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Telephone Management and Troubleshooting
78 4620/4620SW/4621SW IP Telephone User Guide
  
Basic Troubleshooting Chart
Problem/Symptom
Suggested Solution 
Phone does not activate after 
connecting it the first time. 
Unless your System Administrator has already initialized your 
telephone, you might experience a delay of several minutes before it 
becomes operational. Upon plug-in, your telephone immediately 
starts downloading its operational software, its IP Address, and any 
special features programmed by your System Administrator from the 
server to which it is connected. Report any delay of more than 10 
minutes to your System Administrator.
Phone does not activate after 
a power interruption. 
Allow a few minutes for re-initialization after unplugging, powering 
down the phone, server problems, or other power interruption 
causes.
Phone worked earlier but 
does not currently appear to 
work.
Contact your System Administrator.
Speaker does not operate.
Ask your System Administrator if your Speaker was disabled. 
Phone does not ring. 
Use the Up/Down Volume keys to set your ringer volume to a higher 
level. 
From another phone, place a call to your extension to test this 
suggested solution. 
Display shows an error/
informational message.
Most messages involve server/phone interaction.
If you are on a call and the display suddenly shows “Discovering...,” 
the network connection between the telephone and the call server 
was interrupted, but your call stayed connected. The telephone 
automatically starts to re-register with the call server, but until 
re-registration succeeds, you do not have access to switch features 
and functionality such as Transfer, or to administered Feature 
buttons.
If you cannot resolve the problem based on the message received, 
contact your System Administrator for resolution. 
Characters do not appear on 
the Display screen. 
” 
Check all lines into the phone to ensure that it is properly connected. 
Check the power source to ensure that your telephone is receiving 
power.
Perform the following Test procedure: with the telephone idle 
(on-hook), press and release the Mute button. Then press the 
following numbers on the dialpad: 8 3 7 8 # (which stands for TEST). 
The display should indicate the self-test has started, then report if the 
test was successful or failed. If nothing appears on the display, and 
the phone is receiving power, your phone might need to be replaced.
If these suggested solutions do not resolve the problem, reset or 
power cycle the phone with your System Administrator’s assistance.
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