Cisco Cisco Unified MeetingPlace 7.1 Guía Del Usuario
Using Microsoft Outlook with Cisco Unified MeetingPlace
How to Use Microsoft Outlook to Schedule Cisco Unified MeetingPlace and Cisco WebEx Meetings
7
Note
In Outlook 2010, you can click the Cisco icon in the QuickAccess Toolbar to open the
Outlook Appointment window. See
Outlook Appointment window. See
.
•
In the Outlook 2007 plug-in: Click the down arrow on the Schedule a MeetingPlace Meeting
button and select Schedule a MeetingPlace Meeting. The Outlook Appointment window displays.
button and select Schedule a MeetingPlace Meeting. The Outlook Appointment window displays.
Step 3
Click the Cisco MeetingPlace icon to open the Cisco Unified MeetingPlace scheduling form.
Step 4
Select Yes, create a new meeting.
Step 5
Enter the meeting details.
Note
If you do not enter a meeting ID, the system generates one automatically.
Step 6
If the choice is available, select either MeetingPlace or WebEx as the Web Conference provider.
Step 7
(Optional) Click More options.
•
If more than one server is listed, do not change the default unless you have reason to do so (for
example if you are unable to schedule a meeting using the default server).
example if you are unable to schedule a meeting using the default server).
•
If you do not specify a meeting language, the meeting uses the language specified in your profile.
This setting only affects the voice prompts and language of the
This setting only affects the voice prompts and language of the
web meeting room for the meeting
that you are scheduling.
•
If you are using Cisco WebEx, set Who Can Attend to Anyone.
Step 8
Click the Appointment tab.
a.
To invite users and video terminals, enter their email addresses in the To... field in the Outlook
appointment.
appointment.
Note
Inviting a video terminal from Microsoft Outlook does not reserve the resource on
Cisco Unified MeetingPlace. Your system administrator, however, may have configured
Microsoft Exchange to prevent video terminals from being double-booked by enabling them
to automatically accept and decline meeting requests, similar to conference room
reservations.
Cisco Unified MeetingPlace. Your system administrator, however, may have configured
Microsoft Exchange to prevent video terminals from being double-booked by enabling them
to automatically accept and decline meeting requests, similar to conference room
reservations.
b.
Select the start date and time and the end date and time.
c.
Include a message, if desired.
Step 9
Click Recurrence to schedule a recurring meeting.
Note
You cannot use the No end date option under Range of recurrence because the Cisco Unified
MeetingPlace system does not let you schedule meetings more than two years out. You must use
either the End by: or End after: option and be sure that the last meeting is scheduled within two
years.
MeetingPlace system does not let you schedule meetings more than two years out. You must use
either the End by: or End after: option and be sure that the last meeting is scheduled within two
years.
Step 10
Click Send.