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 5360 IP Phone User Guide – Issue 2, February 2011

Page 53

The Meet-Me Conferencing feature allows up to eight internal and/or external callers to dial into 
a conference instead of being manually added by an internal user, as is the case when using 
the system’s traditional “ad hoc” conferencing method. (See 

 for details on using the 

traditional Ad Hoc Conferencing method.)

Note that unlike an Ad Hoc Conference, a Meet-Me Conference can consist entirely of outside 
parties; an internal system user does not have to be present. Also note that the traditional Ad 
Hoc Conferencing feature is still available for use even when Meet-Conferencing is licensed 
and enabled. Both conferencing types are available for use as needed.

Many existing system features that work with the traditional Ad Hoc Conferencing method (such 
as Record-A-Call, transferring a conference, placing a conference on hold, etc.) also work with 
the Meet-Me Conferencing method.

Conference Assistant is a voice-guided application that allows you to initiate or join a Meet-Me 
Conference by dialing the extension number assigned to the Conference Assistant and then 
entering the proper access code. If you enter an invalid access code, the Conference Assistant 
prompts you to try again. The Conference Assistant also lets you know if there are no 
conferencing circuits available or if the conference is already at capacity.

If Meet-Me Conferencing is enabled for your system, you have the ability to initiate or join a 
Meet-Me Conference by dialing the Conference Assistant and entering a valid access code. 
Access codes are typically generated to match each user’s extension number, so that each user 
has their own personal access code for establishing Meet-Me Conferences.

In addition to the personal access code that may match your extension, you can also use the 
Configuration Assistant application to create conferences with unique system-generated access 
codes. (See 

 for details.)

You can set up a Meet-Me Conference using either your personal access code or a system-
generated access code. (See

 

the previous section for more information on access codes.)

1.  Tell all intended conference participants to call the Conference Assistant at an agreed-

upon time and use your extension number as the access code to join the conference.

2.  Follow the instructions for “Joining a Meet-Me Conference“ on 

1.  Generate a Meet-Me Conference access code through the Configuration Assistant 

application (see 

2.  Tell all intended conference participants to call the Conference Assistant at an agreed-

upon time and use the system-generated number as the access code to join the 
conference.

3.  Follow the instructions for “Joining a Meet-Me Conference“ on