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Advanced Printing

23

An overlay is text and/or images stored in the computer hard disk drive 
(HDD) as a special file format that can be printed on any document. 
Overlays are often used to take the place of preprinted forms and 
letterhead paper. Rather than using preprinted letterhead, you can 
create an overlay containing the exact same information that is currently 
on your letterhead. To print a letter with your company’s letterhead, you 
do not need to load preprinted letterhead paper in the printer. You need 
only tell the printer to print the letterhead overlay on your document.

To use a page overlay, you must create a new page overlay containing 
your logo or image.

Create or open a document containing text or an image for use in a 
new page overlay. Position the items exactly as you wish them to 
appear when printed as an overlay.

To save the document as an overlay, access printer properties. See 
“Printing a Document” on page 13.

Click the Extras tab, and click Edit button in the Overlay section. 

In the Edit Overlay window, click Create Overlay. 

In the Create Overlay window, type a name of up to eight 
characters in the File name box. Select the destination path, if 
necessary. (The default is C:\Formover).

Click Save. The name appears on the Overlay List box. 

Click OK or Yes to finish creating. 

The file is not printed. Instead it is stored on your computer hard 
disk drive. 

: The overlay document size must be the same as the documents 

you print with the overlay. Do not create an overlay with a watermark. 

WORLD BEST

Dear ABC

Regards

WORLD BEST

After an overlay has been created, it is ready to be printed with your 
document. To print an overlay with a document:

Create or open the document you want to print. 

To change the print settings from your software application, access 
printer properties. See “Printing a Document” on page 13. 

Click the Extras tab. 

Select the desired overlay from the Overlay drop-down list box. 

If the overlay file you want does not appear in the Overlay list, click 
Edit button and Load Overlay, and select the overlay file. 

If you have stored the overlay file you want to use in an external 
source, you can also load the file when you access the Load 
Overlay window. 

After you select the file, click Open. The file appears in the Overlay 
List box and is available for printing. Select the overlay from the 
Overlay List box. 

If necessary, click Confirm Page Overlay When Printing. If this 
box is checked, a message window appears each time you submit 
a document for printing, asking you to confirm your wish to print an 
overlay on your document. 

If this box is not checked and an overlay has been selected, the 
overlay automatically prints with your document. 

Click OK or Yes until printing begins. 

The selected overlay downloads with your print job and prints on 
your document. 

: The resolution of the overlay document must be the same as 

that of the document you will print with the overlay. 

You can delete page overlays that you no longer use. 

In the printer properties window, click the Extras tab. 

Click the Edit button in the Overlay section. 

Select the overlay you want to delete from the Overlay List box. 

Click Delete Overlay. 

When a confirming message window appears, click Yes.

Click OK until you exit the Print window.