Cisco Cisco Unified MeetingPlace for Microsoft Outlook Guida Utente
1
Scheduling a Meeting
Schedule Cisco Unified MeetingPlace meetings from Outlook by using the same form
that you use to schedule other appointments, events, and meetings. You can schedule
single meetings or meetings that recur regularly (for example every week).
that you use to schedule other appointments, events, and meetings. You can schedule
single meetings or meetings that recur regularly (for example every week).
Note
When you schedule a Cisco Unified MeetingPlace meeting, Cisco Unified
MeetingPlace may prompt you for your user ID and password. If you do not
have your login information, contact your system administrator.
MeetingPlace may prompt you for your user ID and password. If you do not
have your login information, contact your system administrator.
Step 1
Open your Outlook calendar and double-click on a time. The scheduling
form opens.
form opens.
Step 2
Click the MeetingPlace tab. A progress bar displays until the MeetingPlace
tab opens.
tab opens.
Step 3
From the MeetingPlace tab, check the Make This a MeetingPlace Meeting,
check box then enter the meeting details. Note the following considerations:
check box then enter the meeting details. Note the following considerations:
•
If the option is available, check the Use My Reservationless ID check box
to use your reservationless ID as the meeting ID and to schedule the
meeting with other default settings. Nonapplicable fields and default
options will be disabled.
to use your reservationless ID as the meeting ID and to schedule the
meeting with other default settings. Nonapplicable fields and default
options will be disabled.
•
If you choose a Frequency option other than Once or Continuous, enter
in the # of Occurrences field the number of times the meeting will recur.
in the # of Occurrences field the number of times the meeting will recur.
•
After you enter the meeting time, click Check Availability to ensure that
the requested time, duration, meeting ID, recording space, and number
of ports for your invitees are available. If you are scheduling a recurring
meeting, these resources must be available for all meetings in the series.
The Check Availability feature is not accurate when you schedule a
meeting that will start within 30 minutes.
the requested time, duration, meeting ID, recording space, and number
of ports for your invitees are available. If you are scheduling a recurring
meeting, these resources must be available for all meetings in the series.
The Check Availability feature is not accurate when you schedule a
meeting that will start within 30 minutes.
–
Available times are indicated with green; unavailable times are
indicated with red.
indicated with red.
–
If your first choice of meeting time is unavailable, enter different
meeting options, then click Go.
meeting options, then click Go.
–
When you find an available meeting time, click Select to choose that
time and return to the main scheduling page.
time and return to the main scheduling page.
–
Click Close at any time to return to the main scheduling page
without making changes.
without making changes.
•
For additional meeting options, click Advanced Settings.
Step 4
To invite attendees, click the Scheduling tab, then enter attendee names in the
All Attendees column.
All Attendees column.
Step 5
If you need to include a message or a physical location for your meeting (such
as a room number or building), or to change reminders or other standard
Outlook appointment settings, click the Appointment tab and enter the
information.
as a room number or building), or to change reminders or other standard
Outlook appointment settings, click the Appointment tab and enter the
information.
Step 6
Click Send. The meeting is scheduled in Cisco Unified MeetingPlace,
notifications are sent to invitees, and the meeting appears in your Outlook
calendar.
notifications are sent to invitees, and the meeting appears in your Outlook
calendar.
2
Changing a Meeting
You can reschedule or change the meeting options for single meetings or for a series
of meetings in a recurring meeting chain. When you reschedule a recurring meeting
series, any exceptions are lost. For example, if you have previously rescheduled one
meeting in the series for a different time of day, the change to that occurrence will not
be retained.
of meetings in a recurring meeting chain. When you reschedule a recurring meeting
series, any exceptions are lost. For example, if you have previously rescheduled one
meeting in the series for a different time of day, the change to that occurrence will not
be retained.
Step 1
In your Outlook calendar, double-click the meeting you want to change. If
the meeting is a recurring meeting:
the meeting is a recurring meeting:
•
To reschedule one of the meetings in the series, select Open This
Occurrence.
Occurrence.
•
To reschedule all future meetings in the series, select Open the Series.
Step 2
Click the MeetingPlace tab.
Step 3
Click Meeting Settings.
Step 4
Modify meeting details. (The Check Availability feature is not available
when you reschedule a recurring meeting.)
when you reschedule a recurring meeting.)
Step 5
Click Send Update to send updated notifications to meeting invitees.
3
Canceling a Meeting
Step 1
In your Outlook calendar, right-click the meeting entry and choose Delete.
Step 2
If prompted, select cancellation options, then click OK.
4
Attending a Meeting
Meeting invitations arrive in your e-mail Inbox. After you accept an invitation, the
meeting notification appears in your Outlook calendar.
meeting notification appears in your Outlook calendar.
Step 1
In your Outlook calendar, double-click the entry.
Step 2
If the invitation is to a recurring meeting series, choose Open This
Occurrence at the prompt.
Occurrence at the prompt.