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4620/5620 Phone User Guide 
Page 25 
IP Office 
Issue 2f (6th December 2005) 
Function Keys 
Overview of the Function Keys 
Both 
 Function Keys and 
 Soft Keys can be used to access a range of system features. The 
display adjacent to the key shows the feature name.  
Some of these features are default features, for example SpDialLog and Option which are always 
available. Others are system features that can only be programmed by the System Administrator for 
Function Keys. See Function Key Programming. 
In addition, there are a number of System Features that you can always access yourself by the use of 
short codes. Refer to System Features Introduction for details of System Features that you can always 
access yourself by dialing short codes, e.g. *17 to listen to your voicemail messages. 
The main screen has four pages. This means that the eight 
 and 
 Function Keys on each page 
could be used for up to 24 features. However, it is strongly recommended that all three Call 
Appearance keys remain at their default settings. Hence, there are 21 soft Function Keys that can be 
allocated to system features.  
To move between pages use the   and   keys. 
In the following example: 
• 
The first three keys have been set as call appearance lines.  
• 
Keys 4 and 5 have been set to access the Admin and Admin1 programmable functions.  
• 
Key 6 has been set to monitor system park slot 1. The   indicates a call is currently parked in slot 
1.  
• 
Key 7 has been set to the SAC (Send All Calls) function.  
• 
Key 8 has been set to VMOn, a function which toggle use of the user's voicemail mailbox on/off. 
The   indicates that this function is currently on.  
• 
Pressing either   or   would display the other two pages of programmed functions set for this 
phone.  
 
 
Programming Your Own Features:  
If the phone has been setup with either or both the Admin and Admin1 features assigned to display keys, 
you can select and program your own feature choices against other keys. See Function Key 
Programming.