Xerox WorkCentre 5325/5330/5335 Guía De Administador

Scanning

WorkCentre 5300 Series Multifunction Printer

System Administrator Guide

97

Scanning to an Email Address

The Email feature allows users to scan a document and send it as an Email attachment to one or more 
Email addresses.

Notes:

•

To use this feature, you must purchase and install the Scan Kit. See the instructions 
included with the kit for details.

•

For instructions explaining how to use this feature, see the

 User Guide at

Before you begin:
•

Purchase and install the Scan Kit. See the instructions included with the kit for details.

•

Configure SMTP settings. For details, see 

on page 31. Note the 

IP Address or host name of your SMTP server.

•

Create an email account for the printer. The printer uses this address as the default text in the 
From: field of the email.

Configuring Email Settings

1.

At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.

Touch System Settings > E-mail / Internet Fax Service Settings > E-mail Control.

3.

Change the following settings as necessary:
•

Maximum Address Entries: Select the maximum number of email addresses that a scanned 
document can be sent to. This includes To:, Cc:, and Bcc: fields.

•

Incoming E-Mail Print Options: Select the parts of the email that you want to print.
•

Print Attachment Only: 

•

Attachment, Full Headers & Message: 

•

Attachment, Basic Headers & Message: 

•

Print Error Notification E-mail: Touch On to print an error report when an email transmission 
error occurs.

•

Response to Read Receipts: Touch On to allow the printer to respond to a request for a read 
receipt (MDN) after an email is received.

•

Read Receipts: Touch On to allow the printer to request a read reciept (MDN) when an email 
is sent. 

Note:

This does not apply to the Internet Fax service. For Internet Fax, read receipt settings, go to 

Tools > Fax Service Settings > Internet Fax Control > Delivery Confirmation Method.

•

Print Delivery Confirmation Mail: Touch On to print a confirmation report (DSN response or 
MDN response) for every transmission. Touch Print when delivery fails to print a report when 
a transmission fails.

•

Split Send Method: Touch Split into Pages, or Split by Data Size to split a large email into 
multiple email messages.

•

Maximum Data Size per E-Mail: Specify the maximum size of an email that will be split 
when using the Split by Data Size method.