Xerox FlowPort Support & Software 사용자 가이드
Distributing your documents to the digital world
Chapter 5: FlowPort capabilities
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5-7
Emailing a stored
document URL
If you prefer not to email a document as an image
attachment, which uses space in the mailbox of the email
recipients, you can store a document in a repository and
email the URL to recipients.
attachment, which uses space in the mailbox of the email
recipients, you can store a document in a repository and
email the URL to recipients.
The Distribute Document Cover Sheet must include two
types of checkboxes: a checkbox for the repository and
checkboxes for email recipients.
types of checkboxes: a checkbox for the repository and
checkboxes for email recipients.
First, create a Distribute Document Cover Sheet, and then
scan it to FlowPort with the document.
scan it to FlowPort with the document.
To create a Distribute Document Cover Sheet for
storing a document and emailing the URL:
storing a document and emailing the URL:
1
Log in to the FlowPort Web Centre (refer to the
).
2
Click the Forms button.
3
In the Forms and Applications page, under Distribute
Document, click the Create New Cover Sheet link.
Document, click the Create New Cover Sheet link.
4
In the Cover Sheet Creator page, click title goes here and
enter a title in the Title box.
enter a title in the Title box.
5
From the menu, click Email Recipient.
6
On the form, click the lower blue arrow icon (below the
Send To heading).
Send To heading).
7
In the Email Recipient window, enter the following:
Email address—the address for an individual or group.
You can enter more than one address, separated by
commas.
You can enter more than one address, separated by
commas.
Checkbox label—the text that appears on the form
(usually the name of the email recipient).
(usually the name of the email recipient).
Send URL if available—click to email the URL of the
repository that contains the document, instead of
emailing the actual document. To use this option, you
must add on the form, a checkbox for the URL of the
specified repository.
repository that contains the document, instead of
emailing the actual document. To use this option, you
must add on the form, a checkbox for the URL of the
specified repository.
This feature allows you to scan the document to a
repository at the same time it emails to recipients the URL
to the document.
repository at the same time it emails to recipients the URL
to the document.