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Using the Print and Hold function
144
Administration
Accessing held jobs from the operator panel
1
To access held jobs from the operator panel:
If the printer is 
Busy
, press Menu and the Job Menu appears.
If the printer is 
Ready
, continue to step 2.
2
Press and release Menu until you see Held Jobs or Confidential Job on the operator panel 
display, depending on the type of job you want to access.
3
Press Select.
User Name
 appears on the first line of the operator panel. The second line displays the 
names of users currently associated with Print and Hold jobs.
4
Press and release Menu until you see your user name.
Note: If you are looking for a Confidential Job, you are prompted to enter your PIN. See 
 for more information.
5
Press Select.
6
Press Menu until the action you want to take is on the second line of the operator panel 
(
Print A Job
Delete A Job
, and so on).
7
Press Select.
If you are looking for a particular job, press and release Menu to scroll through the list of 
available jobs, and press Select when the correct job is displayed. An asterisk (*) appears 
next to the job name, indicating you have chosen to print or delete that job.
If you are prompted to enter the number of copies you want to print, press Menu to 
increase or decrease the number on the display, and then press Select.
8
Press Go to print or delete specific jobs you have marked.
The printer briefly shows messages indicating what Print and Hold functions it is performing.
Recognizing when format errors occur
If the
symbol appears on the display, it indicates that the printer had trouble formatting one or more 
of the held jobs. These formatting problems are most commonly the result of insufficient printer 
memory or invalid data that might cause the printer to flush the job.
When a
symbol appears next to a held job, you can:
Print the job. Be aware, however, that only part of the job may print.
Delete the job. You may want to free up additional printer memory by scrolling through the list 
of held jobs and deleting others you have sent to the printer.
If formatting errors are a recurring problem with held jobs, your printer may require more memory.