)
      352
  - Fax Communication Setups
    353
    - Access Fax Communication Setups
      354
  - Outgoing Fax Options.
    354
    - Pause Time
      355
    - Redial Management
      355
    - Line Monitor
      357
    - Batch Send
      358
    - Resend Count
      358
  - Incoming Fax Options
    359
    - Auto Answer Delay
      359
    - Ring Volume
      360
    - Junk Fax Prevention
      360
    - Receive Header Print (DC440/432/430/425)
      361
    - Secure Fax Receive (DC440/432/430/425)
      361
  - Line Use Restriction (DC440/432/430/425)
    362
- Auditron Setups
  363
- Access Rights
  382
  - Assign Privileges
    385
  - Add Pin
    386
  - Set User Privileges
    386
  - Delete PIN
    387
- Service Access Control - Authentication Mode (DC440/432/430/425)
  388
- Network Scanning Setups
  390
  - Job Template Pool
    390
  - Default Repository
    390
  - If File Already Exists
    391
  - Confirmation Sheet
    391
  - Update All Templates
    391
  - Public Repository 1,2,3,4
    391
- Print Setups
  392
  - Port Setups
    392
  - Protocol Setups
    392
  - Printer Setups
    393
  - Postscript Setups
    393
  - PCL Setups
    393
  - Tower Mailbox Setups
    394
- E-mail Setups (DC440/432/430/425)
  395
12 Maintenance
397
13 Problem Solving
413
- Fault Clearance Procedure
  414
- Clearing Jams
  415
- Problem Solving Tables
  416
- Fault Codes and Messages
  428
  - Table of Fault Codes
    428
- Output Quality
  431
- Call for Service procedure
  432
  - Xerox Welcome Center Telephone Number
    432
14 Specifications
433
- Machine Specifications
  434
  - Hardware Configuration
    434
  - Copier Speed from paper tray 1
    435
  - Warm-up Time
    436
  - Document Feeder
    436
  - Paper Supply
    436
  - Bypass Tray
    437
  - High Capacity Feeder (optional)
    437
  - Paper Supply for Envelope Tray (optional)
    437
  - Center Tray
    437
  - Left Tray
    437
  - Finisher (optional)
    438
  - Convenience Stapler (optional)
    438
  - Tower Mailbox (optional)
    439
  - Electrical Specifications
    439
    - Frequency:
      439
    - Electrical Voltage:
      439
    - Power Consumption:
      439
- Specifications for the Embedded Fax Feature
  440
15 Glossary
443
- Terms Defined
  444
Index
453
- Numerics
  453
- A
  453
- B
  453
- C
  454
- D
  455
- E
  456
- F
  457
- G
  458
- H
  458
- I
  458
- J
  459
- K
  459
- L
  459
- M
  459
- N
  460
- O
  461
- P
  461
- Q
  462
- R
  462
- S
  462
- T
  466
- U
  466
- W
  466
- X
  466

Size:

8.29 MB
Pages:

466
Language:

English