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If your business has high-volume fax traffic, you can set up two fax machines,
one that only sends and the other that only receives. For example, in Figure 4-8,
fax 1 is the send machine, fax 2 is the receive  machine. Line A is the fax line,
the number of which is published as the fax number. If fax 2 doesn’t answer line
A, fax 1 will.

Fax
Line A

Ext X

FAX 1

Send

Lines

CONTROL

UNIT

Ext Y FAX 2

Receive

When you send a fax, an outside line will be automatically selected. Incoming
fax calls on the fax line are answered automatically by fax 2. If a fax comes in
on a line other than line A, you can transfer the call to fax 2 (see “Transferring a
Call to the Fax Machine” earlier in this chapter). If you have programmed a Fax
Management button, you can transfer a call to the fax machine with a single
touch, as well as monitor the status of the fax machine (see “Fax Management
Feature” earlier in this chapter). If fax 1 is set for Delayed Ring on line A, fax 1
can pick up fax transmissions when fax 2 does not answer.

1.

Set Automatic Line Selection for extension X to select outside lines first (line
A selected last).

2.

Set Line Ringing for line A at extension X to Delayed Ring; set all other lines
to No Ring.

3.

Use Line Assignment (#301) to assign one or more lines to extension X
(including line A).

4.

Set Automatic Extension Privacy (#304) for extension X to Assigned.

5.

Make sure extension X is not assigned as a Pickup Group Extension (#501),
Calling Group Extension (#502), Night Service Group Extension
(#504), or Hunt Group Extension (#505).

6.

To monitor the fax machine at extension X, use Fax Machine Extensions
(#601) to identify extension X as a fax extension and program a Fax
Management button by programming the fax machine extension number
on an Auto Dial button.

Using Auxiliary Equipment