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Chapter 9: Setting Up a List of Inventory and Services
User Guide 9–3
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Setting Up
Inventor
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Setting Up
Inventor
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Add Accounts to Keep Track of Inventory and
Service Items
Service Items
You must set up accounts to track the goods and services that
you buy and sell. Inventory items (physical goods) must be
associated with an asset, a revenue, and a cost of goods sold
account. Service items need a revenue and an expense account.
These accounts are described below.
you buy and sell. Inventory items (physical goods) must be
associated with an asset, a revenue, and a cost of goods sold
account. Service items need a revenue and an expense account.
These accounts are described below.
You can use the same set of accounts for each item. However, we
recommend that you create a set of accounts for each category of
items. For example, if you own a grocery store, you might create
a set of accounts for fruits and another for bakery items.
recommend that you create a set of accounts for each category of
items. For example, if you own a grocery store, you might create
a set of accounts for fruits and another for bakery items.
Asset account (Inventory items only). This account records the
value of the items you have in inventory.
value of the items you have in inventory.
Revenue account. Simply Accounting updates this account
when you sell goods and services. For service items, this account
is optional.
when you sell goods and services. For service items, this account
is optional.
Cost of Goods Sold (Expense) account. Simply Accounting
updates this account when you sell goods and services. For
service items, this account is optional.
updates this account when you sell goods and services. For
service items, this account is optional.
Variance (Expense) account (Inventory items only). If you
allow inventory levels to go below zero, Simply Accounting uses
the variance account to record any differences in cost of goods
sold caused by negative inventory. If you do not want to keep
track of this variance, you can select the same account that you
used for Cost of Goods Sold.
allow inventory levels to go below zero, Simply Accounting uses
the variance account to record any differences in cost of goods
sold caused by negative inventory. If you do not want to keep
track of this variance, you can select the same account that you
used for Cost of Goods Sold.
For information on adding accounts, see “Adding Accounts” in
Chapter 2.
Chapter 2.
Make a List of the Items and Services You Buy and
Sell
Sell
Once you decide how to organize your inventory list and have
added the accounts you require, you can add your items to
added the accounts you require, you can add your items to