accpac simply accounting 9.0 Manuel D’Utilisation
Chapter 20: Daily and Monthly
User Guide 20–3
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Daily and
M
onthly
Daily and
M
onthly
Note: If you don’t want to remove a record permanently but
don’t need it anymore, you can change its status to Inactive. For
more information, see “Keeping Inactive Parts of your Business
out of the Way” in Chapter 23.
don’t need it anymore, you can change its status to Inactive. For
more information, see “Keeping Inactive Parts of your Business
out of the Way” in Chapter 23.
If you are using Simply Accounting in multi-user mode, you
cannot remove accounts. Log into Simply Accounting as the
administrator in single-user mode to remove accounts.
cannot remove accounts. Log into Simply Accounting as the
administrator in single-user mode to remove accounts.
Before deleting:
Be sure:
Accounts
■
The account has a zero balance.
■
The account has no transactions processed against it for this
year or last. If it does, you can make the account inactive
and then remove it after the next year.
year or last. If it does, you can make the account inactive
and then remove it after the next year.
■
The account is not used as a linked account.
■
If you are using Simply Accounting Pro and want to keep
financial history for more than two years, you have made a
note of the account name and number.
financial history for more than two years, you have made a
note of the account name and number.
If you need to delete an account, we recommend that you
renumber it, rename it ”Deleted Account,” and check the
Omit From Financial Statements If Balance Is Zero box in
the account record. This will maintain the relationship
between past and current charts of accounts and ensure that
the multi-period reports balance.
renumber it, rename it ”Deleted Account,” and check the
Omit From Financial Statements If Balance Is Zero box in
the account record. This will maintain the relationship
between past and current charts of accounts and ensure that
the multi-period reports balance.
■
If you file your tax return electronically, do not remove
Group or Subgroup Total accounts. They balance the GIFI
report, as required by the Canada Customs and Revenue
Agency. Also, be sure to file your GIFI report before
removing any accounts.
report, as required by the Canada Customs and Revenue
Agency. Also, be sure to file your GIFI report before
removing any accounts.