OKI B4545 MFP Manual Do Utilizador
71
Directory
Caution -
You must always enter the field separator character, even if one or
more of the fields are left blank. In the example above, which uses a semi-colon
as a separator, the entry for « Jones » lacks both E-mail address and shortcut key.
as a separator, the entry for « Jones » lacks both E-mail address and shortcut key.
P
ROCEDURE
To import a directory:
+
Select
WITH
to authorize the importation of a directory.
+
Create your directory on a PC in a file whose structure corresponds to that set
out above. In order to be recognized as a directory, the file name must
include the word directory and must have a .csv extension. For example:
smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv.
out above. In order to be recognized as a directory, the file name must
include the word directory and must have a .csv extension. For example:
smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv.
+
Create an e-mail addressed to your fax E-mail address, attach the file to it,
and send your message via your mail server.
and send your message via your mail server.
+
Your fax will receive the e-mail containing the directory when it connects to
the mail server, and will automatically import the attached file into its
directory.
the mail server, and will automatically import the attached file into its
directory.
+
Repeat the procedure as many times as required, for instance to update all
the LAN faxes on your network with the same directory.
the LAN faxes on your network with the same directory.
Caution -
Importing a new directory completely overwrites any existing directory
entries on the fax machine. Once your fax machine has a complete directory, we
advise you to disable importing in order to protect the data already on the fax.
advise you to disable importing in order to protect the data already on the fax.
To disable importing:
+
Select
WITHOUT
to prevent users from importing a directory.
E
XPORTING
A
DIRECTORY
You may also export a directory from a fax machine as a text file, and send it to
any mail client (be it PC or fax based), in the form of an e-mail attachment entitled
directoryxxx.csv.
any mail client (be it PC or fax based), in the form of an e-mail attachment entitled
directoryxxx.csv.
To export the directory:
+
Key in the e-mail address of the PC or other fax machine to which you want
to export the directory. You may export a directory to several fax machines
simultaneously (refer to paragraph Dialing, page -76).
to export the directory. You may export a directory to several fax machines
simultaneously (refer to paragraph Dialing, page -76).
+
Confirm by pressing OK.