User ManualTable of Contents1 Introduction15Finding Information in the System Administrator’s Guide (SAG)15Information provided by the User’s Guide17Document Conventions19Notes, Cautions, and Warnings202 Programming the Machine21Using the Menu Mode21Keys used in Menu Mode Operation22Menu Flow Map24Character Entries27Keys used to Enter Characters27Character Code Table28Entering Characters29Correcting Characters29Deleting or Inserting Characters30Direct Access Function Keys31Setting Up the Phonebook33Planning the Phonebook33Pre-setting Speed Dial Numbers34Modifying or Deleting Speed Dial Numbers41Pre-setting One Touch Numbers42Modifying or Deleting One Touch Dial Numbers48Pre-setting Group Numbers49Programming Group Send51Deleting or Modifying a Group Number52Filling out the One Touch Label53Setting the Department Codes54To setup Department Codes54Changing the Department Code Settings58Setting the Machine Default Settings60Error Correct - ECM Default Setting60Long Original Setting61Bypass Tray Paper Size Setting62Redial Count and Interval Setting*63Receive Interval65Resolution and Contrast Setting66Power Saver Setting68Print Density70Refuse Junk Mail Setting71Ringer Volume Setting72Alarm Volume Setting73Key Touch Volume Setting74Monitor Volume Setting75Send After Scan Default Setting76Remote Service Setting77Remote Access77Download78RDC Password79Supplies Order80Separator Page Default Setting81Line Monitor Default Setting833 Receiving Documents85Basic Receive86Setting the Answer Mode (Line 1)86Setting the Answer Mode (Line 2)87Auto Receive89Manual Receive89Advanced Receive90Collate Fax90Reduce Incoming Fax Setting91Receive to Memory92Secure Receive93Automatic Secure Receive Setup93Manual Secure Receive97Printing the Stored Document in Secure Receive Mode98Discard Extra Setting*994 Dialing Methods101Dialing Methods101Manual Dial (On-hook and Off-hook Dialing)102Alpha Dialing104Speed Dialing106One Touch Dialing107Keypad Dialing108Automatic Redialing*109Manual Redial Last Number (Off-hook)109Manual Redial Last 5 Numbers (On-hook)*110Chain Dialing111Charge Card Transmissions112Manual Group Dialing1135 Transmitting Documents115Memory Send or Direct Send Default Mode117Memory Send118Direct Send120Direct Send with Memory Send Selected121Manual Send122Delayed Start122Priority Transmission123Line Selection124Charge Codes125Cover Sheet126Cover Sheet Setup127Sending a Document with a Cover Sheet128Batching130Confirming a Transmission131One Time Fax Options132Number of Pages133Listen to Dial134Send then Poll135ECM Disable137Secure Send Transmission138Send After Scan Enable139Advanced Transmissions141Using an Account Code141Account Code Default Setting142Transmitting Using a Department Code143Resend Stored Fax Default Setting144Resending a Stored Fax145Secure Send Setting147ITU-T Relay Communications148ITU-T Relay Transmission148Presetting ITU-T Relay Box151Deleting a Relay Box1556 Cancelling Jobs157Stop Key157Job Status Key157Cancel Job Key158Direct Send Jobs1617 Polling163Polling Communications163Storing a Document to be Polled164Storing a Document to be Polled in a Poll-once Box165Storing a Document to be Polled in a Multi-poll Box167Cancelling Documents Stored in a Polling Box168Modifying Documents Stored in a Polling Box168Polling a Remote Document (Poll-once or Multi-poll Box)170Group Polling171Continuous Polling*173Deleting Continuous Poll Jobs1758 Mailbox Communications177Mailbox ITU-T Communications177Local Mailbox (ITU-T)178Creating an ITU-T Mailbox178Deleting an ITU-T Mailbox180Storing a Document in a Local ITU-T Mailbox181Printing a Document Stored in a Local ITU-T Mailbox183Deleting a Document Stored in a Local ITU-T Mailbox185Remote ITU-T Mailbox186Sending to a Remote ITU-T Mailbox186Polling a Remote ITU-T Mailbox189Attaching an ITU-T Sub Address191Transmitting a Document to an ITU-T Sub Address192Polling a Document Using a Sub Address1939 Reports195Setting Up Reports and Lists195Activity Report Setup196Confirmation Report Setup199Confirmation Report200Confirmation Report - Memory Send201Group Send Report203Group Poll Report205Relay Originator Report206Relay Station Report208Relay Destination Report210Confirmation Report Override212Reception Report Setup213Printing Reports and Lists215Activity Report215ITU-T Mailbox Report216Pending Jobs Report217Department Code Report218Power Failure List219Menu Map220Settings Report22110 Copying Documents223Making Copies22311 Scan Functionality22512 PCL Printing Functionality22713 Network Functionality22914 Internet FAX Functionality23115 Using the ControlCentre233Setting up the WorkCentre234Setting the Machine Defaults234Setting up the Telephone Lines235Using the Power Save features236Setting the PC's Date and Time on the WorkCentre237Changing Your ControlCentre Password237Setting the Fax Send Options238Setting the Cover Sheet and Send Header Options238Choosing How to Send Faxes238Sending Faxes Using Security239Setting the Redial Options239Faxing Long Originals240Setting the Fax Receive Options241Setting the Receive Footer Option241Receiving Faxes when the Printer is Unavailable241Receiving Secure Faxes241Setting the Receive Interval242Receiving Faxes from the Fax Numbers Assigned to Your Phonebook Only243Collating and Reducing Incoming Faxes243Receiving Oversized Faxes243Receiving Faxes to Your PC244Setting up a Phonebook244Assigning an Individual Fax Number to a One Touch Key244Assigning a Speed Dial or Group Dial Number to a One Touch Key246Editing a One Touch Key Entry246Deleting One Touch Key Entries247Presetting a Speed Dial Number247Editing a Speed Dial Number248Deleting Speed Dial Numbers249Presetting a Group Dial Number249Editing a Group Dial Number250Deleting Group Dial Numbers250Saving a Phonebook to Your PC251Opening a Phonebook File251Creating Mailboxes252Creating a Mailbox252Editing a Mailbox253Deleting a Mailbox254Using Department Codes254Setting up Department Codes254Changing a Department Code255Deleting a Department Code255Printing Reports256Activity Report Setup256Confirmation Reports Setup256Reception Reports Setup257Printing the Settings Report257Saving the WorkCentre Settings258Saving WorkCentre Settings to a File258Opening a Saved WorkCentre Settings File258Creating a New WorkCentre Settings File258Enabling Xerox personnel to perform remote tests259Setting up automatic supply ordering259Firmware Download26016 Troubleshooting261Self Test261Calling for Service263Error Messages and Codes263Error Codes266Device Error Codes268Paper Jam269Document Jam275Status Code Table278Transmission Problems279Reception Problems280Image Quality281Problems with envelopes281Communications failure281A Ordering Supplies283Ordering Supplies283Ordering Supplies Automatically284Setting-up Automatic Supplies Ordering284Setting up the destination284Entering the part details286Entering ordering details288Printing the order form290B Maintaining the Product291Replacing the Paper291Replacing the Toner Cartridge and Fuser Cleaner294Replacing the Drum Unit305Cleaning the Machine310Cleaning the Cabinet and Ozone Filter310Cleaning the Document Scanner311Cleaning the Developer Assembly and the Surrounding Parts313Cleaning the Charger Wire and the Laser Beam Window321Cleaning the Components as Needed328Installing the maintenance kit336C Product Data Sheet337D Safety Certification and Environmental Compliance341Laser Safety Information343Third Party Certification344Radio Frequency Emissions USA344Unique European Certification345Approvals and Certification345UK Electricity at Work Regulation346Environmental Compliance349ENERGY STAR®349Environmental ChoiceM349SWISS ENERGY 2000349Telecommunications Requirements350European Fax Approvals and Certification350FCC Regulations351Send Header Requirements351Data Coupler Information351Canadian Certification353Symbols355A355B355C355D357E358F359G359H359I360J360K360L360M360N361O362P362Q363R363S365T367V368W368Index355Size: 4.05 MBPages: 368Language: EnglishOpen manual
