Cisco Cisco Unified MeetingPlace for IBM Lotus Notes Guida Utente

Depending on how your Calendar Entry form has been customized, some Cisco 
Unified MeetingPlace scheduling parameters and options may not be available.

From your Lotus Notes calendar, either double-click a date in your calendar 
or click Schedule a Meeting. The Calendar Entry form opens.

(The first time you log in, you are asked for your user ID and password. This 
information populates your Cisco Unified MeetingPlace preferences. If you 
switch between different Cisco Unified MeetingPlace Audio Servers, you will 
be prompted to re-enter your login information each time.)

Enter your meeting information, such as the subject, start and end times, 
template, and meeting description. Note the following considerations:

The time zone for your meeting is based on the time zone you choose 
within Lotus Notes, not on your Cisco Unified MeetingPlace profile time 
zone. 

To schedule a recurring meeting, check Repeats and specify the repeat 
option.

To invite people to your meeting, click Meeting Invitations and 
Reservations. 

To make this a Cisco Unified MeetingPlace meeting, click Yes, Create a New 
Meeting. Or click Use My Reservationless ID to create a meeting by using 
your preassigned profile number as the meeting ID.

When finished, click Save and Send Invitations. The meeting is scheduled and 
notifications are sent to invitees.

You can also reschedule meetings by dragging the meeting entry from your 
Calendar Entry form to a new date and time.

From your Lotus Notes calendar, double-click the entry of the Cisco Unified 
MeetingPlace meeting you want to reschedule. The Calendar Entry form 
opens.

From the Actions menu, choose Actions > Reschedule.

From the Reschedule Options window, change the date or the start and end 
times for your meeting.

When finished, click OK. Your meeting is rescheduled and notifications are 
sent to all invitees.

Only the meeting scheduler can cancel a meeting.

To remove the entry from your calendar, but not from the Cisco Unified 
MeetingPlace Audio Server system, select the meeting and do any of the 
following: press the Delete key; drag the meeting to the trash can icon; or 
right-click the meeting, and choose Clear or Cut. The meeting remains 
scheduled and resources remain booked.

From your Lotus Notes calendar, click the entry of the Cisco Unified 
MeetingPlace meeting you want to delete. 

From the Actions menu, choose Cancel.

From the Cancel Options window, choose whether to permanently delete the 
meeting and all notices and documents related to it or simply to remove the 
meeting information from your Calendar view.

When finished, click OK. The meeting entry is removed from both your 
calendar and the Cisco Unified MeetingPlace Audio Server system.

This section contains two procedures for attending a meeting: attending from your 
Lotus Notes calendar and attending from the click-to-attend link. Note that to attend 
a Cisco Unified MeetingPlace meeting from Lotus Notes, you must have first received 
and accepted your meeting notification. Accepting the meeting notification places the 
meeting in your Lotus Notes calendar for easy reference.

From your Lotus Notes calendar, double-click the Cisco Unified 
MeetingPlace meeting entry. The meeting notification opens.

In the Connect Me area, choose your conference options:

Check the web conference check box to join the web conference portion 
of the meeting.

Choose a call mode: Cisco Unified MeetingPlace can call your phone or 
your video endpoint (for systems that include video integration). Or 
leave the check box unchecked and call the dial-in number supplied, or 
have Cisco Unified MeetingPlace call you after you have entered the web 
conference.